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Rasha Al Kharraz, Human Resources Assistant

Rasha Al Kharraz

Human Resources Assistant·QatarEnergy

Qatar

Bachelor's degree, English Literature

Work experience

Total years of experience: 19 years, 10 months

Human Resources Assistant

November 2014 - Present

QatarEnergy

Musayid, Qatar

I found this job using Bayt.com

November 2014 - Present

As a Human Resources Administrator at QatarEnergy, I was responsible for overseeing various HR functions, ensuring smooth operations, compliance with regulations, and employee support. Key responsibilities included:

- **Recruitment & Staffing**: Coordinated hiring processes, facilitated interviews, and ensured compliance with QatarEnergy’s policies and Qatari labor laws.

- **Onboarding & Offboarding**: Managed onboarding of new employees, coordinated orientation, and handled exit processes, including exit interviews.

- **HR Policy & Compliance**: Assisted in developing and implementing HR policies aligned with company goals and updated policies based on regulatory changes.

- **Payroll & Benefits Administration**: Processed payroll, administered employee benefits, and addressed employee queries related to compensation and benefits.

- **Employee Relations**: Acted as the main point of contact for employee concerns, mediating conflicts, and maintaining a positive work environment.

- **Performance Management**: Supported performance reviews, working with managers to align employee performance with company objectives.

- **Training & Development**: Collaborated with training departments to organize skill development and leadership programs.

Key achievements include:
- Reduced recruitment timelines by 15% through process automation.
- Increased employee engagement by 20% through wellness and mentorship programs.
- Improved payroll accuracy, reducing errors by 10%.
- Contributed to policy updates ensuring compliance with labor laws.
- Decreased employee turnover by 12% through enhanced onboarding and internal growth opportunities.

These achievements reflect a focus on operational efficiency, employee satisfaction, and regulatory compliance.
Company industry:
Oil & Gas
Job role:
Administration

Administration Assistant

January 2012 - Present

QatarEnergy

Musayid, Qatar

January 2012 - Present

Handle confidential correspondence, scheduling, and department coordination.
databases. duty (600+ per batch)
Support procurement workflows, permissions processing, and interdepartmental
Ensure compliance with internal procedures and QatarEnergy HSE standards.
Company industry:
Oil & Gas
Job role:
Administration

ADMIN ASSISTANT

May 2013 - August 2013

قطر للبترول

Doha, Qatar

May 2013 - August 2013

C. Gas Operation - Health, Safety & Environment - Department
Job Role/Department: Budget Admin Assistant, 05/05/2013 up 21/08/2013

• Providing confidential and administration services for the department..
• Confidential, secretarial and admin services, answers telephones, makes appointments.
• Arranging interviews, updating documents, registering incoming & outgoing emails.
• Follow up with all divisions for the material issues.
• Up date the material status in excel sheet.
• Sending reminder for day to day activities.
• Checking budget issues and informing / advising supervisor.
Company industry:
Oil & Gas
Job role:
Administration

ADMIN ASSISTANT

February 2013 - April 2013

قطر للبترول

Doha, Qatar

February 2013 - April 2013

b. Refining Facilities - Logistics, Department
Job Role/Department : Personal Assistant, 27/02/2013 to 31/03/2013

• Maintain the schedule and perform secretarial responsibilities.
• Maintain the essential resources like office stationeries, Computer and computer peripherals. Maintain the photocopier and fax machine, in event of non-functional liaise with the vendor for its repair, and maintain its peripherals.
• Prepare and or/ type standard letters/memos to internal/external departments. Ensures the delivery of transmittals to the required destination and distribute it to the concerned parties.
• Co-ordinate with all the sections for transmittal exchanges and performs internal distribution.
• Ensure documentation is complete and all required attachments are in order.
• Co-ordinates with the materials regarding the material requisition and ware house for issuing of materials.
• Maintain registers for document tracking purposes.
• Assist in the preparation of routine and non-routine reports, statistics and presentations.
• Process/handle documentation between QP departments and outside/governmental authorities.
• Update database system(s) with current technical or administrative information.
• Arrange appointments/meeting, and the provision of services
Company industry:
Oil & Gas
Job role:
Administration

