Finance Officer (OFDA Rapid Fund by Concern-Pakistan)
Participatory Village Development Programme - (PVDP) www.pvdpsindh.org
Total years of experience :7 years, 3 Months
All agreements- office & warehouse, vehicles & GMC Large rental, Petrol Oil Lubricant etc.
Single Quote, Open Quotes (Three Quotes), Sealed Quotes (Three Quotes) etc.
PRF (Purchase Request form), (IFQ) Invitation for quotation, (QR) Quotations received, QEF (Quotations (Comparative) evolution form) then sing Agreement for all above.
Tender Advertisement, Open Tenders, Comparatives reports (Bids evolution), Physical Parameters, Parameters Checkup, Notification to successful tender, Notification to unsuccessful tenders, Supplier Contract Agreement.
Purchase order (PO), Goods received notice (GRN), invoice (Supplier), prepared cheque, Bank payment voucher (BPV), Cheque received acknowledge & cheque receiving with stamp.
Warehouse record- GRN, GDN, Stock Register.
Prepare financial report of the project every month closed.
Request to the partner for issuance of funds.
• Prepare Disbursement Requests for next level authority approvals and process them at appropriate level.
• Prepare Bank Forms for payments with all necessary approvals.
• Be responsible for Managing cash, cash book and bank accounts as per SRSP policy and procedures.
• Prepare appropriate Journal vouchers including cash disbursement vouchers, receipt vouchers and General Journal Vouchers for adjusting entries, prepayment adjustments, rectification entries and to allocate expense to relevant fund / project and to record the accounting entries for adjustment of advances etc.
• Ensure safekeeping of Financial Assets including checks and cash as per SRSP policy and procedures.
• Prepare payment requests for the disbursement of withholdings (tax, pensions, etc.)
• Process all payments to vendors after due verification of invoices and all supporting documents are attached as per policy.
• Issue travel and short-term operating advances to staff members and vendors and maintain proper tracking of liquidation of these advances.
• Maintain proper tracking of security deposits and payables including accruals, taxes, provident fund, EOBI etc.
• Assist preparation of payroll and provide any necessary information.
• Perform general administrative duties; postage, ordering stationery, maintenance of equipment, etc. as required.
• To maintain highest standards of honesty and integrity in all disciplines.
• Assist the Project team in procurement of goods and services for the Project implementation in coordination with the Finance Department SRSP head office Hyderabad.
• To ensure appropriate filing system, and documentation at each level.
• Maintain record of project assets and submission of updated record of assets to admin and procurement officer.
• The position of Manager Finance & Accounts will directly report to the Executive Director.
• Lead and coordinate the effective management of finance and accounts and streamline and develop financial guidelines and procedures for HDI Head Office and Field offices for smooth financial management.
• Manage all aspects of accounting, procurement and regular audit for the organization’s projects.
• Develop/institutionalize strong internal control mechanism of finance & accounts for the organization.
• Leading the process of developing a realistic annual budget and making sure that it includes enough income to cover all planned expenditure. Ensure the organization meets all its commitments to the donors and be the contact person for donors in all finance related matters.
• Assist and provide training to the field staff in finance and other related areas as appropriate for proper maintenance of their books of accounts, inventory and fixed assets and other related records.
• Visit field offices to check and verify accounts and support them in their capacity building.
• Regularly forecasting cash flow based on the work plan by the program, making sure that all parts of the organization have enough cash to pay for their activities.
• Make sure that the monthly, quarterly, and annual financial reports are completed and forwarded to the management and donors within the stipulated deadlines.
• Ensure all financial reports are checked for accuracy before they are submitted to the donors.
• Ensure financial records are maintained in compliance with accepted policies and procedures.
• Preparations of bank reconciliations for all banks accounts and present them to the Executive Director for approval. Posting cheque payment vouchers into Peach Tree.
• Preparation of support documents e.g time sheets, contracts, vouchers then preparing the financial reports in liaison with field offices and ensure that all financial reporting deadlines are met.
• Assist the district coordinator in the finance and administration matters of the project.
