Reena Mavai

■ Served as the primary point of contact for senior executives, managing complex
calendars, scheduling high-priority meetings, and
coordinating domestic and international travel itineraries.
■ Screened and prioritised executive communications — emails, calls, and
correspondence — ensuring timely responses and
escalation of critical matters.
■ Drafted, reviewed, and formatted confidential reports, board presentations, executive
briefs, and meeting minutes with meticulous
attention to detail.
■ Maintained and organised sensitive executive files, legal documents, and business
records, ensuring secure and efficient document
management.
■ Coordinated internal meetings, off-site events, and VIP visits — managing all logistics
including venue, catering, AV, and materials.
■ Liaised with internal departments, external vendors, and clients on behalf of senior
management to ensure seamless business
operations.

▸ Served as the primary point of contact for senior executives, managing complex
calendars, scheduling high-priority meetings,
and coordinating domestic and international travel itineraries.
▸ Screened and prioritised executive communications — emails, calls, and correspondence
— ensuring timely responses and
escalation of critical maters.
▸ Drafted, reviewed, and formated confidential reports, board presentations, executive
briefs, and meeting minutes with
meticulous atention to detail.
▸ Maintained and organised sensitive executive files, legal documents, and business
records, ensuring secure and efficient
document management.
▸ Coordinated internal meetings, off-site events, and VIP visits — managing all logistics
including venue, catering, AV, and
materials.
▸ Liaised with internal departments, external vendors, and clients on behalf of senior
management to ensure seamless business
operations.
▸ Conducted in-line and final garment quality inspections, verifying stitching, fabric, fit, and
finishing against buyer
specifications.
▸ Managed corrective action processes and ensured full compliance with quality standards,
contributing to improved
production efficiency.

▸ Managed end-to-end visa processing for employment, visit, family, and investor categories — from initial application to final
approval and document collection.
▸ Coordinated directly with MOHRE, GDRFA, ICA, and Tasheel portals for all submissions, approvals, and status updates.
▸ Maintained accurate, up-to-date employee and client records in full compliance with UAE labour and immigration regulations.
▸ Provided expert guidance to clients on visa eligibility, documentation requirements, processing timelines, and legal
procedures.
▸ Handled Emirates ID registration, visa renewals, cancellations, status changes, and employment contract amendments
efficiently.
▸ Managed all official office communications including incoming calls, corporate emails, and client correspondence with
professionalism.
▸ Supported management with HR administration tasks including onboarding documentation, employee record maintenance,
and compliance reporting.

■ Managed all official office communications including incoming calls, corporate emails,
and client correspondence on behalf of senior
management with professionalism.
■ Coordinated executive schedules, meetings, and appointments, ensuring efficient time
management and seamless day-to-day
operations.
■ Prepared and formatted executive reports, correspondence, and documentation with high
accuracy and attention to detail.
■ Maintained and organised confidential employee and client records, ensuring compliance
with company policies and regulatory
requirements.
■ Supported management with administrative tasks including onboarding documentation,
staff record maintenance, and internal
reporting.
■ Liaised with government offices and external stakeholders on behalf of management to
facilitate smooth business processes.

▸ Managed end-to-end visa processing for employment, visit, family, and investor
categories — from initial application to final
approval and document collection.
▸ Coordinated directly with MOHRE, GDRFA, ICA, and Tasheel portals for all submissions,
approvals, and status updates.
▸ Maintained accurate, up-to-date employee and client records in full compliance with
UAE labour and immigration regulations.
▸ Provided expert guidance to clients on visa eligibility, documentation requirements,
processing timelines, and legal
procedures.
▸ Handled Emirates ID registration, visa renewals, cancellations, status changes, and
employment contract amendments
efficiently.
▸ Managed all official office communications including incoming calls, corporate emails,
and client correspondence with
professionalism.
▸ Supported management with HR administration tasks including onboarding
documentation, employee record maintenance,
and compliance reporting.

▸ Oversaw day-to-day administrative operations including scheduling, official correspondence, document filing, and internal
communications.
▸ Maintained professional liaison with clients, government offices, and internal teams, ensuring consistent and timely service
delivery.
▸ Supported HR functions including staff record maintenance, leave tracking, and preparation of employment-related
documentation.
▸ Assisted in the coordination of office events, team meetings, and travel bookings for management and staff.

■ Provided executive-level administrative support to senior management, managing
calendars, scheduling meetings, and handling
priority correspondence.
■ Maintained professional liaison with clients, government offices, and internal teams on
behalf of executives, ensuring consistent and
timely service delivery.
■ Prepared and organised executive documents, official correspondence, and business
reports with accuracy and confidentiality.
■ Assisted in the coordination of office events, executive travel bookings, and team
meetings, managing all logistics end-to-end.

▸ Oversaw day-to-day administrative operations including scheduling, official
correspondence, document filing, and internal
communications.
▸ Maintained professional liaison with clients, government offices, and internal teams,
ensuring consistent and timely service
delivery.
▸ Supported HR functions including staff record maintenance, leave tracking, and
preparation of employment-related
documentation.
▸ Assisted in the coordination of office events, team meetings, and travel bookings for
management and staff.

■ Delivered dedicated administrative and secretarial support to senior executives,
managing schedules, travel arrangements, and
priority correspondence.
■ Acted as a central communication link between executives and internal/external
stakeholders, maintaining professionalism at all
times.
■ Prepared polished reports, business presentations, and executive meeting minutes with
a high degree of accuracy.
■ Managed document control systems and maintained confidential executive files in an
organised, secure manner.

■ Supported executive leadership with calendar management, meeting coordination, and
preparation of correspondence and
documents.
■ Coordinated cross-departmental communication, ensuring smooth flow of information
between executives and internal teams.
■ Tracked and followed up on executive action items and project deliverables to ensure
deadlines were consistently met.