Finance and Admin Associate
United Nations High Commissioner for Refugees
Total years of experience :21 years, 2 Months
• Process Travel Claims and prepare PO or Non PO Voucher in MSRP for Travel Claims of staff and Supplier Billings and maintain files for APV Package.
• Prepares PO in MSRP for approve PO requisition and maintain file for PO Package.
• Certifies Mission Request and Travel Authorization of staff going on mission and maintain files and Prepares AP Voucher for their Cash Advance.
• Request supplier details and create Vendor in MSRP for new suppliers.
• Prepares and maintain file of Acknowledgement Receipt for Daily Cash out from Operational Cash Advance and update Liquidation Report.
• Prepares Daily Cash Count Report and Operation Cash Advance Report.
• Prepares Daily Staff Tracking Report for submission to Head Office
• Prepares weekly Situational Report update for Admin.
• Manage Airline Booking Requirement of all staff and other guest/visitors from accepting request from staff to sending request to Travel Agent.
• Manages and maintains attendance sheet for all staff.
• Prepares calculation and process Overtime.
• Manages office issues and concerns.
• Manages or Assist the Head Of Office during All Staff Meeting.
• Manages staff house issues and concerns.
• Manages (received, send, maintain files) of office correspondence.
• Receives visitors, suppliers, job applicants, agencies and other office representatives, and people asking help in the office and entertains their concerns.
• Supervise Fleet Coordinator and Purchaser/Admin Assistant.
• Participates in the recruitment process as one of the panel of interviewer, prepares the long and short list, calls the applicants, can conduct reference check, and prepares the Interview Report.
• Analyze Contractual basis of new request for quotation by customer and decide whether to book as change order or claims and maintain database for such.
• Calculate BoQ and offer for Change Order or Claims and gather evidences and support systems for effective enforcement or execution of Change or Claims.
• Submit Change Request or Claims documents to customer, explains or justify to customer if necessary, and do follow up with customer.
• Maintain record or report of Change Request and Claims required for monitoring, management and customer.
• Create Change Request IDs in IPM Tool and submit to Cost and Progress Manager the change request package and documentation together with IPM IDs for Puchase Order Requisition processing.
• Analyze customer Service BoQs/Contracts and prepare calculation needed for invoicing.
• Prepare documentation such as calculation sheet, Netviewer Summary, NOC Report, PACs, and FACs needed for support of Invoice to customer.
• Established per site and per subcontractors monitoring of cost and progress making sure that all subcontractors are paid only for the amount and quality of work done as per contract.
• Analyze each subcontractors claims for work whether it is within contract or outside contract and make sure that those outside contract are duly approved as own cost or change order of customer before processing them for payment.
• Analyze and/or recalculate construction bill of quantities based on customer approved planned drawings to make sure that each site awarded to subcontractors will be paid based on customer approved designs.
• Forward verified subcontractor’s BoQs to finance for PO issuance and maintain a per subcontractor and per site records for monitoring purpose.
• Maintain database of contracts of all roll out subcontractors to help manage them.
• Prepare, update, and revise Audit Charter
• Prepare Audit Program, Internal Control Questionnaire, and Audit Working Papers
• Conduct audit field work in accordance with standards for the professional practice of internal auditing as promulgated by Institute of Internal Auditors
• Discuss audit findings with General Management and prepare recommendations and Audit Report.
• Coordinate and collaborate with concerned company management officers efforts on Controls Assessment, Risk Management, and Corporate Governance
• Posting of deposit, withdrawal, and other accounting transactions of the bank
• Summarize posted transactions and prepare daily, monthly, quarterly, and yearly trial balance
• Prepare bank’s weekly and monthly performance report
• Prepare Central Bank and Philippine Clearing House Corporation clearing checks
• Supervise operation of deposit and accounting unit
• Prepare lesson plan for assigned accounting and tax subjects.
• Conduct classroom instructions and discussions according to prepared lesson plans.
• Prepare test paper to evaluate student learning achievement.
• Perform other task as required by the school.
Cum Laude