• Manage budget and actual expenditure of monthly work plan for implementation of project activities.
• Responsible for maintaining and administering petty cash (cash payments and monthly refill)
• To support the Finance Manager in preparation of periodic financial reports to internal and external stakeholders including budget variance reports, exceptional reporting and expenditure forecasts.
• Monthly accounting data is entered into Quick Books (QBs) on a timely manner and in accordance to HQ deadlines for month end closing.
• Coordinate with the SRSP’s administration team to organize internal arrangements for reserving conference rooms for meetings, workshops, trainings, events, conferences, etc.
• Manage project filling system (soft and hard copies).
• Manage communication duties as telephone, DSL, faxes, emails, mails, indoor & outdoor.
• Manage asset, office building, attendance sheet, project vehicles with fuel details.
• Maintain and send all the relevant reports/records financial, administrative etc to head office.
• Follow the IIRE financial policies and procedures are implemented in a standardized and consistent manner.
• Responsible for preparing checks and cash payment vouchers, as well as cash receipts vouchers, and advance adjustment vouchers.
• Preparing and providing complete and accurate financial reports for all projects financial activities.
• Oversee monthly/quarterly bank reconciliations and financial reports of different projects.
• Supervise IIRE bank relations and bank account activities including negotiation of fees, interest and currency exchange rates, updating signatory within 2-4 weeks of joining / leaving of a signatory.
• Manage the financial reports of all projects activities and then send to donors monthly.
• Manage day-to-day supervision of logistical activities in local program, procurement, warehousing, fleet management, material planning and monitoring of logistic management systems.
• Overall compliance with assets, properties and premises management procedures.
• Manage all staff salary then transfer online.
• Preparing budget for purchasing printing media, fabrication stock and Store stock.
• Prepare and maintain project budget and complete and accurate recording and reporting of financial activities. Mange financial report on daily basis. Handling bank’s activities on daily basis. Prepare Bank Reconciliation statements of different accounts.
• Maintains provident fund and tax deduction of all permanent employees.
• Managing and optimizing collections and preparing reports of sale order and Job order for printing, fabrication and Execution. Managing inventories (Media Stock, Fabrication Stock, and Store Stock). Manage advance payment to employees and Vendors.
• Prepare employees Salary and also manage daily basis employees.
• Meeting with Clients (Ufone, Telenor, Mobilink and Zong) regarding outstanding.
• Maintain Petty cash and relevant documentation.
• Timely and accurate preparation of bank reconciliations.
• Preparation of all types of vouchers, Pay Cycle and payments execution and Provide assistance to all staff services such as travel, expense claims, and document retrieval.
• Prepare Payrolls for staff, Manage procurement processes including documents, receipt of quotations, bids and their preliminary evaluation. Maintain proper control over various financial records such as commitments and expenditures against budgeted amounts.
• Manage Bank Reconciliation and Petty Cash.
• Maintain journal vouchers, cash/cheque receipt vouchers, vehicles, Store / Inventory, forecasting and planning cycles.
• Prepare monthly closing and cost accounting reports.
Financial Accounting, Financial Management, Management accounting, Credit Management, Analysis of Financial Statement, Business Economics, Economic Development and Planning, Project Management, Business Law and Policy, Human Resource Management, Computer Application for Business, Research method and report writing, Business Communication, Mathematics and Statistics for Business.
Fundamental of accounting, Financial Accounting, Business Math’s Introduction of business finance ,Treasury and finance Management, Seminar in Finance, Auditing, Money and Banking, International finance ,Port folio theory, Fundamental of Business, Law of business taxation, Micro Economics, Macro economics, Pakistan economy , Development of economics, Human Behavior, Entrepreneurship, Business communication, Management, Small Business management, Organization Behavior ,Total Quality management.
Computer (MS office, MS Word, MS Power Point, MS, Excel).
1. Biology-I & II 2. Chemistry -I & II 3. Physics-I & II 4. English -I & II 5. Sindhi 6. Urdu 7. Islamic Education
