Executive Office Manager
Al-Jomaih Automotive Company
مجموع سنوات الخبرة :27 years, 5 أشهر
Assist the COO in day to day operations (independently handling assignments).
Ability to act with diplomacy and integrity in dealing with sensitive and confidential issues.
Organizing and maintaining complex and changing calendars for maximum efficiency, proactively managing conflicting time requirements.
Strong interpersonal skills. Team player with positive outlook and can do attitude.
Manage complex travel arrangements including air, hotel, transfers, etc.
Assist in preparation and computation of KPI’s for Bonus calculation for Senior Executives (Director Level).
Ability to work independently and influence others as needed
Preparation of Monthly Reports to the Executive Committee and the Board
Liaise with Senior Executives of AAC and GM across the Middle East
Prepare/transcribe Minutes of Meeting for Executive Committee.
Undertake proactive follow ups on critical items in order to effectively meet deadlines/commitments.
Vacation scheduling for Senior Management
Office and Commercial correspondence
Documentation, Filing, etc.
Excellent verbal and written communication skills.
In-charge of the team in finalizing credentials for GM Service Excellence which won us the coveted “Gold” in the General Motors Service Excellence program in 2006
Actively worked in tandem with the After-sales team in reaching our objectives of customer satisfaction, etc., which were pre-requisites for winning the Service Managers Guild
Assisted in setting-up forecasts needed for expansion of Greenfield Projects, Service Facilities, manpower, etc
Prepared monthly income, productivity, KPI reports
Finalized monthly incentives for the Service Department, in line with incentive policy
Correspond / liaise with GM Training Center on enrollments, arrangements, etc
Responsible for GM ATP (Alternative Transportation Program) loaner vehicles.
Responsible for proposals and claims as per GM guidelines.
Responsible from initiation to completion of purchase process, including imports from international sources.
Receive purchase requisitions, solicit and evaluate quotations / bids.
Negotiate price, terms and conditions.
Select suppliers from the approved list using standard selection criteria based on supplier performance and prices.
Create purchase orders on SAP system to selected vendors after completing required procedures.
Familiar with foreign exchange rates and incoterms pertaining to freight.
Working extensively and well experienced handling SAP system.
Liaison with end users and technical department to ensure smooth procuring process.
Assisting sales engineers in studying and evaluating new projects based on our strengths and expertise.
Responsible from initiation to completion of sales process, including imports from international sources.
Assisting sales engineers to promote business and create growth opportunities in the market by building value laden relationship with consultants, engineering companies and end users.
To handle sales through tendering process, often practiced by our major clients like ARAMCO, SABIC, SCECO, SWCC, Royal Commission, etc.
Familiar with foreign exchange rates mechanism.
To help buyers in making buying decisions by providing cost benefit analysis depending on their requirements.
Office and commercial correspondence.
Documentation, filing, preparing submittals, reports, etc.
Coordinating with SABIC sites.
Prepare / transcribe Minutes of Meeting.
Maintaining daily accounts / petty cash reconciliation.
Compiling expense forms and preparing monthly expense reports.
Staff assignment.
Prepare and maintain manpower / vehicle status.
Follow-up of money transfers, leave applications, etc.
Liaison with banks, suppliers, site managers in day to day activities.
Passed First Class
Passed First Class