Document Controller cum Secretary
Engineering Contracting COmpany
Total years of experience :7 years, 4 Months
• Coordinate activities, resources, equipment and information
• Liaise with clients to identify and define project requirements, scope and objectives
• Make certain that clients’ needs are met as the project evolves
• Attending internal and external meeting and taking minutes of meeting accordingly
• Monitor and track project’s progress and handle any issues that arise
• Act as the point of contact and communicate project status adequately to all participants
• Use project management tools to monitor working hours, budget, plans and money spend
• Issue all appropriate legal paperwork for application and approval (DM, DCD, TECOM JAFZA etc.)
• Knowledge in Conject & Aconex
• Get research potential vendors
• Compare and evaluate offers from suppliers
• Negotiate contract terms of agreement and pricing
• Track orders and ensure timely delivery
• Review quality of purchased products
• Enter order details (e.g. vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information and invoices
• Prepare reports on purchases, including cost analyses their quotation and raising Contract/LPO approved by the management as per standard price and quality procedure.
• Report and escalate to management as needed
• Create and maintain comprehensive project documentation, plans and reports
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Typing of site documents, and follow up of all the site needs
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents and drawings and their distribution clearly
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
Coordinate activities, resources, equipment and information
•Liaise with clients to identify and define project requirements, scope and objectives
•Make certain that clients’ needs are met as the project evolves
•Attending internal and external meeting and taking minutes of meeting accordingly
•Monitor and track project’s progress and handle any issues that arise
•Act as the point of contact and communicate project status adequately to all participants
•Use project management tools to monitor working hours, budget, plans and money spend
•Issue all appropriate legal paperwork for application and approval (DM, DCD, TECOM JAFZA etc.)
•Gather quotation and raising Contract/LPO approved by the management as per standard price and quality procedure.
•Report and escalate to management as needed
•Create and maintain comprehensive project documentation, plans and reports
•Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
•Input document data into the standard registers ensuring that the information is accurate and up to date.
•Typing of site documents, and follow up of all the site needs
•Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
•Maintain updated records of all approved documents and drawings and their distribution clearly
•Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
•Maintain the files and control logs as required by the project.