Administration Coordinator
city centre electronic services
Total years of experience :6 years, 1 Months
Administration Assistant
• Answer general phone inquiries using a professional and courteous manner
• Direct phone inquiries to the appropriate staff members
• Reply to general information requests with the accurate information
• Greet clients/suppliers/visitors to the organization in a professional and friendly manner
Office administration
• Use computer word processing, spreadsheet, and database software such as SIMS (Stock Inventory Management system) to prepare invoices, quotations, delivery notes, reports, memos, and documents etc
• Sort incoming mail, faxes, and printing activities for distribution
• Prepare and send outgoing faxes, prints and mails
• Forward incoming general e-mails to the appropriate staff member
• Purchase, receive and store the office supplies ensuring that basic supplies are always available
• Code and file material according to the established procedures
• Update and ensure the accuracy of the organization's databases
• Back-up electronic files using proper procedures
• Provide secretarial and administrative support to management and other staff
• Coordinate the maintenance of office equipment
Assist Finance Dept
• Use computer software to prepare invoices
• Process accounts payable ensuring timeliness and accuracy of information
• Process accounts receivable ensuring timelines
• Administer petty cash according to established procedures
• Assist with financial reports as required
• Month end duties as required
Provide Board support
• Prepare meeting agendas and supporting material for distribution
• Ensure the timely distribution of material to the Board
• Welcome patients and visitors, in person or on the telephone
• Answering or referring inquiries and even responding to emergencies
• Scheduling appointments
• Maintaining records and accounts by recording and updating personal and financial information
• Comforts patients by anticipating their anxieties and maintaining the reception area
• Ensures availability of treatment information by filing and retrieving patient records and checking insurances
Training Coordinator
• Our mission of making calls to the West and Middle East countries and providing them with options for obtaining highly specialized technical training for Oil, Gas, Process, power and Petrochemical Industries
• To ensure that by approved training courses participants are awarded with an internationally recognized and Accredited Certificate which will enhance and develop their career and professional skills.
Ongoing
