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Reena Mavai, Executive Assistant

Reena Mavai

Executive Assistant·Regal Tailor LLC

الإمارات العربية المتحدة

بكالوريوس, Match and science

الخبرة العملية

مجموع سنوات الخبرة: 8 سنوات, 2 أشهر

Executive Assistant

يناير 2024 - فبراير 2026

Regal Tailor LLC

دبي، الإمارات العربية المتحدة هجين

يناير 2024 - فبراير 2026

■ Served as the primary point of contact for senior executives, managing complex
calendars, scheduling high-priority meetings, and
coordinating domestic and international travel itineraries.
■ Screened and prioritised executive communications — emails, calls, and
correspondence — ensuring timely responses and
escalation of critical matters.
■ Drafted, reviewed, and formatted confidential reports, board presentations, executive
briefs, and meeting minutes with meticulous
attention to detail.
■ Maintained and organised sensitive executive files, legal documents, and business
records, ensuring secure and efficient document
management.
■ Coordinated internal meetings, off-site events, and VIP visits — managing all logistics
including venue, catering, AV, and materials.
■ Liaised with internal departments, external vendors, and clients on behalf of senior
management to ensure seamless business
operations.

مجال الشركة:
صناعة النسيج والملابس
الدور الوظيفي:
إدارية

Executive Assistant & Manager Assistant

يناير 2024 - يناير 2026

Regal Tailor LLC

دبي، الإمارات العربية المتحدة هجين

يناير 2024 - يناير 2026

▸ Served as the primary point of contact for senior executives, managing complex
calendars, scheduling high-priority meetings,
and coordinating domestic and international travel itineraries.
▸ Screened and prioritised executive communications — emails, calls, and correspondence
— ensuring timely responses and
escalation of critical maters.
▸ Drafted, reviewed, and formated confidential reports, board presentations, executive
briefs, and meeting minutes with
meticulous atention to detail.
▸ Maintained and organised sensitive executive files, legal documents, and business
records, ensuring secure and efficient
document management.
▸ Coordinated internal meetings, off-site events, and VIP visits — managing all logistics
including venue, catering, AV, and
materials.
▸ Liaised with internal departments, external vendors, and clients on behalf of senior
management to ensure seamless business
operations.
▸ Conducted in-line and final garment quality inspections, verifying stitching, fabric, fit, and
finishing against buyer
specifications.
▸ Managed corrective action processes and ensured full compliance with quality standards,
contributing to improved
production efficiency.

مجال الشركة:
صناعة النسيج والملابس

Administration Executive & Visa Consultant

يناير 2022 - يناير 2024

Baisan Travel LLC

دبي، الإمارات العربية المتحدة

يناير 2022 - يناير 2024

▸ Managed end-to-end visa processing for employment, visit, family, and investor categories — from initial application to final
approval and document collection.
▸ Coordinated directly with MOHRE, GDRFA, ICA, and Tasheel portals for all submissions, approvals, and status updates.
▸ Maintained accurate, up-to-date employee and client records in full compliance with UAE labour and immigration regulations.
▸ Provided expert guidance to clients on visa eligibility, documentation requirements, processing timelines, and legal
procedures.
▸ Handled Emirates ID registration, visa renewals, cancellations, status changes, and employment contract amendments
efficiently.
▸ Managed all official office communications including incoming calls, corporate emails, and client correspondence with
professionalism.
▸ Supported management with HR administration tasks including onboarding documentation, employee record maintenance,
and compliance reporting.

مجال الشركة:
المحاسبة

Executive Assistant

يناير 2022 - يناير 2024

Baisan Travel LLC

دبي، الإمارات العربية المتحدة

يناير 2022 - يناير 2024

■ Managed all official office communications including incoming calls, corporate emails,
and client correspondence on behalf of senior
management with professionalism.
■ Coordinated executive schedules, meetings, and appointments, ensuring efficient time
management and seamless day-to-day
operations.
■ Prepared and formatted executive reports, correspondence, and documentation with high
accuracy and attention to detail.
■ Maintained and organised confidential employee and client records, ensuring compliance
with company policies and regulatory
requirements.
■ Supported management with administrative tasks including onboarding documentation,
staff record maintenance, and internal
reporting.
■ Liaised with government offices and external stakeholders on behalf of management to
facilitate smooth business processes.

مجال الشركة:
المحاسبة
الدور الوظيفي:
إدارية

Administration Executive & Visa Consultant

يناير 2022 - يناير 2024

Baisan Travel LLC

دبي، الإمارات العربية المتحدة

يناير 2022 - يناير 2024

▸ Managed end-to-end visa processing for employment, visit, family, and investor
categories — from initial application to final
approval and document collection.
▸ Coordinated directly with MOHRE, GDRFA, ICA, and Tasheel portals for all submissions,
approvals, and status updates.
▸ Maintained accurate, up-to-date employee and client records in full compliance with
UAE labour and immigration regulations.
▸ Provided expert guidance to clients on visa eligibility, documentation requirements,
processing timelines, and legal
procedures.
▸ Handled Emirates ID registration, visa renewals, cancellations, status changes, and
employment contract amendments
efficiently.
▸ Managed all official office communications including incoming calls, corporate emails,
and client correspondence with
professionalism.
▸ Supported management with HR administration tasks including onboarding
documentation, employee record maintenance,
and compliance reporting.

