Executive Secretary
German Engineering Consulting
Total years of experience :18 years, 0 Months
Responsible for supporting high-level executives and management of entire departments
Provides administrative support and performs numerous duties, including scheduling,
writing correspondences, email, handling visitors, routing callers and attend to inquiries.
Finalizing the full drawings for submission to Dubai Municipality, CED, DCD, Dubai
Properties, RTA, DEWA and other related authorities for obtaining NOC’s and Building
Permit prior to construction.
Attending clarifications/meetings to our submission to all above mentioned authorities
whenever there is comments we have to comply as per standard engineering rules.
Submitting periodical inspection report in Dubai Municipality Portal Web (Building
Control System)
Preparing Consultancy Contract between Client & Consultant, Construction Agreement
between Client, Consultant and Contractor.
Review and discuss the project’s financial status for General Manager’s approval before
issuing to the client, Preparing Minutes of Meeting.
Renew Company’s Trade License, Office Tenancy Contract and employees residence visa,
SOE Cards, Company car Mulkiya & insurance, health insurances etc..
Provide administrative and clerical support to department or individuals.
Coordinating with Bank and AlFardan Exchange to process monthly salary of all staff.
Scheduling meetings and conference room arrangement. Alert manager about
cancellations or new meetings.
Submitting online NOC’s for the connection of Electrical, Water, Drainage, Etisalat, Gate
Level Survey to Dubai Municipality
Set up, copy, scan and store documents, Create templates and Manage requests for
documentation
Set up, copy, scan and store documents, Create templates and Manage requests for
documentation
File documents in physical and digital records and ensure appropriate storage
Review and maintain the accuracy of the records, editing where necessary to ensure they
are up to date
To liaise with and distribute project related information with all levels of the project team
and potentially external parties
Manage the processes around documentation within the organization.
Assigned to all Mexican Boxers for proper coordination before and after the boxing
event, coordinating press conference preparation and daily report.
courses: Awarded by PESFA Scholarship Program (Private Education Fund Assistance) for satisfactorily completing the course (HRM) NCIII