HR Executive
Al Shirawi Group of Companies
Total years of experience :4 years, 4 Months
Oasis Investment / Al Shirawi Group Of Companies is a UAE-headquartered conglomerate with operations across the
GCC region. The Group consists of 34 companies operating: Printing & Packaging, Facilities
Management, Oil & Gas, Logistics, Heavy Equipment, Manufacturing, Electronics,
Engineering Services, Trading and Online Media & Publishing. Founded in 1971.
Manage Orientation and Induction Program for new employees. Compiling of
materials, important company information and other relevant information that may
help acquaint new staff.
HR Data entry to Oracle HRMS and month closing for payroll (Entering leave,
absent, sick)
Assist for HRM on monthly HR report, Head count Report, entry and exit report and
on boarding report.
Responsible for Annual Insurance employee data - Medical, Life Insurance and
Workmen Compensation & Insurance Claims
Preparing various letters like offer letter, appointment letter, increment letter, transfer
letter, warning letter, experience certificate, etc. and draft department-specific employee announcements
Responsible for creating and maintaining data entry information into a company
database generating employee code, leave settlement, final settlement etc.
Maintaining employee’s personal files.
Keeping track of Appraisals and Increments of employees, renewal of visa and labor
card.
Responsible for communicating among people within and outside the company face-
to-face, over the phone and via email.
Successfully managed multiple tasks and maintain over 400+ personnel and keeping
detailed records of employees information, which consist of filing supporting
documents, terminations, incentive increases etc.
Applying new visa, visa renewal & labor Card renewal request through portal,
preparing documents for the above as well as cancellation of visa, visa stamping,
change status, passport renewal etc. to send to PRO for further processing.
Prepare & Develop reports as requested relating to personnel activities and maintain
documentation of other important files and documents
Apply and provide for bank Prepay cards, Medical insurance and completing joining
Formalities and documentation for new joined employees
Posting job advertisements on job portals, screening CV, scheduling interviews with
candidates
Adapt quickly to changing organizational needs
Assist the HR Manager in day to day activities
Filing documents related to employees manually and on the system
· Maintaining documentation of other important files
· Publishing advertisements on job portals, screening CV’s, calling candidates for interview
· Send official emails as required internally and externally
· Handle the processing of leave applications and maintain a record of leave
· Arrange documents for visa, medical and occupational health card for application or renewal to the concerned or third party company handling with medical and occupational health card
· Arranging documents required for cancellation of visa, transfer of visa etc. to the Public Relations Officer
· Consult PRO for suggestions and advise on issues related to the staff visa and passport etc.
· Preparing final settlement of employees
· Keeping a track on the expiry dates of passports, visa and occupational health card and informing staff for renewal
· Drafting memos, offer letters, certificates and other documents as requested and assigned
· Taking down Minutes of the Meeting and preparing it to forward to the Head of the Departments
· Preparing Employee of the Month and Birthday boards
· Arranging Staff get-together every month
· Preparing attendance of the staff to forward it to the Accounts Department for further processing of the salaries
· Passport inventory
· Collecting change status and exit stamps of ex-employees and filing them for records
· Keep cordial relation with the staff and be the first person of contact for queries related to HR
· Do duties as assigned
Successfully completed project on " Organization Climate" at Mangalore Chemical and Fertilizers Limited, Mangalore, Karnataka, India. Succesfully done Internship at Bharath Earth Movers Limited,Bangalore, India in HR Department. Presented a paper in state level seminar on "The Role of HR in Employee Engagement"
Successfully completed project on "Training and Development" in Lifestyle, Mangalore,Karnataka,India. Successfully completed project on "Customer Satisfaction" in Harsha Electronics and Home Appliances, Mangalore,Karnataka, India.