Managing Director’s Executive Secretary
Al Mulla Group
Total years of experience :10 years, 0 Months
• Assist CEO personally.
• Respond to queries in person, via telephone or email
• Preparing Quotations for the Clients.
• Handel all the correspondences internally and externally.
• Compose letters, memos and emails
• Screen documents, book meeting rooms, set up conference calls and take messages.
• Send Calendar requests and book appointments for the CEO.
• Perform administrative tasks, including filing and photocopying.
• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answering screening and forwarding incoming phone calls
• Receiving and submitting all receivable documents.
• Order front office supplies and keep inventory of stock.
• Arrange travel and accommodations for international guests.
• Any other work related tasks as assigned by the CEO.
• Assist CFO personally to arrange his duties in coordination with all other departments.
• Respond to queries in person, via telephone or email
• Preparing daily revenue sheets for our 14 branches
• Handel all the correspondences between the Finance dept. and the internal and external parties.
• Help CFO to arrange for Board of Directors meeting's documents and invitations.
• Preparing for the Annual General Assembly Meeting.
• Compose letters, memos and emails
• Screen documents, book meeting rooms, set up conference calls and take messages.
• Send Calendar requests and book appointments for the CFO.
• Perform administrative tasks, including filing and photocopying.
• Safeguarding information into database backups.
• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answering screening and forwarding incoming phone calls
• Receiving and submitting all receivable documents.
• Order front office supplies and keep inventory of stock.
• Arrange travel and accommodations for international guests.
• Any other work related tasks as assigned by the CFO.
• Taking notes on meetings conducted and sending out minutes of meetings to attendees.
• Working in Warba Insurance Co. -AGM Marketing Dept. - Administrative Asst.
Responsibilities:
• Company employee communication.
• Compensation and benefits administration.
• Employee services and counseling.