Sales Administrative Assistant
Sprecher Berrier Group of Companies
Total years of experience :7 years, 0 Months
Job Description:
• Processing & Verification of Invoices: Receive, review & process all invoices thru SAP system corresponding to the orders made on behalf of the Finance team ensuring the consistency, accuracy, and timely documentation in compliance with the company sales policy.
• Purchase & Sales Orders Administration: Preparing, issuing & tracking all related documentation for the orders & ensure to submit all back up files detailing justification along with the form of approval.
• Database Updates and Management: Ensuring all information relevant to commercial management database is continually updated and uploaded and that all records/ documents are managed and filed.
• Business Review Analysis and Presentations: Produce various forms of documentation such as reports, presentations, memos & e-mails as required by the Manager or team members to ensure that well written, consistent, accurate & timely documentation originates from the manager/ head of section’s office.
• MIS Coordinator: Providing & consolidating monthly sales & stock reports and forecasts expert in excel specifically Pivot, VLookUp formula, others
• Ad- hoc Administrative Tasks: Support the management team with any related administrative or coordination tasks if business requires.
Job Description:
• Request and Maintain Reports for Sales and Stock from all Clients on a monthly basis.
• For Local (UAE) market maintain the shop wise Sales and Stock Report.
• Provides Purchasing planning and control information by collecting, analyzing & summarizing data & trends.
• Prepare relevant shipping documents, Sales Orders, Commercial Invoices, Proforma Invoices, Packing List and delivery orders.
• Follow up and track the customer shipment until the time it is delivered. If any delay in receiving the shipments accordingly inform the client and the respective Sales Manager.
• Maintaining reports by having accurate data at all times and collate this data to prepare reports which could be required for review by the management from time to time.
• After Sales Service and all processes and documentations therein.
• Provide Receptionist tasks (Answer/transfer calls, greet guests, receive/distribute couriers, general enquiries, maintain office files and employee contacts, maintain and order office stationary and pantry supplies, maintain petty cash)
• Represent the company at any exhibitions/events and accordingly prepare a detailed report for the same once the exhibition/event is done with.
Job Description:
• To undertake office telephone reception, including taking messages for other staff
• To operate manual and computerized office systems, for example filing papers and maintaining databases.
• To undertake general office duties, for example: o dealing with post, faxes and internal and external e-mail enquiries;
• photocopying and collating papers and mailings; o arranging for documents to be printed/bulk printing arrangements;
• Approve loans within specified limits, and refer loan applications outside those limits to management for approval.
• Meet with applicants to obtain information for loan applications and to answer questions about the process.
• Analyze applicants' financial status, credit, and property evaluations to determine feasibility of granting loans.
• Explain to customers the different types of loans and credit options that are available, as well as the terms of those services.
• Obtain and compile copies of loan applicants' credit histories, corporate financial statements, and other financial information.
• Review and update credit and loan files.
• Negotiate payment arrangements with customers who have delinquent loans.
• Handle customer complaints and take appropriate action to resolve them.
• Work with clients to identify their financial goals and to find ways of reaching those goals.
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