Purchasing Assistant
ACCL International DMCC (Dubai Branch)
Total years of experience :8 years, 11 Months
Receive, review, and process requisitions.
Preparing Quotations, LPO, Invoices, and related documents.
Vendor Identification and Management.
Make professional decisions in a fast-paced environment.
Maintain records of purchases, pricing, and other important data.
Review and analyze all vendors/suppliers, supply, and price options.
Prepare Shipping documents and deal with the vendor.
Negotiate the best deal for pricing and supply contracts.
Compare available goods with industry trends to determine appropriate pricing.
Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.
Work with team members and the procurement manager to complete duties as needed.
Preparing job descriptions, advertising vacant positions, and managing the employment process.
Orientating new employees and training existing employees.
Ensuring that all employees are organized in their work environment.
Providing counseling on policies and procedures.
Ensuring meticulous implementation of payroll and benefits administration.
Communicating with staff about issues affecting their performance.
Ensuring accurate and proper record-keeping of employee information in electronic and digital format according to policy and legal requirements.
Review employment and working conditions to ensure legal compliance.
Renewing vehicle licenses, insurances, certificates between authorities and Primest Support, etc.
Manage diaries and organize meetings and appointments, often controlling access to the top management.
Arranging travel and booking hotel reservations from staff to top management.
Coordinate with the clients for the employees’ R&R.
Implementing and maintaining procedures/administrative systems.
Greeting incoming guests with manners.
Answering phone calls and emails in professional ways.
Control and inventory the office stocks.
Visit visa arrangements.
Ensure smooth internal and external communication
Accomplished millions of Dirhams irrigation and landscaping projects.
Major clients: Dubai Properties, EMAAR, and DM
Provide administrative support to the Project Manager, contractors, subcontractors, and other construction management staff.
Act as a point of contact for vendors and various construction services.
Prepare Material Submittals, Delivery Notes, transmittals according to project.
Supervise the Storekeeper for orders and arrange stocking and delivery of materials.
Keep logs and records of stock and executed orders.
Prepare and deliver appropriate presentations on project’s progress.
Answer incoming phone calls and respond to emails in professional ways.
Preparing material submittals to be submitted to the clients.
Prepare quotation summary and follow up the process to get the deal closure.
Ensure the cleanliness of the workplace.
Manage diaries and organize meetings and appointments, often controlling access to the top management.
Assist in the proper receiving, handling, storage and preparation of food and packaging materials.
Abide and follow all rules and regulations as set forth in the Employee Handbook.