CEO Executive Secretary
Al Zuhair Medical center
Total years of experience :13 years, 3 Months
Period: December 2007 till date
Position: CEO Executive Secretary
Company: Al Zuhair Medical center
Salmiya- Kuwait
Duties and details: • Preparing and handling candidates' interviews with CEO.
• Handling the new applications of employment, interviewing them, checking their statements and documents for appointment.
• Handling the printing issues for the center (Brochures, Staff Business Card, Stamps, Board .)
• Bank correspondences.
• Send packages (Letters, Contracts, Work Visas .) By Fed Ex.
• Typing documents, memos and correspondence \[visa procedures (work permit, transfer, visit visa .) \] and MOH correspondence.
• Preparing all administrative affairs for the visiting doctors (Visit visa, Hotel Reservation, Booking tickets, Temporary license, Advertisements .)
• Preparing & arranging the advertisements with doctors before publishing.
• Make the necessary arrangements for trips as advised by my boss.
• Prepare correspondence, reports, and materials for publications and presentations.
• Setup accommodation and entertainment arrangements for center visitors.
• Prepare and maintain CEO's expense report.
• Setup and coordinate meetings and conferences.
• Create, transcribe, and distribute meeting agendas and minutes.
• Answer telephones and handle in appropriate manner.
• Meet and greet clients and visitors & patients.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Research, price, and purchase office furniture, supplies, books on internet.
• Communicate with local and governmental institutions, Municipalities, Ministers.
• Coordinate the work with the departments Head.
• Provide information and require input to the CEO in terms of staff performance, legal issues, new staff procedures and others
• Prepare employment offers and work contracts for employment purposes in coordination with the president.
• Escalates and solves any problem as per Hospital Management Policies
• Preparing all the required for Permanent & Temporary license for Doctors, Staff nurse & technicians.
• Handling all business trips for CEO.
• Preparing candidate interview (Doctors, nurses & Technicians) with MOH Committees.
• Manage, organize and control all daily personal and admin operations including
Recruitment, Staff Relations, and Staff information system, Passports, Visas and Training.
• Perform other duties as may be assigned by the president or the board of directors.
Period 2006 - December 2007
Position HR Coordinator
Company Al Zuhair Medical center
Salmiya- Kuwait
Duties and details: • Works closely on Human Resources related matters including staffing, procedure, job description, performance measurement, training and development, compensation and benefits structure.
• Monitors staff attendance.
• Selecting the proper candidate CV according to our needs based on the staff plan.
• Managing offer letters & Job Contracts for approved CV's.
• Follow up new staff from A to Z.
• Booking air tickets for staffs recruited.
• Maintain ticket booking and hotel reservations for visiting doctors.
• Review termination and resignation processing.
• Preparing the indemnities of the staff upon leaving the duty, preparing payroll deductions, increments, incentives.
• Coordinating with Finance department all the financial issues related to • staff and the administrative expenses.
• Collects and prepares the documents needed to issue the • residency, civil id, license (in case clinical)
• Addresses warning letters to employees, when needed after the approval of the CEO.
• Typing documents, memos and correspondences \[visa procedures
(work permit, transfer, visit visa .) \] and MOH correspondences
• Coordinates with Government Messenger (mandoob) to insure all the documents related to staff.
• Answer phone and take messages.
• Provide legal support & coordination with company Legal consultant.
• Copy materials as needed.
Period 29 May 2005 - 2006
Position Human Resources Assistant / Secretary
Company Al Zuhair Medical center- Kuwait
Duties and details: • Answer phone and take messages
• Preparing mobilization reports & forms.
• Typing documents, memos and correspondences \[visa procedures
(work permit, transfer, visit visa .) \] and MOH correspondences.
• Handling and calculating the leave applications.
• Data Base management (HMIS)
• Copy materials as needed.
• Filing
Period 2004-2005
Position Administration & Finance Secretary
Company Idriss Supermarket
Hamraa Street - Lebanon
Duties and details: - Filing work
- Coordinating with Finance Department all the financial issues.
- Typing documents and correspondences.
- Copy materials.
Period 2000-2004
Position Cashier Supervisor
Company Izzat Daouk & Sons s.a.l.
Beirut - Lebanon
Duties and details: • Handling the petty cash fund & coordinating with the accounting department for replenishments.
Responsibilities: