Senior Lecturer
St Mary's University - Juba
Total years of experience :22 years, 3 Months
- Preparing and delivering lectures, tutorials and practical classes
- Assessing student assignments and grading student performance
- Keeping an eye on student progress and supervising research students
-Discussing with students their progress and/or aspirations
-Organizing and conducting field trips and excursions
-Researching a specialized fields of study and publishing the findings in books or professional and academic journals
-Attending meetings and conferences to do with research, budget and policy matters and departmental administration
-Planning courses in consultation with other staff, arranging course timetables and coordinating and supervising teaching assistants to conduct classes
-Serving on departmental or faculty committees dealing with general departmental and administrative concerns
-Preparing departmental budgets and associated reports
-Providing professional consultative services to the Education Ministry and other related industries.
- Preparing and delivering lectures, tutorials and practical classes
- Assessing student assignments and grading student performance
- Keeping an eye on student progress and supervising research students
-Discussing with students their progress and/or aspirations
-Organizing and conducting field trips and excursions
-Researching a specialized fields of study and publishing the findings in books or professional and academic journals
-Attending meetings and conferences to do with research, budget and policy matters and departmental administration
-Planning courses in consultation with other staff, arranging course timetables and coordinating and supervising teaching assistants to conduct classes
-Serving on departmental or faculty committees dealing with general departmental and administrative concerns
-Preparing departmental budgets and associated reports
-Providing professional consultative services to the Education Ministry and other related industries.
-Co-ordinating with the Permanent Secretary& all the Commissioners at the Ministry all programs of the school.
-Representing the school management in the Parents Teachers Association-PTA.
-Working in close collaboration with the Education Standards’ Agency Director & Commissioners on the compliance with Education standards.
-Reporting on the school to the Uganda National Exams Board, Executive Director, SecretaryGeneral & UNEB Commissioners on the standard of performance of the school at National level.
-Ensuring proper overall management of all the programs involving the Senior Secondary School by ensuring compliance with Ministry directives.
-Collecting all the school fees and receiving all other school monies such as gifts, donations and endowments in accordance with the provisions, regulations and policies issued by the Ministry of Education.
-Ensuring prompt payment of staff salaries and wages to the rightful owners as soon as these salaries and wages are received and due.
-Ensuring proper accountability for all the money collected and received on behalf of the school.
-Ensuring proper keeping of all school financial records in my custody in a safe condition and ensuring that such records
-Designing the various modules required for the successful conduct of the Project Planning and Management Diploma and Certificate programs.
-Developing all the training manuals for conducting both the Diploma and the Certificate programs.
-Facilitating the actual Diploma and Certificate courses of the Project Planning and Management training program.
-Providing Consultancy services to both Uganda Management Institute-UMI and its Associate Institutions and Clients (NGOs and Govt officials) throughout Uganda
1. Logistics
-Facilitating the receipt, storage and distribution of SSIRI equipment and supplies, i.e. radios, teacher guides, CD-Players, Sat Phones, motorbikes, etc., to SSIRI staff in various locations throughout Southern Sudan and the Three Areas.
-Developing and maintaining an updated list of UN/WFP flights. Coordinate with SSIRI Nairobi office, the UN/WFP Flight Offices in various locations, and other partners that may provide transportation the travel of SSIRI staff and transport of equipment between Kenya and Sudan and within Sudan.
-Arranging for charter flights or flights of other NGOs for the movement of goods and personnel.
-Developing and maintaining professional contacts with Logisticians/Operations staff from various governmental and non-governmental agencies.
-Coordinating with SSIRI staff in Nairobi and Sudan the planning and implementation of training workshops for SSIRI staff.
-Serving as the key collection point for SSIRI staff reports and M&E Forms and ensure their delivery to Nairobi Home Office or appropriate staff member in the field.
2. Administration.
-Arranging for accommodation and office space in Southern Sudan and the Three Areas as required for SSIRI staff and project activities
-Identifying possible buildings in Juba and elsewhere for accommodations/office; negotiate terms, conduct a tendering process if renovation is needed, and oversee renovation and/or repairs.
