employee relations specialist
Etihad Rail DB
Total years of experience :19 years, 6 Months
Act as a liaison between employer and employee, overseeing employee relations.
Implementing the Emiratization Plan by coordinating the trainees' vocational education program, facilitate the work placements, trainings in UAE & abroad, site visits and job shadowing.
Handle employee complaints & violations of policy escalate to the level of disciplinary or legal action when necessary.
Track & document employee progress, probation, promotions & recognitions
Create & update employee records & documents in the HR Document Management System & ensure that employee personal files are maintained on SAP System in accordance with the UAE Labour law.
Create a channel of communication between the Management and the Employees.
Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
Provide employees with letters & documentations and certificates required for government entities as requested within given timelines.
Conduct Exit Interviews & handle the Employee exit process & related formalities.
Work with the PRO to manage timely processing of government renewals as visas and Emirates ID for all employees and their dependents.
Ensure that contract renewals are done in a timely manner.
Support the Payroll Officer by managing the payroll advances, deductions, overtimes, benefits & bank details change on SAP system throughout the month.
Support the Recruitment Officer in providing all facilities necessary in the recruitment and selection of people & conduct candidate interviews via telephone, video or in person alongside hiring Managers
Manage the registration of new employees in the system of the Federal Authority for Human Resource & apply any changes to the contract of the employee.
Coordinate meeting agendas and schedules and prepare materials for the meetings.
Provides confidential secretarial and administrative support to the Corporate Services Functions.
Track the progress and quality of work performed within the Corporate Services function and prepare coinciding status reports.
Prepare and distribute internal management reports, record meeting minutes, draft letters and related works.
Organize team communication & provide concerned department members with internal follow-up & deadline information & ensure that given deadlines are met.
Facilitate and Coordinate activities between corporate services departments and individuals.
Making travel arrangements.
Providing support for events if required.
Maintain the document management system for the Corporate Services Functions.
Managing the document control system during the absence of the document controller.
Get directions from the HR & Admin Manager about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them.
Make flight and hotel booking from and to United Arab Emirates.
Collect documents from new employees as per standard checklist.
Responsible for planning and ensuring systematic induction for all new employees of the designations.
Prepare monthly lists for the required kitchen supplies, water, stationery and PPE items.
Arrange site visits in terms of transportation and catering services.
Organize meetings & coordinate bookings of the meeting rooms.
Managing the stores and keeping good inventory records for Stationery, PPE & kitchen office supplies with proper distribution records.
Handle all incoming calls inquiries and fax messages and convey them to the right person.
Welcoming visitors and directing them to the appropriate staff or meeting room.
Supervise, Office Boys and Cleaners
In charge of booking and keep meeting rooms ready at all times.
Coordinate the requirements for meetings and conferences.
Request and follow up on needed repair or maintenance of the office equipment.
Coordinate and cooperate admin services.
Provide administrative support.