Senior Officer Procurements & Contracts
Sharjah Asset Management
مجموع سنوات الخبرة :19 years, 8 أشهر
• Create and maintain relationships with vendors/suppliers
• Make professional decisions in a fast-paced environment
• Review all vendors and suppliers list
• Maintain purchase records and other important data
• Develop plans for purchasing services, and supplies
• Ensure that the products and supplies meet quality standards
• Work with team members to complete duties as needed
• Responsible for procurement/contracting of materials/services related
• Communication with engineers to define accurate work scope and compensation schedules and Manage Commercial and *Contractual correspondence with Contractors
• Execute actual preparation of Contracts from strategy preparation through the Tendering process, award, post-contract administration, claims and close out
• Responsible for Contracts Preparation and Management, Procurement Process, Strategy development and application, Supplier evaluation and selection, Negotiation, Agreement Execution
• Assist in preparation of tender, pricing and contract documentation.
• Input data related to contracts into the department system.
• Coordinate receiving of proposals and preparation of multiple copies.
• Obtain appropriate signatures on documents.
• Maintain an electronic library by state of proposals in an organized manner.
• Maintain other files to include research, competitive analysis, procurement policies and relevant service models.
• Arrange logistics for all external and internal meetings.
• Administer all travel arrangements that include air travel and surface transport, lodging for groups and individuals.
• Prepare complex and non-routine letters.
• Provide assistance to all documentation using Word, Excel and Power Point utilities.
• Ordering, managing and distributing office supplies to staff as needed
• Assure all contracts and bids are documented and delivered properly.
• Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
• Answer multi-line telephone, take accurate messages, and screen/direct telephone calls in a professional manner
• Processing incoming/outgoing mail and facsimile as well as sorting and distributing to appropriate individuals.
• Interprets and applies instructions and guidelines to resolve work problems
• Makes appointments, schedules meetings.
• Makes travel and conference arrangements and hotel reservations.
• Reads, analyzes and routes incoming mail
• Composes correspondence, reports or materials for official signature
• Researches and prepares memos, reports, data, and other informational materials as requested or deemed necessary
• Establishes and maintains filing systems
• Performs special assignments as requested
• Performs related work as required
• Prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences, travel arrangements
• Take, type and distribute minutes of meetings
• Maintain schedules and calendars
• Set up and maintain filing systems
• Maintain databases
• Communicate verbally and in writing to answer inquiries and provide information
• Liaison with internal and external contacts
• Operate office equipment
• Manage office space
• Following up with newspapers.
• Study company products thru brochures, internet & pick up the valuable points to assist in producing effective art work for the product’s advertisements.
• Co-ordinate with different newspapers; to feed them continuously with new product.
• Review newspaper every morning; and identify important reports, advertisements, announcement which fall in our field; and file it in the news file.
• Responsible for arranging exhibitions and sending invitations.
• Check availability of products brochures, and arrange with the concerned supplies.
• Meet customers/attendees in the exhibitions, explain about products and understand their interests, register their contacts & forward them to sales personnel for following up.
• Responsible to keep a valid list of customers (updated) for all market sectors.
• Prepare marketing letter to introduce new products for customers by focusing on their advantages.
• Preparing marketing presentation by coordinating with sales personnel to get the required product information.
• Prepare the sales charts of monthly sales reports
• Preparing & updating price book for new products and distribute it among sales staff.
• Perform related duties as required.
Through Al Khwarizmi Collage
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