Recruitment Freelance
Confedential
Total years of experience :9 years, 1 Months
Responsible for providing strategic leadership for the HR function for staff and daily workers across northeast Syria programs. According to my role as HR Manager will lead the HR team across the northeast bases to ensure high quality and efficient staff recruitment, contracts management, orientation, learning and development, performance management, compensation and benefits, code of conduct and grievances, employee engagement and staff care.
Northeast HR Manager reports to the Syria & Turkey Country Admin & HR Manager.
This job seeking to adapt and implement global HR initiatives and practices and serve to maximize staffing resources and performance, promote a positive organizational culture, minimize risk and ensure economy and efficiency of work processes.
Management of staff in Capital office & ACTED bases in country level.
- Manage the implementation of HOMERE, report errors to HQ focal point.
- Ensure all staff (National & international) have comprehensive TORs.
- Follow up of staff appraisals forms with relevant department managers
- Management of Award and disciplinary actions to staff as per ACTED HR Manual & after approval of Country Director.
- Follow up on health insurance issues with area offices and insurance provider.
- Follow up of international staff appraisals forms with area coordinators and country director.
- Manage all international staff’s records, passport and visas, contracts, boarding pass and tickets for administrative & security reasons.
- -Manage international staff presence table and Paid leave follow up table, and make sure it’s sent to HQ on monthly bases.
- Support HQ HR on provision of required documents linked with international staff (upon request)
- Ensure TORs are prepared by Hiring managers prior to release of the vacancy announcements.
- Train and supervise lower-level clerical staff to be led by admin officer
- Follow & Prepare letters/documents to solve all ACTED requirement with governmental offices and NGOs in capital level.
- Follow up of Legal-related issues, in coordination with Country Admin/HR Manager and legal counsellor.
- Ensure compliance of ACTED to legal requirements of the Capital, and closely follow up with the field level
- Conduct review and survey of staff performance with direct contact of line managers to identify requirement/ need for training.
- Organize regular training for staff based on requirements, confirmation of line managers and approval of country Director.
- Ensure “External Training Request Form” is filled by relevant staff, cost determined & Finance validated the available budget cost prior to present CD’s approval.
- Organize regular training for staff based on requirement, confirmation of line managers and approval of Country Director.
Support the area offices with drafting and validating the administrative letters.
- Ensure compliance of ACTED to legal requirements of the Capital, and closely follow up with the field level.
- Validation of the lease contracts.
- Support Area / Sub area coordination and the area HR team with any HR needed tasks and requirements.
- Regular revision and validation of the HR supporting documents needed for the monthly (Titanic/HOMERE) report for salary payments.
- As the country focal point, Manage the implementation of the HR procedures, report errors to Area HR Manager and senior area coordination.
- Follow up of ACTED HR standards templates in line with ACTED HR Manual/internal regulations.
- Auditing new joiners HR files on server to ensure nothing is missing.
- Preparation and review of employment contracts for national staff in capital and area offices.
- Review and update the national staff grade, salary & position to be in accordance with country approved salary grid.
- Organize area visits to cross check Admin/HR documents & review the HR system on regular basis to ensure transparency and accuracy and proper set up.
- Validate the Exit staff process, ensure all documents are completed and uploaded to server.
- Prepare vacancy announcements and follow up with area offices on their planning and needs.
- Cross check with Capital Finance to ensure budget is available for new recruitments.
- Ensure that job descriptions are prepared by line manager prior to release the vacancy announcement.
- Ensure that all CVs will be reviewed by relevant dept. prior short listing.
- Prepare a comprehensive/clear short list for successful candidates to attend for Interview(s)
- Ensure to collect all necessary documents of applicants as indicated in ACTED HR regulations.
- Ensure to check successful candidate “Reference Check” prior to offer the position.
- Draft employment contract for staff and collect all information required for contract. (ID card, photos, identification information, “recruitment package” etc.)
- Ensure proper follow-up of HR administration related to National Staff.
- Take responsibility for all correspondences and file administrative documents
- Make all administrative information and regulation available to the staff (posting, meeting,
forms, memos)
- Ensure continuous communication with Log Admin.
- Help preparing letters to local authorities (i.e. tax offices, ministry of labour.)
- Assist Log Admin with Translation in Arabic/English documentation and meetings discussions
when required.
- Compile and update personal files (curriculum vitae, motivation letters, employer certificates,
diplomas, certificates of physical aptitude, family composition, national identity card, driving
licenses for drivers, power of attorney, contracts, amendments etc)
- Enter in the HR software (Homere) all necessary information and keep it updated.
- Ensure the recruitment process is being followed.
- Assist with Job description formatting and approval
- Assist with proper filling as required.
- Follow up for approval with the Coordination Office.
- Contact candidates for test, interviews and with the final decision.
- Administrative supervision of employment contracts (draft employment contracts and
amendments upon administration manager request).
- Present and explain the terms of contract and the content of Internal regulation (rights and
obligations) to newly recruited personnel.
- Track end of contract dates and bring them to the attention of Administration.
- Ensure that each National staff receives their health card.
- Follow up on health forms availability and exchange them when required.
- Inform the employees about their annual leaves entitlement.
- Help his / her supervisor to draw up an annual leaves plan according to personnel requests.
- Track outstanding annual leaves entitlements in MSF HR software and anticipate adjustments
required.
- Ensure blank leave forms are available for National staff.
- Ensure to keep track of sick, circumstantial and annual leave and update on HR software tool.
- Prepare documents for payment for Social Security and income tax.
- Contact employee for explanatory / disciplinary sanction meeting.
- Assist with translation during meeting and disciplinary sanctions letter in Arabic.
- Be part of the disciplinary sanction meeting (final decision relies with expat staff)
- Keep track of employees disciplinary sanctions history in a format agreed with supervisor.
- Maintain knowledge of the legal requirements and government regulations affecting Human
Resources functions to ensure compliance with labor laws.
- Provide payroll information by answering questions and requests.
- Participate in the recruitment process of new staff and prepare personnel files and all other
related documents.
- Schedule and organize interviews.
- Provide counseling on policies and procedures and assist line/upper management to
implement and to understand rules and regulations.
- Working closely with various departments.
- Organize staff training sessions and activities.
- Track and update employee attendance and vacations.
- Prepare job description for each employee and provide advice and assistance with writing job
descriptions.
- Maintains employee confidence and protects operation by keeping human resources
confidential.
- Interpret and advise in the labor law and company’s policies.
- Prepare job description for each employee and provide advice and assistance with writing job
descriptions.
- Provide support and recommendations on disciplinary actions.
- Organize travel arrangements such as; tickets, hotels and issuance of residency process.
- Provide all administrative support to KSA office.
- Support customer needs and inquiries.
- Handle complaints when any of team members cannot solve the issue with the customer.
- Train and support new team members.
- Act as a temporary team leader when team leader is absence or unavailable.
- Prepare weekly reports.
of English Language and Literature
of English Language and Literature
of English Language and Literature
of English Language and Literature