Business Administration
TR Pharm FZ LLC
Total years of experience :25 years, 2 Months
Acting as Office Manager/PR with excellence, dealing with accounts, VAT and budgets, implementing new business procedures
Establishing and renovate Dubai office
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment inventories.
Screening telephone calls, enquiries, and handling them appropriately.
Maintaining diaries, scheduling appointments and meetings; dealing with incoming email, faxes and post.
Taking dictation and minutes of the meetings and producing documents, briefing papers.
Coordinate with branches for any company meeting, event, and/ or requirements.
Preparing the assessment centres, establishing local SOP
Carrying out market research and presenting findings
Producing budget and spend report, sales report and product stock report
Procurement (tendering and issuing LPO, store and inventory keeping)
Following up with Banks and being the first point of contact.
HR (employees files, letters, Visas, payroll, loans verification, expense reports)
Applying and follow up online visas.
Maintaining diaries, scheduling appointments and meetings; dealing with incoming email, faxes and post
Taking dictation and minutes of the meetings
Producing documents, briefing papers
Coordinating with branches for any GSK meeting, event, and/ or requirements.
Establishing “Sales Team Site” with weekly data entry
Raising all payments on JD Edwards software & ITREX; Issuing LPOs
Auditing all payments.
Managing the life cycle of e-forms. (E-forms is a finance system, all the payments, and LPO should be raise through the system even approvals requests like donation, grants and etc...)
Arranging all the events (hotel booking, tickets, registration, etc…).
Establishing local SOP for “Promotional Material”.
Maintaining the promotional materials logs for Dubai & Abu Dhabi along with the agent
Preparing the assessments centers.
Maintaining Leaves Log
Organizing video and conference calls for the team.
Establishing filing system.
Arranging all related activities to department business trips.
Carrying out market research and presenting findings.
Producing documents, briefing papers, reports and presentations.
Organizing and attending meetings and ensuring the managers are well-prepared for these meetings.
Arranging travel, accommodation and, occasionally, travelling with my manager to take notes or dictation at meetings or to provide general assistance during presentations.
Acting as office manager and supervising other administrative staff, dealing with accounts and budgets, implementing new business procedures. Coordinate with branches.
Liaising with clients, suppliers and other staff; deputizing for the manager, making decisions and delegating work to others in the manager's absence; devising and maintaining office systems, including data management, filing, etc.
Arrange all the seminars locally and internationally. Successfully launched and marketed e-government.
Extensive involvement in managing client relationships at all levels.
Writing feature stories and conducting interviews for Director; editing copy of other writers, beside all daily administrative work.
I had additional responsibilities handling National ID’s & Electronic Passport Projects. This project was considered as one of the major and most critical projects for GIT.
New candidate orientation.
Attendance reports.
Payroll.
Issuing visas for our employee.
Trade license renewal.
Taking minutes of meetings.
Doing the agenda and filter the CEO phone calls and email.
Arranging all the appointments.
Administration work.
Customer service.
Sales reports.
Customer service.
Help desk.
Operator.
Cashier
Guest relation and care service.
Following on customer issues.
Solving all customers’ problems including hotel reservations
Achieving a certain target by marketing and selling hotels membership through the phone.
