Ramjith Kumar

Reporting directly to the Director of Materials.  Singly handling Material Department in the absence of Director of Materials and directly reporting to General Manager.  Responsible for completing all administrative procedures concerning allocated request and orders, upon receiving through the system till item/service physically delivered or rendered to the property.  Responsible for selecting best price quotations, ensuring best quality for all received orders, upon order allocation conformation. While ensuring the best delivery scheduled based on understanding needs and vendors stated period.
 Queries and clarifies any concerns regarding received purchase request data, concerning description, units, quantities and specification, directly with the initiating department personnel.
 Responsible for coordinating with buyers on all matters concerning allocated request, best practices to process (Quotes) and complete (delivery) within logical time period.  Responsible for verifying and follow up on all pending orders (approved & under approval) through system reports or by reporting any concern.
 Checks and ensures that all approved & authorized purchase orders are timely forwarded to the concerned vendors.
 Follow up on daily market list deliveries and reports any discrepancies.
 Responsible for reviewing and updating all personally entered (locked) price quotations, supplier’s data, and validity.  Interacts with vendors for new products available in the market to serve as possible alternatives for used products, informs concerned and request sample for onward testing purpose, providing that product is of same quality & better quality & better price.
 Handling all the Contract and FF&E for the Hotel. And negotiating price for annual contracts.
 Advises through market knowledge, special offers, discounted products, cost saving substitutes and possible brand shortages, serving the benefit of the property.
 Monitors vendors reliability and services, establishes new contacts with prospective vendors.
 Performs related duties and any assigned special projects as and when requested.

 Reporting directly to the Director of Materials.
 Singly handled the Material Department in the absence of Director of Materials.
 Taking care of all the purchases - Market list along with Engineering items
 Ensuring that supplies deliver the goods on time to the respective department as per the specification and quality mentioned in the LPO.
 Requesting for quotations on monthly basis and comparing, considering the brand, origin, quality etc.
 In-charge of Food, Beverage & General Store
 Maintaining the par level stock & updating it as per requirements
 Updating quality of items according to Brand, Origin & Price
 Requesting for Quotations and preparing the comparison sheet for all the food items.
 Preparing purchase requests, following up on deliveries of orders
 Preparing all Month End Reports of the Materials department and uploading in My Rotana.
 Updating the various departments about new products, expiry details, etc.
 Assisting the Purchasing Officer in all dept. related works like processing LPO’s & getting concerned approvals & preparing the savings report.

Ensure daily with the coordination of the Purchasing officer all system authorized storeroom requisitions for timely preparation and issuance of items
 Prepare all items requested as per the authorized system storeroom requisition, for timely pick up by the concerned department
 Ensure proper policy procedures are maintained for all stock items received and issued
 Ensure proper signatures are obtained for all storerooms requisition issues by the departmental authorized personnel and post in the system accordingly
 Ensure receiving according to the approved order and proper arrangements of all stock items
 Ensure to maintain cleanliness, orderliness and functional arrangements of storerooms, cold rooms, stocks and equipment
 Check and record Food & Beverage items expiry dates for follow up purposes
 Co-ordinate with the concerned Employee in storeroom inventories stock taking whenever conducted.