Administration Assistant
ICARDA
مجموع سنوات الخبرة :8 years, 6 أشهر
• Main duties performed :
- Attended to office including correspondence, purchasing of office supplies and petty cash management.
- Coordinated suppliers payments, including electricity, telephones, postal services, insurance companies and print shops, etc …
- Supervised and handled all issues to maintain the work environment.
- Assisted in daily administration and preparation of sales activities.
- Organized travel arrangements and bookings for traveling staff.
- Operated and coordinated the maintenance of the office equipment’s such as computers, photocopiers and facsimile machines as well as managed stationery and general office equipment’s ensuring that all the team members had adequate supplies.
- Send shipments and clearance.
- Preparing reports, memos, letters, Note verbal and other documents using Microsoft office, spreadsheet, and database for the Chief Executive, and ministry of foreign affairs.
- Greeting visitors and determining whether they should be given access to specific individuals.
- Opening, sorting and distributing incoming correspondence, including email.
Support the accounting Section:
- Revise the accounting reports of the training programs held by JICA for the Palestinian trainees under Civil Defense of Jordan.
- Contact the companies and collect offers.
- Collect invoices and receipts.
- Settle payments.
Information Technology:
- I support the office to identify computer problems and provide advice and solutions.
- Preparing TV conferencing, installation of projectors and preparing for meetings.
Support office logistics:
- Follow up the Office equipment maintenance such as the photocopy Machines and the fax.
- Organize and schedule meetings and appointments
- Provide general support to visitors
- Drinking water system
- Post office follow up parcels and courier services
- Hotels reservation, Flight reservation.
- Order rent a car for staffs and missions.
- Contact medical sector for further assessment for the Japanese staff.
In charge of office cars system and drivers schedule:
- Facilitate the schedule for the office staff to attend their outsides meetings smoothly
- Follow up the cars maintenance and the gasoline consumptions.
- Arrange staff leaves records, and control the overtime schedule
Department BLOM Bank.
•Main duties performed :
•Perform all the administrative work for the Department of Internal Audit.
•Receiving incoming mail from the Office of the Director and the Bank's
•Departments and distribution. Outgoing mail processing identify where the Following information with each duly circumstance (The name of the Directorate / Branch / number issued / person against him).
•Distribution of faxes to the circle sections after marking them by the Director of the circle. Follow-up e-mail of the department and received, documented.
•Sending faxes and outgoing e-mail.
•Circulars, administrative instructions, incoming and outgoing correspondence.
•Update old files and work on opening new files according to the requirements of work.
•Processing orders for stationery and publications. Order stationery and publications upon receipt and save.
•Print all letters and reports of the internal audit department and circulate the letter to the concerning circles and circulated.
•Do any work assigned by the Director of the Department.
•Follow responses branches and departments to the notes and circulars.
To make sure that the new credit card holders are using their cards and that they got full details about cards usage and benefits.
•Customer complaints and cases.
•To make CBT project succeed by promoting and selling CBT to our current cardholders.
•Keep management informed about our activities.
•Sales; Explain our service to customers hence making sales such as loan or top up Credit Card premier status Housing loan... etc.
•By conducting Minimum number of phone calls to helping customers
•Call the customer regarding product campaigns and credit card.
Loading of all kind of maintenance.
•Check and prepare daily status update report related to Demand Deposits Account of all branches when needed & ensure all documents are received as per the report.
•Scanning signature of demand deposits accounts & POAs.
•Assist in handling back office operations & maintenance upon request.
•Ensure that all documents are properly obtained to open a corporate account.
•Account conversion status and premier standing (New/amend) Request chq book on system.
•Verify document against daily status update report& against supporting document in file and apple A/C Closed stamp on closed account documents.
Education and Achievements
High secretary Nell Academy