Sr. Production & Procurement Coordinator
Better Homes LLC
Total years of experience :23 years, 2 Months
• Responsible for the preparation and process of local purchase orders in accordance with company policies and procedures through GP-ERP (Enterprise Resource Planning) System.
• Coordinate in the development and implementation of all procurement & tendering (consultants and contractors) and associated documentation to ensure their compliance with Laws, regulations, Policy & Procedures
• Negotiate and select for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and Contractors assigned.
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time (review and validation of the final award recommendation process)
• Assist in the selling of corporate depreciated items (e.g. cars, furniture, etc..)
• Maintain complete updated purchasing records/data and pricing in the system (periodically reviewing and evaluating all contracts)
• Ensure competent quality execution of all regular purchasing duties and administrative works
• Prepare reports and summarize data including sales report
• Execution and monitoring of all regular purchasing duties
• Reviewing and analyzing material requests from various departments, stores, and office
• Finding new suppliers internationally and locally as per required quality material and or services
• Issuing the inquiry to the selected suppliers internationally and locally
• To float the enquiries by mail and get the 3 quotations
• Follow up with accounts payables for reconciliation of suppliers payment grievances
• Verify the LPO as per comparisons justified and documented
• Keep the correspondences on Assets and capital expenditure purchases
• Preparing, tabulating and analyzing orders to determine lowest and best Supplier
• Initiating negotiation with the suppliers locally and internationally to get best prices, and terms and conditions to achieve cost effectiveness
• Creating, tracking, chasing and handling internal approval for purchase orders
• Sending purchase orders, monitoring order status with suppliers, and coordinating pickup/delivery of supplies (if necessary)
• Coordinating with accounts department regarding payments and handling petty cash
• Verifying delivery note and invoice and making purchase entries
• Taking note of delayed and partial supplies, and following up on delayed deliveries
• Making documentations related to purchase orders, price comparisons, sales contracts, credit application, etc.
• Arranging the shipment for the materials purchased internationally and clearance of cargo
• To maintain a filing list where all correspondences are recorded for anytime verification in detail
• Maintain a cooperative, pleasant and flexible attitude to both work and colleagues and promote good moral and team spirit at all times
• Perform other tasks which may be assigned through the immediate superior from time to time
• Responsible in preparing pro-forma invoice, commercial invoice, packing list, shipment advice and other related import/export documentation
• Prepare monthly reports required by the management on the companies operation, local and abroad
• Record daily transactions, payments/receipts with corresponding vouchers and supporting documents
• Prepare petty cash statements at month end supported with petty cash vouchers duly signed and verified
• Provide daily update on the issues pending and in process as required by the Managing Director
• Monitor expiration of company’s trade license and chamber of commerce certificates, tenancy contracts, health insurance, vehicle registration, visas and passport validity, Emirates ID and renew upon expiry thereof as per management instruction
• Assisting other departments within the company
• Responsible for the preparation and process of local purchase orders in accordance with company policies and procedures
• Negotiate and select for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned
• Coordinate with suppliers to ensure on-time delivery
• Support relevant departments with quotations for the purpose of tenders
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time
• Coordinate with requisitioner and suppliers in the purchasing scope of work for projects assigned
• Maintain complete updated purchasing records/data and pricing in the system
• Ensure competent quality execution of all regular purchasing duties and administrative works
• Coordinate with subcontractor to finalize sub contract agreement and coordination between different activities
• Prepare reports and summarize data including sales report
• Execution and monitoring of all regular purchasing duties
• Ensures systematic, efficient and orderly record keeping
• Perform other tasks which may be assigned through the immediate superior from time to time
• Canvassing at least three suppliers regarding the price and availability of requested school supplies/materials
• Facilitates approval of requested school supplies/materials from the Chief Accountant and Associate Director of Finance and Administration
• Checks and ensures that the items delivered are in good condition according to the specified quantity specifications
• Follow-up the suppliers on the requested supplies or equipment in case of delay on the delivery, collects the supplies, if needed
• Prepares invoices and requests for cheque payments and submit to Accounts Department
• Updates daily inventory of hardware materials such as plumbing, electrical supplies, etc.
• Responsible in releasing of construction materials for project
• Records and files cheque vouchers and cash vouchers
• Ensures systematic, efficient and orderly record keeping
• Receives calls, fax, postal and emails from the client
• Responsible in updating company profile
• Updates the status of deliveries and balances of LPO
• Prepares Invoice and billing statements to client
• Prepares proposals to prospective client
• Verify delivery receipts against the invoice from the supplier
• Prepares LPO for supplier
• Prepares government reports, remittances
• Monitors installation of Rip-rapping works and delivery of materials
• Inspect, analyze and examine sources of materials from river and mountain quarry
• Follow-up outstanding invoices and collects cheques from the clients
• Prepares cheques and cheque vouchers to suppliers