Adminstration Assistant
Qatar Tourism Authority
Total years of experience :11 years, 9 Months
Adminstration and Secretary's support works
All required skills that mentioned in previous jobs, plus; follow up the board meetings with other executive assistant
- Create the Organization Chart with pictures.
- Update and follow up the Annual Leaves.
- HR Master Sheet (Data base for employees).
- Follow up the Annual Appraisal and prepare for review.
- Records employee information such as personal data, compensation, benefits, attendance, performance reviews or evaluations, and termination date and reason.
- Updates employee files to document personnel actions and to provide information for payroll and other uses.
- Compiles data from personnel records and prepares reports.
- Computes wages and records data for use in payroll processing.
- Prepares and files reports of accidents and injuries at establishment.
- Supply other company department of employee data.
- Follow up with company's messenger regards monthly PRO Report.
Aamal Company is Qatari Public Shareholding Company at Doha Securities Market, which is the Head Office for eight companies, including: City Center-Doha, Ebn Sina Medical, Aamal Services, Amal Readymix, Aamal medical, Aamal Trading, Aamal Travel and Aamal Real Estate. I was the Executive Assistant for CEO & COO of Aamal Company; handling and involving in deferent fields which is in senior and sensitive levels.
- I involved in field studies through Internet and market to prepare the business plan for the year 2009 for Aamal Travel Company, and delivered an initial draft, which was based largely upon revision.
- Making researches through Internet for new products around the world and delivered the results for Development Department to reanalysis the companies and complete the work (Buses and Wash Machines for vehicles).
- Involved with Communication Department by following up the articles, finalize the markets and deliver the comments about the company (scan articles and converted to PDF files).
- Making a Minutes of Meeting and prepare the Agenda for GMs Meeting; which including all General Managers for all the companies with COO and CFO for Aamal Company.
- Arrange Airline booking and hotel reservations for my boss or the guests (Internally and externally).
- Develop a practical plan to move the company out from the old premises to the temporary premises of the company, and the transition back to the old one; once again, follow up the process of this plan and observe the workers in transition of files and desks.
- Take a hand to help my co-workers to finish their inquires in my available time; and covering employees in case absence or travel.
I was the finance Secretary for Business Finance Department who is in charge to manage the business finance issues for both stuff and clients and prepares the papers for each financing deal and follow up with other departments to finish the business agreement.
Main Work:
- Regular secretarial required and job needs, e.g.: Filling, Communications dealer (Telephone), administrator work at Computer Programs & correspondences Letters (Incoming, Outgoing and pending papers) and dealing with Intranet Program, outlook & Internet correspondences and have a diary for daily work and appointments
- Arrange for Management Meeting who will discuss the Business agreements and accepted.
- Making a Minutes of Meeting and prepare the Agenda for each meetings to circulate it to the entire specific departments.
- Follow up the VIP's issues and finish them requires in any different departments in the Bank.
- Take a hand to help my co-workers to finish them inquires in my available time.
- Work in the intranet bank program to follow up the customers inquires and answer all questions for their state of affairs.
I was the Education Secretary for Medicine Dept. who is in charge to coordinate and organize Education Issues for the Residents who are in Medicine Dept. & followed the Arabic Board Program Issues with my Director Program Manager for the Residents and handling the Educations Activities of Arab Board and CME Points for Medicine Department.
Main Work:
- Regular secretarial required and job needs, e.g.: Filling, Communications dealer (Telephone), administrator work at Computer Programs & correspondences Letters (Incoming, Outgoing and pending papers) and dealing with Intranet Program, outlook & Internet correspondences and have a diary for daily work and appointments.
- Making monthly activities lists, posters for the educations activities, and announcements for the regular lectures or guest lectures and making also presentations for the doctors who will present lectures.
- Counting CME points for the doctors and adding new activities to improve resident's knowledge and skills with my director, Arrange appointments for the persons who would like to invite Doctors for guest lectures.
- Typing Arab Board Exams & Questions in Secret condition with my director and prepare the request for the residents who will attend the Arab Board Exam and making the Annual Reports for the same Board.
- Taking a hand of Daily Rounds Lists for General Medicine Teams.