مجال الشركة:
المحاسبة

HR & Administration Executive

يناير 2020 - يناير 2022

Helmak Travel

دبي، الإمارات العربية المتحدة

يناير 2020 - يناير 2022

▸ Oversaw day-to-day administrative operations including scheduling, official correspondence, document filing, and internal
communications.
▸ Maintained professional liaison with clients, government offices, and internal teams, ensuring consistent and timely service
delivery.
▸ Supported HR functions including staff record maintenance, leave tracking, and preparation of employment-related
documentation.
▸ Assisted in the coordination of office events, team meetings, and travel bookings for management and staff.

مجال الشركة:
خدمات الدعم التجاري الأخرى
الدور الوظيفي:
الموارد البشرية والتوظيف

Executive Assistant

يناير 2020 - يناير 2022

Helmak Travel

دبي، الإمارات العربية المتحدة

يناير 2020 - يناير 2022

■ Provided executive-level administrative support to senior management, managing
calendars, scheduling meetings, and handling
priority correspondence.
■ Maintained professional liaison with clients, government offices, and internal teams on
behalf of executives, ensuring consistent and
timely service delivery.
■ Prepared and organised executive documents, official correspondence, and business
reports with accuracy and confidentiality.
■ Assisted in the coordination of office events, executive travel bookings, and team
meetings, managing all logistics end-to-end.

مجال الشركة:
خدمات الدعم التجاري الأخرى
الدور الوظيفي:
إدارية

HR & Administration Executive

يناير 2020 - يناير 2022

Helmak Travel

دبي، الإمارات العربية المتحدة

يناير 2020 - يناير 2022

▸ Oversaw day-to-day administrative operations including scheduling, official
correspondence, document filing, and internal
communications.
▸ Maintained professional liaison with clients, government offices, and internal teams,
ensuring consistent and timely service
delivery.
▸ Supported HR functions including staff record maintenance, leave tracking, and
preparation of employment-related
documentation.
▸ Assisted in the coordination of office events, team meetings, and travel bookings for
management and staff.

مجال الشركة:
خدمات الدعم التجاري الأخرى
الدور الوظيفي:
الموارد البشرية والتوظيف

Executive Assistant

يناير 2019 - يناير 2020

Shahi Export

New Delhi، الهند هجين

يناير 2019 - يناير 2020

■ Delivered dedicated administrative and secretarial support to senior executives,
managing schedules, travel arrangements, and
priority correspondence.
■ Acted as a central communication link between executives and internal/external
stakeholders, maintaining professionalism at all
times.
■ Prepared polished reports, business presentations, and executive meeting minutes with
a high degree of accuracy.
■ Managed document control systems and maintained confidential executive files in an
organised, secure manner.

مجال الشركة:
الإنتاج الصناعي

Executive Assistant

يناير 2018 - يناير 2019

Dristi The Vision

New Delhi، الهند هجين

يناير 2018 - يناير 2019

■ Supported executive leadership with calendar management, meeting coordination, and
preparation of correspondence and
documents.
■ Coordinated cross-departmental communication, ensuring smooth flow of information
between executives and internal teams.
■ Tracked and followed up on executive action items and project deliverables to ensure
deadlines were consistently met.

مجال الشركة:
مراكز التدريب والتعليم

التعليم

Jiwaji University

يناير 2018

يناير 2018

بكالوريوس، Match and science

الهند

Jiwaji University

يناير 2018

يناير 2018

بكالوريوس، match and science

الهند

Saraswati High School

يناير 2015

يناير 2015

الثانوية العامة أو ما يعادلها، Biophysics And General Pathology

الهند

Saraswati High School

يناير 2015

يناير 2015

الثانوية العامة أو ما يعادلها، PCM

الهند

Skills

ADMINISTRATIVE FUNCTIONS
Intermediate
ADMINISTRATIVE FUNCTIONS
Intermediate
BUSINESS CORRESPONDENCE
Intermediate
BUSINESS CORRESPONDENCE
Intermediate
COMPLEX PROBLEM SOLVING
Intermediate
COMPLEX PROBLEM SOLVING
Intermediate
COMPLIANCE REPORTING
Intermediate
COMPLIANCE REPORTING
Intermediate
EXECUTIVE LEADERSHIP
Intermediate
EXECUTIVE LEADERSHIP
Intermediate
LABOR LAW
Intermediate
LABOR LAW
Intermediate
LEADERSHIP
Intermediate
LEADERSHIP
Intermediate
MANAGEMENT
Intermediate
MANAGEMENT
Intermediate
OFFICE ADMINISTRATION
Intermediate
OFFICE ADMINISTRATION
Intermediate
PROACTIVITY
Intermediate
PROACTIVITY
Intermediate
BUSINESS PRESENTATIONS
Intermediate
BUSINESS PRESENTATIONS
Intermediate
COMMUNICATIONS
Intermediate
COMMUNICATIONS
Intermediate
CONCUR TRAVEL
Intermediate
CONCUR TRAVEL
Intermediate
COORDINATING
Intermediate
COORDINATING
Intermediate
MANAGE EXECUTIVE SCHEDULE
Intermediate
MANAGE EXECUTIVE SCHEDULE
Intermediate
OPERATIONAL EFFICIENCY
Intermediate
OPERATIONAL EFFICIENCY
Intermediate
PROCESS IMPROVEMENT
Intermediate
PROCESS IMPROVEMENT
Intermediate

اللغات

الانجليزية

مبتدئ

الهندية

مبتدئ

البنجابية

مبتدئ

الهوايات والاهتمامات

Organisational Planning
Event Coordination,
Content Creation,