ADMINISTRATIVE ASSISTANT
Korea Hydro & Nuclear Power Co., Ltd
Total years of experience :13 years, 10 Months
▪ Responsible for a wide variety of secretarial and administrative duties for the Plant Manager, Commissioning Director and Commissioning Control Team.
▪ Receive, compile and distribute commissioning documents including site test and progress reports, drawings and correspondences.
▪ Update and maintain internal staff contact lists.
▪ Monitor and maintain office supplies inventory by checking the available stocks, requesting quotations, sending LPO's and placing order.
▪ Ensure for the proper and timely distribution of the incoming/outgoing mail letters and relevant documents to the staffs.
▪ Operates standard office equipment but not limited to photocopy machines, plotters, printers and scanners.
▪ Compile, copy, sort and file records of office activities, business transactions
and others.
▪ Performs a variety of Internet research functions.
■ Answer customer enquiries for courses on time
▪ Discuss and report to the Training Manager and/or General Manager enquiries received for courses which are not scheduled, or questions that require technical advice
▪ Prepare and promptly submit training plans as per customers’ training requirements
▪ Address queries and requests received from customers via email and phone call
▪ Monitor the work of course coordinators and perform departmental rounds
▪ Maintain an organized filing system for all enquiries, work orders and related documents
▪ Monitor all urgent and pending tasks & work orders, and liaise with concerned departments to facilitate required actions
▪ Communicate important or urgent issues directly to the General Manager & Training
■ Think of ways of presenting good company image and help organize on information campaign.
■ Distribution to branches and authorized person the data’s, plans, memos, launching strategies and other related facts in order that the section can move competitively.
■ Conduct searches to find needed information, using such sources as the internet.
■ Prepares promotional budget. Supply back up materials with information review.
■ Quality assurance. Ensures the correctness of the special ordered cakes before releasing.
■ Give timely report on condition whether branches have good ongoing sales.
■ Responsible in making and distribution of receipts of chocolate orders for branches.
■ Establish work procedures and keep track of the daily work of other staff.
■ Liable in communicating with branches for their special orders.
■ Order and dispense supplies.
■ Maintain a daily and monthly report of chocolate orders from branches
■ Responsible in monitoring the registration of customers motorcycle
▪ Locate and attach appropriate files to incoming documents for processing of registration.
▪ Submit weekly report of registration thru email to branches.
▪ Open and read incoming mails and prepare answers to letters.
▪ Communicate and liaise verbally between customers/enquirers and staff from branch and respond clearly and effectively to spoken requests and complaints over the phone
or in person.
▪ Operate office equipment such as fax machines, copiers and phone system.
▪ File data and perform other routine clerical tasks as assigned
■ Regular updating of data/information on software program for Recruitment and Compensation.
▪ Encoding newly hired personnel’s data into the program.
▪ Responsible in issuing Contracts, Personnel Action Notice and memos re violations of Code of Conduct.
▪ Updating and preparing the latest plantilla for use of the different outlets and HRD.
▪ Assign in providing id’s and nameplates for new employees.
▪ Assisting recruitment in sorting and segregating of applicants resume.
▪ Monitoring and filing all documents such as: requirements, contracts, personnel
action notices, and memos to all the employee’s 201 Files
▪ Assist Recruitment in calling and scheduling applicants for their exams and
interviews.
▪ Responsible for checking the work of on-the job trainees coming from different