SUPPLY & DEMAND / ORDER FULFILLMENT COORDINATOR
Al Khayyat Investment
Total years of experience :12 years, 3 Months
Reporting to Division General Manager
• Place the order with respective supplier/ask for quote or OC copy. Send the OC or quote to S/C’s for counter checking.
• Process the payment for 100% advance order and tabulating all orders with supplier credit facility, monitor and ensure that the payment are process on or before due date
• PO creation (both retail and Commercial orders)
• Partial costing in the System (oracle) (e.g. Financial Amount and Invoice#)
• Coordinate C & F Division for the status of the ordered shipment.
• Constant follow with supplier for all orders in the pipeline till its move from there vicinity
• Orders Audit (upon arrival -items wise and value wise) especially for shipment with discrepancy.
• Follow up and Request for the discrepancy items from the order to supplier
• Follow up for the financial invoice from supplier.
Reporting to Logistic Supervisor and Logistic Manager
• Responsible for supervising and coordinating the shipping and collecting of items from the principal along with the delivery and pickup of finished goods from the principal along with dispatch for export (Qatar, Kuwait, Bahrain, Oman, and KSA).
• Preparation and maintenance of Order Confirmation database & Shipment Monitoring by specifying the details, keeping the record up to date for the information of the division management.
• Ensure that all incoming items are as per approved Order Confirmation by cross checking with database, shipping documents and verifying by coordinating with Sales Coordinators. This is by taking into consideration the production and shipment lead time per point of location
• PO creation and SRV follow up. Ensure that PO generated is as per SRV progress report and that item codes and description are correct and qty and cost are balance prior to approval.
• Forward costing and invoice to Accounts for reconciliation and payments
• Coordinate and monitor export from preparation of required shipping documents to dispatch all through coordination with the country coordinator and sales coordinator by advising status of the shipment of goods, providing shipping details and complete shipping documents
• Coordinate with almost 50 shipping line in dubai to follow up the ETA, Delivery Order requirements, charges and availability of the D.O.
• Process the submission of documents for clearance for a shipments to Customs
• Prepare the Delivery schedule.
• Preparing the needed documents for clearing, inspection and delivery of the shipments.
• Efficiently handles customer inquiries about container tracking, vessel arrival, free times, surrender/telex release and charges pertaining to their shipment.
• Ensuring transportation needs.
• Organizing the documentation for inspection of goods, handling, and stuffing of cargo at customers warehouse.
• Ensure that customer to constantly updated when there is a delayed on their shipments.
HIJO Resources Corporation /HIJO Logistics Solutions INC.
Base in Tagum City Davao del Norte HRC was establish in 1959 together with two sister corporation, Twin Rivers Economic and Development Corporation Inc. (TREDCI) and Apo States Corporation that pioneered and exporting of Cavendish banana to japan and other country.
ACCOUNTS and LOGISTICS staff - July 2014 to August 2014
Reporting to Finance Manager and Logistic Manager
• Update monthly Profit and Loss report of HIJO Logistics Solutions Inc.
• Prepare weekly trucking statement of accounts (SOA), invoices and transmittal for billings.
• Prepare all necessary documents intended for reporting to the Managers such as materials request, petty cash replenishment, Prime mover Checklist, fuel expense, repairs and maintenance expense etc.
• Prepare the Accounts Receivables schedule.
• Facilitates reconciliation of billings to the customer.
Shorr Industrial Sales Inc.
SHORR is an industry specialized and services of wear parts for Mining, Cement, and Mineral processing company. Since 1983 of existence we have been a suppliers of choice providing superior product, quality services all over the country.
INVENTORY CONTROLLER, Logistics Officer, Admin Staff-Cebu Branch
August 2012 to August 2013
• Check the prepared items for shipment to branches and customer.
• Prepare purchasing reports such as canvassing and looking supplier, etc.
• Generate the various document control reports as required.
• Controlling the items to be purchase.
• Makes sure that controlled copies of latest approved documents and items are given to the appropriate staff, supervisor, manager, Boss, customer and suppliers as applicable
• Maintain updated records of all approved documents and their distribution clearly
• Maintain the documents in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the file logs as required by the process of papers flow.
• Check and control the entire material request by Branches and fabrication department.
• Make forecast for the materials needed in fabrication specially imported items.
• Making plans and programs for three (3) warehouses to have a simple, accessible and secured warehouse.
• Maintaining the inventory in all branches and consigned items and doing a physical count quarterly, and year-end inventory.
• Make a rotational inventory to branches and to customers having consigned items.
• Make and do all inventory of stocks and warehouse improvement, maintaining items to be secured and accessible.
• Make and do the PCF (Petty Cash Fund) checking and recording.
• Check and arrange all the documents such as Delivery Receipts, Purchase Order, Invoices, etc.