Inventory Controller /Accounts Assistant
INDIGO LIVING LLC
Total years of experience :22 years, 0 Months
Accountability:
Inventory Controller
> Controls and manages inventory transactions: Sales, receiving, transfers between stores and warehouse, change of season, change of prices and stock return.
> Proper costing on purchase orders imported data and communicates with the supplier for any discrepancy.
> Plans and manages all the department activities and provides support to stores for inventory needs.
> Prepares physical inventory schedule, audits the count in the tore & warehouse and obtain analysis report on the inventory count.
> Generates analytical report: comparison sales report, physical inventory results and monthly sold-out.
> Reviews all stock adjustment figures generated and follow-up closely for approval.
> Communicates with the supplier concerning the related stock discrepancy, damages, changes of price & season, credit note.
> Ensure proper implementation for the pre-set policies and procedures and recommend changes wherever needed.
> Generates reports required from the head office & audit requirement.
Accounts Assistant
> Processing of invoices in accordance with the credit terms negotiated with Purchase Order & Job Order.
> Preparation of payment, cheques and bank transfer (Telegraphic Transfer)
> Ensure accurate reconciliation of all supplier bank accounts.
> Assisting the Account manager in reconciling bank accounts, petty cash fund reimbursement/replenishment and other banking relations & services.
> Assisting the Account manager in preparing the monthly payroll
> Cross-checking of the recorded Sales invoices from Retail, Project and Corporate Team.
> Assisting the Account Manager in preparation for the company external auditors with the relevant financial information.
Accountability:
Accounts Payable
> Receives & verifies validity of documents for payment such as payable to suppliers, operating expenses, reimbursement & personnel remittances (SSS, Philhealth, Pag-Ibig, & BIR payment.)
> Preparation of request for payment & determine proper account code
> Preparation of cheques/payment voucher after verifying related supporting documents like Purchase orders, delivery notes and acknowledged received Note from warehouse
> Preparation of payroll & allowances, pay slips & their corresponding deduction every 15th & 30th of the month. And maintain gross compensation ledger.
> Computation of the marketing representative commission, quarterly bonus & year end cash award
Inventory Controller
> Receives and verifies all incoming stocks from head office and trade outlets.
> Releases stocks for delivery duly checked and approved by the pharmacist-in-charge.
> Monitor deliveries whether the Sales delivery Invoices are duly acknowledged by customer.
> Prepares quarterly stocks forecast and maintain proper stocking.
> Process of Credit Memo for the return stocks from trade outlets.
> Conduct monthly physical counts and reconciles against the Inventory record (per book).
Accountability:
Production Staff (Production Operation)
> Data processing and consolidation of production reports from various site locations
> Preparation of Special reports needed by other departments ( as per request)
> Coordinate with area production staff on the submission of data (production details)
> Secretarial works for the production group managers.
Inventory Staff (Finance Department)
> Prepare periodic depreciation schedules for all Property & Equipment, and the newly acquired units and equipment/property for disposal. (done after the depreciation run every month).
> Generates list of assets & process asset retirement for disposal rocedures.
> Prepare periodic reconciliation of inventory items per stock balance against general ledger and prepare necessary adjustment.
> Check withdrawals of materials from affiliates if properly recorded and prepare charge sheet for billings.
> Assist the year-end inventory count. And prepare schedule for import bills & gather all expenses for imported materials.
> Process quarterly VAT claims & Prepare reconciliation of final claims against quarterly input remittance.
Accountability:
> Posting payment made by customer to their corresponding ledger and reconcile manual ledger against aging of Account Receivable.
> Check validity of actual documents before processing of payment
> Check liquidation of personnel’s allowances like: (travel budget and cash advance)
> Conduct monthly inventory count of stocks with stencil (for motorcycle serial number)
> Prepare payroll and other government remittances (SSS, Pag-ibig & Taxes )
Accountability:
> Preparing the daily cash flows & monthly bank reconciliation
> Preparing payment voucher & check disbursement and update cashbook accounts
> Updating daily customer account ledgers by their payment
> Issue and maintain the petty cash fund and petty cash book, reconcile & replenishment.
Member of JPIA - Junior Philippine Institute of Accountants ( an Academic Organization for Accountancy Students of the University of Mindanao)