رشا نشاشيبي

Manage complex diaries, using initiative to
anticipate and resolve any conflicts.

Action emails and manage inbox as required by Partner/Director/Team.

Book complex national and international travel arrangements, ensuring efficient use of time and minimal expenditure.

Attend internal meetings, take minutes and ensure actions are followed up accordingly.

Organize and assist at a range of external and internal events, as appropriate to the role.

Work to deadlines and priorities work requests. - Assist with client liaison on behalf of your Partner/Director, as required.

Always consider ways to reduce department costs, e.g.

through effectively planning travel arrangements.

Deliver a consistently high standard of secretarial and office duties as required e.g. timesheets, expenses, post and filing

Initiate engagement letter issuance & fee communication notes annually

Formatting financial statements

Formatting letters (Engagement letters, AUP, Authorization letters, ICOFRReport, etc)

Providing Reference numbers

Forwarding Bank confirmations requests for the relevant manager

Signing Audit reports from partners (by E-signature or through printing)

Adding Partner signature upon request (during P.A absence)

Opening & roll forward with UID (where applicable) of e-Audit files

Controls over FS stamping linked to e-Audit close out

e-Audit close out

Following up on breaches and updating the System

Issuance of FS

Management letter/Rep letter and board packs

Maintain local original per retention requirements

Indexing soft copies of FS, engagement letters & fee communication notes

Audit memo (Validation, deletion and editing)

Scan, fax, copy, print, file and bind various documents for both clients and internal use

Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations

Following up on e-Audit closeout with Abu Dhabi Managers

Organizing Courier requests

Daily filing of document issuance and formatting (FS, Letters, Reports)

Providing FS issuance for prior years for Audit teams.

EL weekly tracking/ master sheet update

Stamping requests coordination

Manage complex diaries, using initiative to
anticipate and resolve any conflicts.

Action emails and manage inbox as required by Partner/Director/Team.

Book complex national and international travel arrangements, ensuring efficient use of time and minimal expenditure.

Attend internal meetings, take minutes and ensure actions are followed up accordingly.

Organize and assist at a range of external and internal events, as appropriate to the role.

Work to deadlines and priorities work requests. - Assist with client liaison on behalf of your Partner/Director, as required.

Always consider ways to reduce department costs, e.g.

through effectively planning travel arrangements.

Deliver a consistently high standard of secretarial and office duties as required e.g. timesheets, expenses, post and filing

Follow-up on timesheet and ensure completion of weekly timesheets.

Assist in department registration with of Client Tender Portals and maintain log of user name/ passwords.

Formatting and Roll forwarding of FSs, ELs, Audit Reports etc., and follow upon document printing, scanning, and binding.

Collect and ensure the completeness of the audit report memos for signing formalities,

Prepare invoices for Audit team, updating TRN and ensure delivery to client and JSR reporting.

Assist in setting up PML events and do the necessary coordination.

Acting as the secondees main contact point.

Handle the Exit Formalities for all staff, permanent, seocndees and interns.

ICV Issuance.

Follow up with the managers about e-audit close out, maintaining the close out log.

Monthly billing.

for the chairman board of director’s office
November 2012 - December 2016
Duties included

Organizing the Chairman and board of director member’s affairs.

Monitoring monthly board meetings and providing daily updates on the company’s performance.

Classifying members committees and assigning each member to their committee (financial, strategic,

technical …etc), creating monthly board meeting upon the request of the administration.

Reviewing and analyzing special reports and providing qualitative reports concerning the companies
departments (Human recourse, technical, financial, internal auditing ... etc).

Communicating with different ministries, diplomat offices, NGOs, international businesses cornering
projects and meetings and keeping a daily or weekly follow up on each client.

Organizing internal meetings with the chairman and other company’s departments, and creating annual documented reports.

This Project was a Humanitarian Cause and Voluntary work .

Finding the suitable staff of trainers \ tutors that have the experience .

Recruiting beneficiaries from less fortunate places in east Jerusalem.

Monitoring a tight schedule of four days a week of classes given for four hours.

Updating the funders on the program and providing weekly and monthly reports via emails or monthly
visits from the funders.

Following the guideline and contract put by the funders up to standard (administration, technical and financial wise).

Achieving a transparent communication between the beneficiaries, Nural Ean administration and the
funders.

Meeting the time line of the program and achieving the time table put by the funders and NuralEan
administration.

Meeting and liaising with clients to discuss and identify their advertising requirements.

Working with agency colleagues to devise an advertising campaign that meets the client’s brief andbudget through brainstorming and focus group sessions

Presenting, alongside agency colleagues-particularly the account handler, the campaign ideas and budget to the client .

Working with the account manager to brief media, creative and research staff, and assisting with the
formulation of marketing strategies.

Liaising with, and acting as the link between, the client and advertising agency by maintaining regularcontact with both, ensuring that communication flows effectively .

Negotiating with clients and agency staff about the details of campaigns.

Presenting creative work to clients for approval or modification.

Handling budgets, managing, campaign cost and invoicing clients .

Writing client reports.

Monitoring the effectiveness of campaigns.

Making ‘pitches’, along with other agency staff, to try to win new business for the agency.