HR Assistant
AFIA insurance brokerage services
Total years of experience :12 years, 4 Months
AFIA Insurance Brokerage Services LLC, Dubai(UAE)
HR Assistant, Mar’2020 - Present
Maintain the records and keep up to date track of overall 500+ employee’s important documents (passport, employment visa, Offer letter, labor card, Labor contract, change status and emiratesI.D)
Maintain and update Employee leave recordregularly
Handle complete Pre-onboarding and Onboarding process for the newjoiners
Collecting Time and Attendance records on daily basis and analyzing attendance issues for monthly payrollreport.
Initial screening of candidates and shortlisting CVs for current open positions. Conducting 2ndlevel screening for the shortlisted candidates to understand their competencies and skillsets.
Scheduling Online and face to face Interview of candidates with the linemanagers.
Contact References and perform Employmentverification.
Maintain Onboarding tracker and documents submission record for each newjoiner.
Publish weekly OT and Monthly Attendance Reports to the senior stakeholders of the company.
Assist the PRO in mobilization of candidates in Visa processing, Renewal and keep a regular track of Medical fitness and Emirates ID applications andissuance.
Well versed with the UAE labor law in regards to understanding the employers’ responsibilities and employees rights such as business working hours, sick and annual leave entitlement, maternity and special emergencyleave.
Plotting Weekly OFF and Vacation leaves for smooth payrollprocess.
Sending off Onboarding checklist to respective holders to ensure compliance to Onboardingprocess.
Daily handling of employee and manager queries related to attendance, weekly offs, OT, Leave rules and Shift change to ensure proper implementation of HR Policies and procedures.
HRIS:
Creates, maintains & ensure employee-related databases while maintaining the existing Human resource Information system (HRIS).
Prepare & analyse business metrics & reports to view the organizational performance & meet the changing needs of business requirements.
Maintain confidentiality, security & accuracy of employee files and documentation.
Take ownership of and ensure integrity of HRIS data through regular audits
Employee Relations:
Partner with management to communicate Human Resources Policies, procedures, programs & laws.
Handle employee queries & provide all possible resolutions.
Recruitment:
Recruitment process by coordinating recruitment activities for vacant positions, posting jobs through internal career centre & managing applicants appropriately through the system & conducting initial candidate interview.
Generate hiring reports in terms of hiring numbers, channel, hiring cost, source, drop-outs, hiring level, salary brackets etc & maintaining the data in internal recruitment tool.
Compensation & Benefits:
Lead Payroll & time and attendance activities in coordination with the management.
Reviews and monitors the payroll summary reports for accuracy and compliance.
Ensure the payroll is error free at all times.
Prepare reports by collecting, analyzing and summarizing data.
Protects organization's value by keeping information confidential.
Onboarding & Induction:
• Proactively handled Onboarding and informatory sessions in the Organization for all
Program level new joiners.
• Conduct the induction programme to process new employees through the company HR
Policies
• Co-ordinate various other Induction & process training sessions for new joiners
• Drafting & issuance of Appointment, Warning, Termination, NOCs & Exit letters post
authenticating from senior management.
• Oversee maintenance of Employee personal files (EPF) in soft form & initiate corrective
actions
• EPF Audit & findings
Leave and Attendance:
• Managing and maintenance of attendance and leave records, necessary for processing
payrolls of employees.
• SPOC for all Leave & Attendance queries & fix issues for Pune location (2000+ employees)
• Handle attendance import process on daily basis through Time tracker tool
• Ensure the Maternity/Paternity leave cases across locations are in laise with the
Government law and company policy with proper approvals
• Involved in Attendance rectification, Onsite attendance, Leave statistics, average weekly
working hours, comp off credit & adjustment, WFH (Work From Home) process.
• Represent HRMS data in metrics reports (Maternity/Paternity, Sabbatical, critical leave,
Normal leave monthly report)
• Maintain & ensure employee data is complete on Insight (Internal tool)
Performance Management System:
• Helping PMS team in maintaining a track of employee eligiblity for appraisals &
promotions and segregating employees who are under probation period, PIP, notice
period.
• Assisting eligible employees on PMS tool for activities like appraisal form sign off,
manager mapping change, revoke sign off for any changes etc.
• Handling confirmations, appointments, increments, promotions and transfers
BCA