-Ensuring that the facilities are properly furnished, equipped, and supplied.
-Hiring and supervising all local staff relating to the facilities e.g. house-keeper, cook, guard, etc.
-Arranging for lodging of visiting staff or consultants in Juba and in other locations in South Sudan.
-Hiring vehicles with appropriate contracts as may be necessary.
-Managing all the SSIRI project vehicles and motor-cycles within Southern Sudan
-Ensuring that the vehicles are utilized only for authorized purposes and operated within USAID and EDC guidelines plus logging of all travel and regular maintenance.
-Supervising all drivers in collaboration with field staff.
-Ensuring that all local procurement is carried out according to USAID and EDC policies including documentation for multiple bids as required.
-Helping to ensure that all activities of the Project are carried out in accordance with USAID and EDC Policies and Procedures.
3. Finance:
-Ensuring proper facilitation of the receipt and distribution of all the Project funds ie staff salaries and funds meant for Project activities to the field staff in the various locations in South Sudan.
-Coordinating with the staff in the Head office and the the various field offices, the planning and implimentation of all the training workshops, seminars and refresher courses.This involves effecting all the travel and hotel bookings of venues and ensuring payments as expected.
-Ensuring that timesheets supporting salary payments are properly completed and submitted before payments are made.
-Arranging for the prompt and timely dispatch of monthly reports and vouchers to Nairobi Office and to the Washington Home office after every end month.
-Forecasting projected expenses, by project, and liaising with the Finance & Administration Manager to ensure that there are adequate funds for Project operations at all times.
-Liaising with EDC/SSIRI Project implementing partners (local NGOs, CBOs, youth/ women groups, etc to train them on good financial management practices, including budgeting, expense allocation, reporting and due
diligence.
-Maintaining a clear and well filed system of currency exchanges, ensuring EDC/SSIRI Project funds are exchanged in reputable, legally approved money changing establishments.
-Ensuring that all advances issued to staff/third parties are in line with USAID and EDC financial policies, and are acquitted promptly.
-Facilitating external and internal audits and financial reviews.
-Maintaining a clear filing, archiving.
-Linking all the County Education Centres-CECs/Officers throughout South Sudan and the Teacher Training Dept at the GoSS Education Ministry in Juba.
-Mobilizing all the State Ministry and the Country Education Officers, as well as Payam Education Officers to identify candidates for the Fast Track Teacher training Program in their States, Counties and Payams.
-Coordinating all training activities the Fast Track Teacher Education and Training throughout the ten states of South Sudan and the Three Areas.
-Providing the required link between officials from Multi Donor Trust Fund-MDTF of World Bank and all the States, Counties and Payams Education Officers in South Sudan during the Teacher Training Program.
-Working in close collaboration with the World Bank's Multi Donor Trust Fund Finance Specialist, to ensure proper management(receipt, storage, disbursement and utilisation) of all the funds released for the Fast track teacher training program
in South Sudan.
-Ensuring maintenance a clear and well filed system of currency exchanges, ensuring MDTF Project funds are exchanged in reputable, legally approved money changing establishments.
-Ensuring that all advances issued to staff/third parties are in line with World Bank/MDTF financial policies, and are acquitted promptly.
-Facilitating external and internal audits and financial reviews.
-Ensuring proper arrangement for the prompt and timely dispatch of monthly reports and vouchers to World Bank/Multi Donor Trust Fund Juba headquarters after every end month.
-Liasing with the USAID Education Team leader for South Sudan & the USAID Director for South Sudan, in the implementation of Diaspora Skills Transfer Program-DSTP in all the ten States.
-Linking the concerned GoSS, State, County & Payam Education Officers to the USAID, AED Education & Management Team responsible for the DSTP implementation in South Sudan.
-Developing improved Human Resources Devt.plans, documents and strategies for the GoSS Ministry & the States’ Annual capacity building program.
-Developing improved education management plans, documents, strategies and manuals for GoSS Ministry & all the States of South Sudan and Abyei Area.
