Executive Coordinator
BEXAIR
Total years of experience :21 years, 11 Months
Executive Coordinator for the Chairman for various tasks:
1. Personal Assistant to the Chairman
- Organize and update diaries ensuring that the Chairman is updated of his upcoming schedules
- Set-up appointments to relevant clients
- Arrange travel including relevant document such as visa
- Meeting and greeting visitors at all levels of seniority
- Provide assistance during meetings and presentations; and sometimes representing the company in his absence
- Screen phone calls, emails, enquiries and requests, and handling them when appropriate;
- Produce and file confidential documents, briefing papers, reports and presentations
- Prepare documents for his family such as insurance, travel document, visa, and such
2. Human Resources Department
- Build, maintain, and develop the relationship with management and employees
- Initial point of contact for the management
- Implement company policies and ensure that all employees abide
- Compute and approve overtime pay of the employees
- Maintain and update employee records
3. Insurance Department
- Source-out and renew insurance for the company such as vehicles, medical, aviation, and property
- Review insurance coverage and benefits ensuring that it is up to the standard of the company
- Responsible in managing and sending claims for the company
- Resolve issues and act as a bridge between insurer/reinsurer and the company
4. Operations Department
- Support in assisting the flight dispatchers in handling VVIP clients during flights especially if there are major events such as Formula 1, Bahrain Air Show, and the likes
5. Sales & Marketing Department
- Represent the company’s executive team in some various projects and meetings
- Compute rates for flight enquiries
- Coordinate with different hotels for possible tie-ups with the company
6. Head of Flight Safety and Quality Assurance Department
- Directly liaise and support the Quality Assurance Manager in delivering assigned tasks
7. Maintenance Department
- Appointed as Maintenance Administrator and Parts & Inventory controller
- Responsible in purchase of aircraft parts, logistics and tracking
Company Administrator
- Prepares consolidated annual, quarterly and monthly financial reports (actual and budget), Board and Directors Meetings for offices in Bahrain and Kingdom of Saudi Arabia to report to main office in United Kingdom
- Responsible in the coordination of UK, Bahrain and K.S.A. offices
- Provides and maintains data base for Personnel and monitoring CPR, VISA and Vital permits for personnel and company
- Responsible in assessing employees for promotion and evaluation
- Monitors and maintains that documentation and correspondence is followed as per standard
- Directly coordinates with the Managing Director and General Manager in carrying out their respective functions
- Establishes and monitors internal control frameworks / systems including the ISO 9001:2000
- Coordinates with all party’s concerned in completing major tenders for the company
- Performs internal control review
- Maintains a constant and harmonious relationship with all the company’s clients and prospected clients
Group Administrator
- Responsible for safe guarding the company and its branches and for the protection and maintenance of all company non machinery assets
- Ensure full hospitality to office guest and extend full courtesy company clients
- Reviews and updates contacts data banks and monitors that right filing for group correspondence is followed
- Formulates and implements regulations for the whole company
- Directly reports and under the supervision of the Chief Executive Director
Manages store staff, product and equipment to execute Quality Customer Service and value to employees and customers, deliver optimum business results for and area of accountability.
Accountabilities
1. People
Demonstrates and reinforces the leadership behaviors of employee’s necessary to gain trust and commitment.
Executes plan, based on employee commitment, increase employee loyalty satisfaction and pride working with the company.
Tasks to enforce, educates employees on all appropriate personnel policies, labor laws, security and safety procedure.
Uses basic human relations, communications and follow-up skills in treating employee as customer.
Develops, shares knowledge and experience and trains employee.
Contributes to performance appraisals based on defined goals and objectives for the employees, in timely manner.
2. Customer Service and Sales Building
Frequently talks to customers to measure and improve their satisfaction with the service the employee and the product of the company is selling.
Maintains quality of the product and speed of service and customer satisfaction.
Ensures that standards are followed by employee for the customer.
Provides total customers service experience and demonstrates leadership with in the company for customers.
Supports market wide promotions to maximize sales potentials.
3. Stocks Monitoring
Tasked to monitor inventory level of the store in order to maintain stock level to avoid stock shortage and over stocked store.
Responsible in requesting additional stocks or transfer of slow moving stocks to faster disposal of stocks.
Supervises product delivery and Display of goods.
4. Profit
Controls assigned P &L (Product and Loss)
5. Administration
Completes assigned daily, weekly, monthly and year-end reports as needed by superiors and top management.
- Provides fast and efficient people management and total Customer Service and insures product and company profitability with minimum expense
- Personally aides the CEO of the company on his trips and provides all necessary data for meetings and conferences.
- Secures all important data and paper information are within reach by the CEO
- Prepares memo for the company
- Supervises all warehouse and trucking activities
- Records and files documents
- Generally the secretary and personal aide for the CEO
- Personally aides the CEO of the company on his trips and provides all necessary data for meetings and conferences.
- Secures all important data and paper information are within reach by the CEO
- Prepares memo for the company
- Supervises all warehouse and trucking activities
- Records and files documents
- Generally the secretary and personal aide for the CEO
Saint Louis University Bonifacio St., Baguio City Philippines Bachelor of Arts (major in) Political Science (Four-year Curriculum) June 1998 to March 2002 • Graduated with Certification on “Working Student” – this certification is awarded to students who work in the university as a working student or student assistant and attends school at the same time. • Graduated with the Recognition from the Office of the Vice-President for Finance as Student Team Player for practicing Basic Accounts as a Student Assistant. • Graduated with the Recognition from the Office of the Dean of Student Affairs for taking part in the formation and maintenance of Students Profile Bank.