Project Coordinator/Office Administrator
Eclick Multimedia Solutions
Total years of experience :22 years, 9 Months
Octbober 2009 - Present: Eclick Multimedia Solutions
Project / Office Administrator
Doha - Qatar
Job Description: • My main duty as Project Administrator is to ensure that the each project is properly organized and executed on time with quality standards as per the contract.
• Since there are multiple aspects in a project on which work is on-going, it is my duty as project
administrator to be a member of all teams and ensuring the work is properly organized comes under my area of responsibility.
• The core of my job lies in taking all the people involved in the project together and successfully
ensuring that every project's primary goal is achieved. It is about collective work rather than individual work.
Acts as a medium between our workers, contractors and senior project managers involved in a
project.
• As a Project Administrator, I also prepare the progress reports of every project, keep a tab on the documentation, generate and update the project files and reports, licensing registrations and
archiving documented materials.
• Synchronize all the operations involved in the successful completion of a particular project
• Ensuring all office administration and operation are being carried on smoothly.
December 2003 - Sept. 2009: Dallah Advertising Agency
Executive Secretary
Doha, Qatar
Job Description:
• Performs a variety of administrative or Executive support tasks that are highly confidential and sensitive.
• Researches, compiles, assimilates, and prepares confidential and sensitive documents, and briefs the Executive regarding content.
• Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and
forwards appropriate materials to the Executive and staff.
• Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the Executive accordingly.
• Composes letters and memoranda in response to inquiries.
• Acts as liaison between the Executive, subordinates or others, by transmitting directives,
instructions and assignments and following up on the status of assignments.
• Updates Executive on status of issues before scheduled meetings.
• Prepares agenda and collects materials for meetings, speeches, and conferences; takes
minutes and keeps records of proceedings.
• Plans and coordinates arrangements for professional conferences.
• Reviews, proofreads, and edits documents prepared for the Executive's signature.
• Takes and transcribes dictation on technical and confidential matters from the Executive.
• Coordinates and facilitates the Executive's calendar to arrange appointments, meetings, and conferences.
• Recommends actions to be taken on office expenditures such as equipment and supply
needs.
April 1998 - August 2002: Banquet & Catering Sales Manager
Mimosa Golf & Country Club & Montevista Hotel
Clark Economic Zone - Philippines
Job Description: As Banquet Manager
• Develops strategies to meet annual sales goals.
• Tracks daily sales and advance deposits.
• Prepares periodic sales report showing sales volume and potential sales for General Manager.
• Supervises all banquet events to include scheduling date and time for events, menus, pricing,
staffing, signing and the deposit.
• Coordinate the planning and execution of all meetings, banquets and catering events.
• Responsible for bookings, confirmations, billings, generating proposals and contracts.
• Maintains and communicates event information calendar.
• Interfaces with other departments to ensure proper set up for successful coordination of events.
• Communicates with customers before, during and after event.
• Holds a database of contacts for repeat and future bookings.
• Solicits new and existing clients in order to meet budgetary sales expectations.
• Consistently demonstrates superior customer service skills and acts as a positive role model.
Job Description: As a Catering Manager
• Planning menus in consultation with chefs;
• Recruiting and training permanent and casual staff;
• Organising, leading and motivating the catering team;
• Planning staff shifts and rotas;
• Ensuring health and safety regulations are strictly observed;
• Monitoring the quality of the product and service provided;
• Negotiating contracts with customers, assessing their requirements and ensuring they are
satisfied with the service delivered (in contract catering)
Sept. 1994 - March 1998: Executive Secretary to GM
Mimosa Golf & Country Club & Montevista Hotel
Clark Economic Zone - Philippines
June 1991 - Aug. 1994: Executive Secretary to President & Vice Pres.
Consystem Development Corporation
Makati City, Philippines
June 1991 - August 1992: Executive Secretary to VP - Treasury Division
Citibank, NA - Makati City
Philippines
Aug. 1990 - May 1991: Executive Secretary to President
Studio Five Designs - Makati
Philippines