Marketing Manager
Alot General Trading LLC
Total years of experience :10 years, 10 Months
• Receive and process Staff Requisition forms from departments, getting necessary approvals from department heads and higher management.
• Preparing recruitment process plans based on Staff requisitions
• Posting job ads on careers page and process incoming resumes.
• Source and screen resumes from LinkedIn, job portals and through social media groups.
• Scheduling and conducting interviews to timely fill open vacancies.
• Handling candidate mobilization by liaising with overseas recruitment firms and PROs
• Conduct employee onboarding and induction.
• Creating and maintaining employee files in ERP (Ramco software) and in in-house database.
• Creating and revising HR forms and formats
• Updating HR databases (e.g. new hires, separations, vacation and sick leaves).
• Coordinating with operations department for employee movements and deployment to sites.
• Handling employee’s bank account and salary card opening.
• Air ticket booking for annual leaves, employee mobilization and demobilization.
• Prepare reports and presentations for internal communications.
• Prepare HR documents and letters such as offer letters, promotion/increment letters, salary certificates, experience letters, probation confirmation letters, NOCs and other general memos
• Liaise with PRO for visa and labor contract renewals.
• Scheduling and sending employees for visa medicals and biometrics.
• Create regular HR reports and presentations.
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• Point of contact for employee’s HR related queries
• Conducting employee exit interviews and maintaining relevant data.
• Designing yearly Operating plan for HR department in liaison with the HR Manager.
• Forecast manpower needs for the organization in close consultation with Project planning team.
• Making innovative and cost effective schemes for recruitment and retention of employees.
• Organizing technical panels and coordinate complete local and overseas interview cycle.
• Sourcing CVs through job portals, social medias, employee referrals and CV pools.
• Scheduling and conducting interviews (direct, telephonic and skype).
• Assess the attitude and cultural fit of the candidate with the organization.
• Undertaking reference checks, employment and background verification.
• Conduct successful salary negotiations and providing Offer Letters.
• Handling local visa transfer of candidates from within Kuwait.
• Scheduling smooth mobilization and on-boarding program.
• Timely application of visas in order to mobilize overseas employees on time.
• Handling visa re-application and cancellation as per requirement.
• Generating E-Migrate contracts through Indian Ministry of External affairs web portal.
• Visa arrangement and follow-up for senior staffs and guests.
• Handling visit visa regularization by mobilizing candidates through Dubai/Bahrain.
• Coordinating with travel desk to arrange air tickets for mobilizing employees.
• Coordinating with PRO for routine works with labor and the Immigration department.
• Responsible for HR record keeping process.
• Maintaining and updating recruitment master data
• Maintain employee records based on the date of joining.
• Updating employee files (Increment letter, Bonus and Promotion).
• Maintain & update daily/weekly/monthly MIS reports.
• Coordinating and facilitating trainings.
• Schedule training plan for the year. Establish and conduct induction training.
• Handling employees HR related queries, grievances and escalations.
• Managing grievance (counseling & guiding employees on various multifaceted issues)
• Conducting timely exit interviews.
• Responsible for proper coordination with all departments.
ARABTEC CONSTRUCTION L.L.C.
Position: HR-Administrator
Duration : July 2012 to January 2015
• Develop with line managers HR planning strategies which consider immediate and long-term staff requirements,
• Receive, review and shortlist resumes for administrative staff hiring requirements,
• Conduct interviews and prepare assessment reports to forward to H.O., maintain records and follow-up,
• Maintain backup pool of resumes for future requirements,
• Handling employee induction and orientation process,
• Conduct annul Employee Performance Appraisal,
• Coordinate with Logistics department for hiring technical staffs for site (Foreman/Charge hands),
• Source resumes for staff hiring through employee referrals and incoming mails and faxes,
• Maintaining quality service by following organization standards,
• Dealing with grievances and implement disciplinary procedures,
• Conduct exit interviews,
• Interpreting and advising on labor law,
• Prepare reports for management reviews,
• Provide administrative support to ensure day to day operations are maintained in an effective, up to date and accurate manner,
• Maintain confidential records and files,
• Maintain record of decisions,
• Prepare documents and reports for routine office operations,
• Receive Site Incident reports from Safety Manager, prepare reports as required by Administration Manager,
• Coordinate with H.O. and Legal Department as required by Administration Manager for issues related to Site Incidents,
• Receive, review and update records of staff leave extension request and forward the same to H.O. after approval from Div. Administration Manager,
• Receive, review Absconder’s list from H.O, prepare release documents to ensure that the subject employee is removed from manpower records,
• Drafting specified correspondences (memos and e-mails) pertaining to employees requests for air ticket claims and reimbursements, accommodation allowances, transport allowances, contract renewal etc.,
• Coordinate with all departments and H.O. to ensure smooth flow of routine activities.
• Handled a team of 50 customer service representatives
• Dealing with international clients (US based) and maintaining good customer relationship.
• Provide best debt consolidation solutions to the customers.
• Troubleshoot problems and queries which affect the smooth running of office.
• Planning and scheduling meetings, appointments, organizing and maintaining paper work for the same.
• Recruit new employees to meet the company manpower requirements.
• Training and developing new employees.
• Tracking employee performance.
• Managing performance of the team and ensuring that the team achieves monthly targets.
• Preparation of salary statements and calculation of monthly incentives.
• Maintain employee attendance and records.
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