-Conducting the actual Training of the GoSS Ministry & the State Education Management Training workshops throughout South Sudan and Abyei Area.
-Recommending for Further long or short term training/courses all the GoSS, State, County and Payam Education Officers that need more skills basing on their qualifications & performances.
-Co-ordinating with the Permanent Secretary& all the Commissioners at the Ministry all programs of the school.
-Representing the school management in the Parents Teachers Association-PTA.
-Working in close collaboration with the Education Standards’ Agency Director & Commissioners on the compliance with Education standards.
-Reporting on the school to the Uganda National Exams Board, Executive Director, SecretaryGeneral & UNEB Commissioners on the standard of performance of the school at National level.
-Ensuring proper overall management of all the programs involving the Senior Secondary School by ensuring compliance with Ministry directives.
-Collecting all the school fees and receiving all other school monies such as gifts, donations and endowments in accordance with the provisions, regulations and policies issued by the Ministry of Education.
-Ensuring prompt payment of staff salaries and wages to the rightful owners as soon as these salaries and wages are received and due.
-Ensuring proper accountability for all the money collected and received on behalf of the school.
-Ensuring proper keeping of all school financial records in my custody in a safe condition and ensuring that such records.
1.Partnerships, Contacts and Networks:
-Maintaining record, contact lists databases and contact networks on behalf of the Program.
-Maintaining informal communication channels and networks with Government Counter parts, Donors INGOs, NGOs and contacts close to the key partners to facilitate communication and access.
-Providing required information on who is who, where they are, and how to reach all key stake holders and partners both internally and externally.
-Locating and obtaining relevant data and Information as required by the Program.
2.Programme and Operations Coordination:
-Assisting the Program Manager in the overall management and coordination of the entire local Governance and Public expenditure program and its operations and activities in each state.
-Maintaining information and communication channels between the Program Manager, Advisors and all the Program elements.
-Maintaining an overview of the extent and status of all the program, operations and activities.
-Facilitating the communications and information flow to ensure coordination across and between all program elements including transmission of policy, management and financial decisions as needed.
3.Communications and Program Information:
-Undertaking the translation of the key documents and correspondences from English to Arabic and vice versa where necessary provide simultaneous translation in multi stakeholder meetings, conferences and workshops.
- Maintaining information on planned ongoing and completed programs and activities.
-Preparing correspondence, directives comments on behalf of the Program Manager and Program Advisors and following-up when required.
--Providing information as required, as requested and as appropriate to internal and external parties.
-Analysing data, compilingsyntheses, reports, charts, tables, graphs & presentations.
4.Administrative Support to Program Manager and Program Advisors :
-Undertaking the translation of key documents and correspondences from English to Arabic and vice versa.
-Providing relevant Logistical and Organizational Support.
-Managing the financial affairs of the Program Manager including budget planning, tracking and reporting.
-Planning and Managing all the aspects of travel and missions using the applicable travel tools in accordance to UNDP standards and Procedures.
-Tracking the movements, whereabouts and means of contacting the Program Managers and Advisors at all times.
-Maintaining all the records, files, documents for the Program as required.
-Organizing meetings, including planning, logistics, high quality briefing notes, note taking, distributing minutes etc as needed for Program Manager and Advisors.
-Assisting in all the identification, appraisal, recruitment, management and evaluation of the consultants for the Program.
-Preparing for the H/M all academic reports from the school to be submitted to Uganda National Exams Board, Executive Director, SecretaryGeneral & UNEB Commissioners.
- Deputising the H/M in co-ordinating with the Permanent Secretary& all the Commissioners at the Ministry all programs of the school.
- Representing the school’s academic staff in the Parents Teachers Association-PTA.
-Assisting the school H/M in ensuring proper overall supervision of all the Academic activities within & outside the School by ensuring compliance with Ministry directives
Master Degree in Education Management & Administration.
Certificate in Project Planning and Management.
Certificate in Logistics and Procurement Management.
Post Graduate Diploma in Education - (PGDE).
Certificate in Human Resources Management.
Bachelor of Science Degree in Forestry - BSc.(For)Hons