Admin Assestant

October 2012 - February 2013

قطر للبترول

Doha, Qatar

October 2012 - February 2013

1. Qatar Petroleum in :
a. Operations Engineering Offshore, Department.
Job Role/Department : Personal Assistant, 21/10/2012 to 14/02/2013
Key Responsibilities:
• Provides confidential inspection support to the Operations Engineering - Inspection (O) division in preparation of all memoranda, facsimiles, minutes and standard forms in either Arabic or English.
• Typing of all correspondences viz, memos, faxes and minutes in Arabic or English.
• Responsible for all secretarial work of the Division including receiving, distributing and filing of all confidential documents, correspondence related to the activities of the Inspection Division.
• Control receipt, recording, reviewing and distribution of incoming documents received within Assistant Manager, Inspection (O) from any source in any format and identify, collect, index, access, file, store, maintain, retain and dispose of quality records based on Procedure for Document, Data and Record Control - QPR-MC(O)-05 \[as per ISO 9001:2000\].
• Ensures that all files are maintained correctly and that documentation is held in chronological order in the Electronic Document management System (EDMS).
Company industry:
Oil & Gas
Job role:
Administration

secretary of Legal Adviser

January 2009 - June 2012

Qatar Supreme Council of Information and Telecommunication

Doha, Qatar

January 2009 - June 2012

Qatar Supreme Council of Information and Telecommunication Technology (ICT QATAR)
Job Role/Department: Secretary of Financial Manger Department, Contract Administrator
Duration: 15 JAN 2009 up 15 JAN 2010
: 19 FEB 2012 up to Date
Key Responsibilities of Secretary of Financial Department: • Establishes an office Filling System and Procedures.
• Taking message and fixing appointments
• Receive the incoming mail and distribute outgoing mail
• Typing Arabic and English Correspondence.
• Arrange all kind off meeting.
• Do all request for the IT Department, Provide computer support for all meeting (including conferences, org reviews, and board meeting), Handling all the travel requirement such as arranging flight booking and hotel accommodation and Do all services office orders.
• Arrange all meeting room in the company and out said the company and arranging the special social, and business events such as luncheons, dinners or seminars.
• Typing Arabic and English Correspondence, Receive the incoming mail and distribute outgoing mail, Establishes an office filling system and procedures Do all request for the IT Department, Provide computer support for all meeting ( including conferences, org reviews and board meeting) Handling all the travel requirement such as arranging flight booking and hotel accommodation.
• Do all services office orders, Arrange all meeting room in the company and our said the company and Arranging the special social, and business events such as luncheons, dinners or seminars.
• Running a weekly report

Objectives for the Review Period of Contract Administrator: 1- Maintaining the Vendor List to indicate all required information within the period.
(Followed vendors details submitted by bidders and updating their record accordingly)
2- Tracking of Tendering Projects List and Tendering Forms within the period.
3- Maintaining projects documentations within the period.
Company industry:
Telecommunications
Job role:
Legal

Secretary of financial manger department, contract administrator

January 2009 - June 2012

Qatar supreme council of information and telecommunication technology (ICT QATAR)

Doha, Qatar

January 2009 - June 2012

• Establishes an office Filling System and Procedures.
• Taking message and fixing appointments
• Receive the incoming mail and distribute outgoing mail
• Typing Arabic and English Correspondence.
• Arrange all kind off meeting.
• Do all request for the IT Department, Provide computer support for all meeting (including conferences, org reviews, and board meeting), Handling all the travel requirement such as arranging flight booking and hotel accommodation and Do all services office orders.
• Arrange all meeting room in the company and out said the company and arranging the special social, and business events such as luncheons, dinners or seminars.
• Typing Arabic and English Correspondence, Receive the incoming mail and distribute outgoing mail, Establishes an office filling system and procedures Do all request for the IT Department, Provide computer support for all meeting ( including conferences, org reviews and board meeting) Handling all the travel requirement such as arranging flight booking and hotel accommodation.
• Do all services office orders, Arrange all meeting room in the company and our said the company and Arranging the special social, and business events such as luncheons, dinners or seminars.
Company industry:
Telecommunications
Job role:
Administration

