ريما حمودة

Administration Officer في Thamer International School

• المملكة العربية السعودية - جدة
• أشغل هذه الوظيفة منذ أكتوبر 2010

• Advise and carry out the development & planning strategies and programs.
• Actively lead the delivery of services provided to the Administration.
• Daily interaction with School Administrators, HR, Finance, IT and colleagues across school to obtain information, coordinate activities, identify issues and effectively/creatively resolve problems with minimal supervision.
• Prepare, track, monitor and manage Job descriptions and skill profiles for the permanent positions.
• Ensure the smooth flow of documents in and out of the Department. Maintains confidential historical records related to departmental HR matters.
• Manage the flow of information between the different areas as required.
• Regular planning, review and audit, Learning/Development workflow through Administration Office.
• Communicates effectively, formally and informally, with colleagues, coordinators, vendors and clients at all levels.
• Conduct administrative/business-related matters including the management of highly confidential Administrative data.
• Maintains a calendar of activities, meetings and various events for senior management, coordinate activities with other departments.
• Anticipates and response on an immediate basis to a wide variety of both department and institutes issues and ensures timely response to issues of an urgent and critical nature.
• Reviews reports, files and other documents for the purpose of ensuring accuracy, completeness and conformance to standard procedures.
• Represent executive office by meeting and greeting key and high profile clients and business visitors with outstanding professional manners.
• Performs general clerical duties for manager and team as required
• Participates in the duties relating to the administration of a department; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings.
• Acts as liaison between the management and staff, by transmitting memos, instructions and assignments and following up on their status.
• Works under minimal daily direction.
• Work and problem solving is often self-initiated.
• Recruiting internal and external applicants and dealing with the recruitment offices from A to Z.



Business Skills
• Analyses requirements and advises on scope and options for operational process improvement.
• Ability to define issues, propose good solutions and/or solve problems, make operational decisions and implement process changes effectively
• Experience in a supervisory role and possess appropriate technology skill level.
• Ability to establish priorities, well organized, efficient and accurate attention to details.
• Demonstrated ability to take initiative and exercise sound judgment
• Proven ability to handle multiple projects and deadlines concurrently within tight time frames.
• Pleasant, patient, welcoming, and diplomatic in dealing with others at all levels.
• Interacts with and may influence colleagues. Fosters strong working relationships
• Excellent interpersonal skills (Problem Solving). Able to work in team.
References:
1- Dr. May Nakib. 0553050250.
2- Mrs. Amira Khoja. 0566520006.