Personal Assistant to the chairman
links insurance brokers
Total years of experience :17 years, 2 Months
Duties:-
-Daily Employee Report Preparations
-Travel and Accommodation Arrangements for Chairman's Business and personal travel.
-Managing Meeting Diary and daily schedule.
-Conference arrangements and Preparations.
- Prepare personnel policy manuals, job descriptions, pay plans, and other
personnel assistance.
-Coordinating with Accounting department on Transactions and Payments.
-Performing general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing, researching and purchasing office furniture and supplies.
- Maintaining Staff Attendance and Customer Service.
- Responsible for all areas of stock control & Supplier Orders.
- Management of financial records and cash
handling.
- Training New employees.
- Plan, organize, direct, coordinate and evaluate all activities and
programs of the Administration Division.
- Supervise all personnel assigned to the Division.
- Provide technical assistance to local county and municipal governments.
- Assist customers in applications.
- Prepare personnel policy manuals, job descriptions, pay plans, and other
personnel assistance.
- Responsible for facilities management.
- Communicating with clients to clarify visual requirements;
- Maintaining awareness of health and safety issues and legislation;
- time management - knowing how long a subject will take to be made-up;
- working quickly and accurately in time-pressured conditions
- Consulting Potential Clients on what suites best according to each individual.
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- managing filing systems;
- developing and implementing new administrative systems, such as record management;
- recording office expenditure.
- organising the office layout and maintaining supplies of stationery and equipment;
- maintaining the condition of the office and arranging for necessary repairs;
- overseeing the recruitment of new staff, sometimes including training and induction;
- ensuring adequate staff levels to cover for absences and peaks in workload.
- carrying out staff appraisals, managing performance and disciplining staff;
- delegating work to staff and managing their workload and output;
- promoting staff development and training;
- holding meetings with senior management to review performance;
- writing reports for senior management, which may include reports on finances, staff performance, service development or an annual review;
- responding to customer enquiries and complaints;