Contract Administration

January 2010 - January 2012

Supreme Council of Information and Communication Technology

Doha, Qatar

January 2010 - January 2012

Maintained and updated the vendor list and tender project records throughout the
contract lifecycle.
Managed documentation for technical and financial proposals, evaluations, and
negotiation reports.
Tracked contract milestones from drafting to completion in coordination with legal
and project teams.
Provided administrative support including correspondence, scheduling, filing, and
travel arrangements.
Assisted in event logistics, office service coordination, and documentation control.
Company industry:
Public Administration
Job role:
Administration

Secertary of Financial Manager Department

January 2009 - January 2010

Supreme Council of Information and Communication Technology

Doha, Qatar

January 2009 - January 2010

Scheduled meetings, managed calendars, and arranged travel and accommodations.
Typed Arabic and English correspondence and processed service orders.
Provided IT support for meetings and coordinated internal/external event setups.
Organized business events and submitted weekly reports.
Company industry:
Public Administration

Administration assistant

September 2008 - May 2009

Raba secondary school

Doha, Qatar

September 2008 - May 2009

• Teaching children the English language.
• Running a weekly report about children, Contact and meet the parents when it’s
in addition all the administration dutys
Company industry:
Primary, Prep, & Secondary School
Job role:
Management

Personal Assistant

April 2005 - April 2007

WOQOD

Doha, Qatar

April 2005 - April 2007

Managed office correspondence, filing systems, tenders, and internal events.
Supported invoicing, procurement, and executive scheduling.
Company industry:
Oil & Gas
Job role:
Administration

Education

Higher Secondary School

June 2012

June 2012

Bachelor's degree, English Literature

Qatar

Academic Credential: • B.A (English Literature) degree from AL Nillyin University IN THE YEAR OF 2005-2009 • Higher Secondary School in the year of 2002-2004

Nile Valley University

June 2009

June 2009

Bachelor's degree, English literature

Qatar

Al Neelain University

January 2009

January 2009

Bachelor's degree, English Literature

Qatar

Qatar Language Center

January 2006

January 2006

High school or equivalent, ادبي فرنسي

Qatar

Nile Valley University

January 2004

January 2004

High school or equivalent, English literature

Qatar

Skills

SAP HR
Expert
SAP HR
Expert
CORRESPONDENCE
Expert
CORRESPONDENCE
Expert
EXCEL
Beginner
EXCEL
Beginner
FINANCE
Expert
FINANCE
Expert
INCOMING MAIL
Expert
INCOMING MAIL
Expert
INVOICES
Expert
INVOICES
Expert
MICROSOFT OFFICE
Beginner
MICROSOFT OFFICE
Beginner
RECEPTION
Expert
RECEPTION
Expert
SECRETARY
Expert
SECRETARY
Expert
TYPING
Expert
TYPING
Expert
SAP HR
Expert
SAP HR
Expert
ADMINISTRATIVE SUPPORT
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
BUDGET MANAGEMENT
Intermediate
BUDGET MANAGEMENT
Intermediate
COMMUNICATIONS
Intermediate
COMMUNICATIONS
Intermediate
COORDINATING
Intermediate
COORDINATING
Intermediate
DOCUMENT CONTROL
Intermediate
DOCUMENT CONTROL
Intermediate
ELECTRONIC DATA INTERCHANGE
Intermediate
ELECTRONIC DATA INTERCHANGE
Intermediate
FILING
Intermediate
FILING
Intermediate
LOGISTICS
Intermediate
LOGISTICS
Intermediate
PROCUREMENT
Intermediate
PROCUREMENT
Intermediate
Administrative
Expert
Administrative
Expert
Administration
Expert
Administration
Expert

Languages

Arabic
Native Speaker
English
Expert

Training and Certifications

Certifications
TOEFL Certificate
Training
English courses
Qatar language center
Jan 2006
Tofal course
Qatar University
Jun 2007

Hobbies

  • Traveling