Logistics Manager / Personal Assistant to CEO
Ecovert FM Kuwait
Total years of experience :30 years, 3 Months
Handling all Logistics related work in the company. Housing and transportation services.
• Arrange Accommodation External and Internal.
• Arrange Company vehicle for all staff.
• Coordinate all staff related services.
• Procurement and supply of Uniforms
• Maintain Stock level
• Laundry service
• Food and Housing
• Posting requisitions
• Identifying new Vendors
• Coordinating and handling vendor contracts
• Acting as a contact between a company and its existing and potential markets negotiating the terms of an agreement and closing sales.
• Coordinating purchase and deliveries
• Administration and Human Resources
• Handling the entire office administration, Accounts and budgeting
• Coordination and ER activities
• Reading, monitoring and responding to the principal's email
• Answering calls and handling queries
• Preparing correspondence on the principal's behalf
• Commissioning work on the principal's behalf
• Liaising with staff, clients, etc.
• Managing the principal's electronic diary
• Booking meetings
• Organising travel and preparing complex travel itineraries,
• Meeting Arrangement & Schedules
• Writing minutes
• Taking dictation
• Planning, organising and managing events
• Attending events/meetings as the principal's representative
• Conducting research on the internet,
• Assist in writing reports, executive summaries
• Preparing presentations
• Preparing papers for meetings
• Managing and reviewing filing and office systems
• Typing documents
• Sourcing and ordering stationery and office equipment
• Managing an Assistant.
• Manage all Secretarial administrative activities.
• Manage the filing, storage and security of documents
• Customer Management Data base (ETDT)
• Filing - Contracting document / Memo’s
• Validation & checking / of paper works action / forms
• Annual live - GM Direct Reports actions & their direction actions
• Flights / hotel booking / for GM Format
• Provide leadership, strategic vision, management & personal development of team members, close involvement with internal clients and hands-on, technical legal work.
• Employee orientation, development, and training;
• Manage all Secretarial administrative activities.
• Responsible for overall supervision of the Secretaries
• Manage the filing, storage and security of documents
• provide leadership, strategic vision, management and personal development of team members, close involvement with internal clients and hands-on, technical legal work.
• employee orientation, development, and training;
• Responsible for the day-to-day administration and operations of the Human Resources function for the Project.
• Produce reports, documents and presentations.
• Prepare invoices, minutes & timely disbursement to the Client and associates.
• Liaise with the clients for payment clearance
• Set up travel arrangements, accommodation etc, Coordinate meetings, tele conferences etc for the International Staff
• Handling all incoming and outgoing calls for the company and direct calls to the appropriate authorities.
• Coordinate project-based work and assist project staff and engineers
• Performance management & improvement tracking systems
• Company employee communication
• Maintaining employee files and the HR filing system
• Managing the day-to-day efficient operation of the HR Dept.
• Responsible for everyday internal/external correspondence
• Maintaining office supply records & procuring required office supplies
• Recruiting and staffing logistics
• Assisting with employee relations
• Compensation and benefits administration and recordkeeping
• Prepare correspondence, reports & materials for the Client
• Set up travel arrangements for the International Staff
• Set up accommodation and entertainment arrangements for the International Staff
• Setup and coordination meetings and conferences
• Create, transcribe, and distribute meeting agenda and minutes.
• Answer telephones and handle in appropriate manner
• Attend to the Client and visitors
• Maintain hard copy and electronic filing system
• Supervise support staff
• Typing of (English & Arabic) Reports, Letters, Tenders, Quotations, Invoices & Memorandums, Etc.
• Maintaining Hard and electronic filing system
• Controlling travel Tickets & Hotel Reservations
• Operating General Office Machines & Other Secretarial Work.
• Updating accounts & financial reports in computer, preparing balance sheets and salary statements, etc. using special accounting software.
• Preparing all types of correspondence letters, quotations, invoices, tender documents, memos etc.
• Preparing all type of Physical and Chemical reports through special programming in MS Excel. All types of graphs, charts, work programs in MS Excel for the Geotechnitcal Calculations and designs purposes.
• Follow up in the importing consignment and preparing all shipping documentations such as Bill of Lading, purchase orders, etc.
• Fully aware with the shipping or clearing and forwarding agencies for importing Machineries, Equipments, Tools, Accessories etc.
• Dealing with the Recruiting and Selection Procedures of Applicants (Advertising, Application on file, Screening, Employee recommendations, contacting to Applicants, Background investigation, supporting to online recruiting, Appointment letters, Employment contract agreement, dealing with overseas employment agencies etc.)
established in
January 1994. Prior to this date Al-Sareh
International Company was known as Al-Sareh
International Trading Establishment, a wholly
owned organization by Sayed Abdul Mohsin Al-
Refai with paid capital of K.D. 80, 000.000 \[USD
$280, 000.00
* Typing of (English & Arabic) Reports, Letters, Tenders,
Quotations, Invoices, Memorandums, Etc.
* Preparing Bank Documents (L/C’s & L/G’s)
* Development and use of Filing System and Recovery of
Information.
* Receipt and Dispatch of Mail
* Personnel & overall Administration Dept. Responsibilities
* Responsible for the day-to-day administration and
operations of the Human Resources function for the
Project.
* Prepare invoices, minutes & timely disbursement to the
Client and associates.
* Set up travel arrangements, accommodation etc, Coordinate
meetings, tele conferences etc for the International Staff
Page 6 of 6
Period
(Y/M)
Position Company Job Description
* Maintain proper filing system both hard copy and
electronic.
* Coordinate project-based work and assist project staff and
engineers
* Performance management & improvement tracking systems
* Company employee communication
* Maintaining employee files and the HR filing system.
* Responsible for everyday internal/external correspondence
* Maintaining office supply records & procuring required
office supplies
* Recruiting and staffing logistics
* Assisting with employee relations
* Compensation & benefits administration and recordkeeping
* Set up travel arrangements for the International Staff
* Set up accommodation & entertainment arrangements for
the International Staff
* Setup and coordination meetings and conferences
* Create, transcribe, and distribute meeting agenda and
minutes.
Typing of (English & Arabic) Reports, Letters, Tenders,
Quotations, Invoices, Memorandums, Etc.
* Development and use of Filing System and Recovery of
Information.
* Receipt and Dispatch of Mail
* Personnel & All Administration Dept. Responsibilities
* Operating Fax Machine, Photostat Machine, etc.
Secondary General Certificate Scientific Department