DOCUMENT CONTROLLER
ALKHORAYEF GROUP
Total years of experience :11 years, 4 Months
• Coordinating more than eighty Vendor Companies and Managing their documents up to the Final Documentation Stage.
• Coordinating with Engineering contractor Saipem India &Italy for all engineering documents (IFC) and all vendor companies’ documents as per AGC & Saipem document procedure.
• Coordinating with Kuwait Oil Company and submitting all Engineering and Vendor Documents to KOC as per KOC Standard.
• Coordinating with all Vendors and Subcontractors through email on Daily wise.
• Coordinating with our engineering contractor(Saipem)on daily wise and sending documents with transmittals through FTP on daily wise
• All documentation Process is Controlling as per KOC Documentation Procedure and Standard.
• Managing all Vendor, Subcontractor Companies in PO/RFQ Wise.
• Distributing the documents to the Corresponding department Managers, Engineers in Discipline Wise.
• Segregating all Drawings and Documents in PO/RFQ Wise and Arranging in Discipline Wise in corresponding Racks.
• Issuing all Drawings, Documents Control Copies to Subcontractors through Transmittals.
• Distributing all Site Documents through FTP and Downloading Site Modifications from FTP and Submitting to KOC for Approval.
• Coordinating with QA/QC Department and Distributing, Submitting QA/QC documents to our Client.
• Providing documents and drawing numbers as per client document specification or document specification.
• Issuing all IFC drawings to the site after putting IFC stamp if it is not approved putting Issued for Information stamp only.
• Putting Superseded stamp in all old revision drawings and filing in separate files.
• Receiving all Isometric drawings from client side and issuing to the proper departments.
• Preparing all documents and drawings database in Access and making the reports as per
Client requirements and sending reports daily wise, weekly wise and monthly wise also.
• Submitting the Minutes of Meeting to our Clients as per Project Manager information..
• Preparing Daily Construction reports and sending to the client with coordination of engineering department.
• Controlling and scheduling the jobs for documentation department staff.
• Allocating our server access for each document controllers as per their responsibilities.
• Arranging all Contractual documents for contracting departments and coordinating with contractual engineer also.
• Segregating all documents and drawings as per discipline wise.
• Making PDF for all drawings and documents and saving in the project folders.
• Distributing all drawings and documents in department wise as per project manager distribution list.
• Updating our database as per drawings and documents revision wise and maintaining the
Database also.
• Making an excel database for all drawings including spool drawings and G.A drawings.
• Making printout of latest revision drawings and documents as per department heads requirements.
• Making approval from client side for every documents and drawings.
• Sending the all drawings & documents PDF format to our engineering department which issued from site.
• Submitting all Final Packages to our Clients after entering to our ITP software.
• Managing all disciplines of drawings in separate database and forwarding the concerned vendor companies as per department Head information.
• GASCO is our Client side we are arranging the client daily requirement drawings and documents as per our Quality management procedures.
• Segregating all drawings and documents in discipline wise and filing in proper manner.
• Making all drawings and documents PDF files before submitting to the client.
• Putting IFC stamp in all Issued for Construction drawings and documents and Issued for Information stamp in without approved drawings.
• Making a good Relationship with the Client side D.C.G and Coordinating with every department like E&I, Civil, Mechanical, Equipment & Engineering etc.
• Responsible for distribution and updating of controlled documentation to various parties and ensuring acceptance and receiving from all parties.
• Coordinating the internal document approval and return for Contractor.
• Arranging the entire Client side documents request from our Sub contractor/Vendor side.
• Coordinating with our Engineering head office EPSO through our VBC software. Importing and exporting the drawings like Isometric and Spool drawings.
• Arranging and coordinating our EPSO engineering with our Client through Video Conferencing Facilities for their drawing and documents reviewing.
• PMC want our Quality department reports on weekly wise so we are responsible for arranging the reports about our Quality department through the proper channel.
• Client (Gasco) required the manpower reports on monthly wise as per project schedule they need to increase and decrease the contractor side manpower. We are coordinating with planning department for this purpose.
• Distributing the all Latest revision drawings and documents as per each department distribution matrix.
• Arranging and Coordinating with QC department and sending the documents for Company Approval like QCP, ITP, Method statements and Procedures.
• Arrangement of Test pack for Hydro Testing with Co-ordination of Test Pack Center Team.
• Receiving and updating all QC certificates in VBC as per ITP/QCP forms also keeping all original QA/QC certificates for client side handover purpose.
• All documentation Process is Controlling as per Aramco Documentation Procedure and Standard.
• Managing all Vendor, Subcontractor Companies in PO/RFQ Wise.
• Distributing the documents to the Corresponding department Managers, Engineers in Discipline Wise.
• Segregating all Drawings and Documents in PO/RFQ Wise and Arranging in Discipline Wise in corresponding Racks.
• Issuing all Drawings, Documents Control Copies to Subcontractors through Transmittals.
• Distributing all Site Documents through FTP and Downloading Site Modifications from FTP and Submitting to Aramco for Approval.
• Coordinating with QA/QC Department and Distributing, Submitting QA/QC documents to our Client.
• Providing documents and drawing numbers as per client document specification or document specification.
• Issuing all IFC drawings to the site after putting IFC stamp if it is not approved putting Issued for Information stamp only.
• Putting Superseded stamp in all old revision drawings and filing in separate files.
• Receiving all Isometric drawings from client side and issuing to the proper departments.
• Preparing all documents and drawings database in Access and making the reports as per
Client requirements and sending reports daily wise, weekly wise and monthly wise also.
• Submitting the Minutes of Meeting to our Clients as per Project Manager information..
• Preparing Daily Construction reports and sending to the client with coordination of engineering department.
• Controlling and scheduling the jobs for documentation department staff.
• Allocating our server access for each document controllers as per their responsibilities.
• Arranging all Contractual documents for contracting departments and coordinating with contractual engineer also.
• Segregating all documents and drawings as per discipline wise.
• Making PDF for all drawings and documents and saving in the project folders.
• Distributing all drawings and documents in department wise as per project manager distribution list.
• Updating our database as per drawings and documents revision wise and maintaining the
Database also.
• Making an excel database for all drawings including spool drawings and G.A drawings.
• Making printout of latest revision drawings and documents as per department heads requirements.
• Making approval from client side for every documents and drawings.
• Sending the all drawings & documents PDF format to our engineering department which issued from site.
• Submitting all Final Packages to our Clients after entering to our ITP software.
• Managing all disciplines of drawings in separate database and forwarding the concerned vendor companies as per department Head information.