facility management assistant
Alargan Projects
Total years of experience :2 years, 1 Months
• Financials: gather invoices, verifies and prepares Internal Payment Requests, updating spreadsheets, Accounts all incoming & outgoing cash transaction in daily operation. & maintains Petty Cash Register.
• Preparing monthly internal reports for housing services, security, transportation and data representation of utility consumptions for two Residential Projects.
• Adjusting & monitoring schedules, adding users & exporting Attendance sheets for FM staffs and contractors.
• Creation of facility ID cards and administering all the entry passes.
• Responsible for checking and updating inventories, keys handover to new arrival, unit transfers and
departures (unit inspections/ dilapidation).
• Updating Occupancy Report & Resident’s Database.
• Resident Summary statistics preparation for RSAF, FM & Client.
• Formulation of all audit/ inspection forms and other forms and templates needed.
• Helpdesk: Respond to all to emails relevant to the role/ enquiry, raise tasks and follow them through
and replying to all business emails with the client, contractors & associates.
• Client / residents enquires: Communicate with Maintenance over tasks due, new works, undertake needed investigation of all registered complaints to ascertain the cause and identify remedial / long
term resolution including timely escalation of problem to appropriate levels.
• Creation of Marketing materials (flyers) for special events.
• Filing arranging of all office documentation, provide general support and assist in any other tasks as
expected by the FM Manager.
• Word Processing, typing documents, organizing projects and presentations.
• Creating and maintaining filing system, arranging meetings and appointments.
• Using variety of softwares such as Microsoft Office to produce correspondence
• Mainatin databases and spread sheets
• Responsible for providing an efficient and professional administrative services
• Ensuring office procedures and system operate efficiently
• Typing documents and distributing memos
• Supervise students activities
• Assisted teacher for making teaching plan
• Organized all of students activities
• Helped prepare classroom display
• Copied and distributed study materials
• Supervised student’s assignment
• Provided administrative support for offices
Upper Merit