RAYAN Alqabbaa

A responsible to ensure the leases agreements are compatible with company policy in coordinated and cooperate with other departments and maintain the property database and ensuring the accurate input of data relation.
A Accountable for lease renewals of existing stores
and liaise and maintain excellent relations with internal departments, all major property developers, government bodies, landlords, agents.
Maintain filing system and related documentation


Tasks:

1. Interpret lease agreement and abstract all lease and rental obligations and all other key items and conditions into Tracking database.

2. Prepare and review Contracts /Addendums and all Lessors documents such as agreements / and update Lessors database.
3. Closely communicate and cooperate with other departments to ensure smooth delivery of lease-admin related work.
4. Track, all lease expirations, Break option and renewal Notices date and other critical information to the Real Estate Leasing Manager.
5. Ensure the commitment rental payments and financial obligations as per the leases.
6. Support the lease review process with property stakeholders and the Legal department to ensure all lease risks are identified and mitigated.
7. Co-ordinate the takeover / handover of sites, fitting-out.

-Ensure proper filing of all relevant documents pertaining to the Chief Procurement Officer’s office

- Manage outgoing communication / documents through different modes (Fax, mails, snail mails etc.) from the Chief Procurement Officer’s office

- Reviewing Contracts, invoices and all other documents which are going to be signed by Chief Procurement Officer

- write meeting minutes /book Meeting rooms as and
when required.

- Manage the Chief Procurement Officer’s calendar and schedule meetings as required

- Provide administrative support whenever required

- Coordinating with other departments for smooth and seamless information flow.

-Ensure proper filing of all relevant documents pertaining to the Chief Procurement Officer’s office

- Manage outgoing communication / documents through different modes (Fax, mails, snail mails etc.) from the Chief Procurement Officer’s office

- Reviewing Contracts, invoices and all other documents which are going to be signed by Chief Procurement Officer

- write meeting minutes /book Meeting rooms as and
when required.

- Manage the Chief Procurement Officer’s calendar and schedule meetings as required

- Provide administrative support whenever required

- Coordinating with other departments for smooth and seamless information flow.

التنسيق والتواصل مع الإدارات الأخرى
• طباعة القرارات والتعاميم الإدارية والتقارير .
• متابعة طلبات زيارات عوائل الموظفين
• متابعة تنفيذ القرارات الادارية
• فرز وتصنيف السيّر الذاتية والتحضير للمقابلات
الوظيفية.
• مراجعة و تجهيز الخطابات الخاصّة بأعمال شؤون المُوظّفين قبل عرضها على نائب الرئيس التنفيذى. واعتمادها ، وحفظ نسخ منها في المَلفّات الخاصّة
بها.
الحرص على الالتزام بكافّة البنود والتّعليمات المَعمول بها في الشّركة، وعدم الخروج عنها قبل عرضها على الرئيس التنفيذي
• الإلمام بكافة اللوائح والأنظمة الإدارية المعتمدة
ومواكبة انظمة مكتب العمل .
إتمام جميع الإجراءات المُتعلّقة بالخروج والعودة للعمّال، والإقامة للعمّال الأجانب.
• تنظيم العمل بمكتب نائب الرئيس التنفيذى والقيام
بالتحضيرات الخاصة بالإجتماعات ومحاضر
الإجتماعات.
• مراجعة الخطابات الواردة والفواتير الخاصة
بمصروفات الادارات.
• حفظ وارشفة الملفات بطريقة تمكن من سرعة

Checking the mails transferred to me and collecting the needed information to reply to them and sending them to the concerned authorities. Making inquiries to the responsible person or the concerned administration. arranging appointments.