Rebecca Francis Xavier

Managed daily office administration and interdepartmental coordination to ensure smooth operations
Maintained employee records, HRfiles, and administrative documentation with confidentialityand accuracy
Used Microsoft Dynamics and Zoho People for employee data, attendance, leave, and HRrecords management
Supported payroll processingbyverifying attendance, overtime, and coordinatingwith accounts
Assisted HRin onboarding and offboarding documentation and employee lifecycle updates
Handled coordination across group companies, ensuring consistencyin processes and reporting
Managed scheduling meetings, calendars, and front desk operations
Maintained invoices, expense records, and MIS reports using MS Excel
Supported social media coordination, includingbasic contentposting and page updates
Managedvendor coordination, office supplies, and facilitymanagementtasks
Assisted with reports, internal communication, and general administrative support

• Supported end-to-end recruitment processes including job postings, CV screening, interview coordination, and
candidate communication
• Assisted in onboarding and employee lifecycle activities including documentation and exit formalities
• Maintained employee records, atendance, and leave data using Zoho People
• Supported monthly payroll processing by preparing inputs such as atendance, leave, overtime, allowances, and
deductions
• Coordinated payroll activities in compliance with UAE Wage Protection System (WPS) requirements
• Assisted in end-of-service benefits (EOSB) and final setlement calculations in line with UAE Labor Law
• Collaborated with finance and payroll teams to ensure accurate salary processing and statutory compliance
• Prepared and managed HR documents including offer leters, contracts, salary certificates, and exit
documentation
• Handled employee queries related to payroll, leave, policies, and HR procedures
• Coordinated with PRO for visa processing, renewals, and cancellations
• Supported internal audits by providing required HR and payroll documentation
• Drafted and managed official correspondence, including emails and leters, on behalf of management
• Compiled research and reports to support management decision-making
• Liaised with vendors and external stakeholders on administrative and operational maters