Project Purchasing In Charge
CGG Veritas Services Abu Dhabi SA
Total years of experience :17 years, 11 Months
• Reports to Product Line Planning Manager to plan and prioritize purchasing activities.
• Reviews planned orders, create requisitions for purchased items, and manage approval process.
• Prioritizes approved purchase orders and supporting documents to supplier.
• Monitors order acknowledgement, prepares and communicates, and provides visibility of status to Organization regarding the purchases/ contracts.
• Tracks orders and confirms system lead times, delivery dates, and costs.
• Reviews, updates, and maintains purchase orders until they are closed.
• Ensures orders adhere to supplier agreements and contracts; reports non-conformances.
• Assist in finance and logistics staff in resolving reception and invoice discrepancies.
• Identifies opportunities and implements actions to achieve efficiencies.
• Contributes to consolidation, reduction, and rationalization of the local supplier base
• Assist in the efficient and effective procurement of materials and equipment.
• Provide timely turn-around of purchase orders based on approved requisitions, to ensure proper delivery and quality of materials/equipment based on required specifications.
• Monitor and maintain records of all purchase orders, requisitions and suppliers information.
• Enter data to maintain purchase order log book.
• Maintain procurement documents in a systematic manner.
• Prepare Purchase Orders based on the requisition provided and approved by Purchasing Superintendent for printing.
• Assist in the evaluation, review and processing of Purchase Orders.
• Update and maintain supplier’s database.
• Communicate with suppliers, requisition initiator, Stores and Workshop to maintain quality, quantity and correct specification of materials/equipment to be purchased.
• Submit to Finance Dept. all documents necessary to process payment on timely manner.
• Do perform other duties and responsibilities as may be assigned by the department.
• Ensure that purchasing and logistical requirements are carried out in accordance with the Company Management System Procedures.
• Issue Request for Quotation (RFQ).
• Analyse and evaluate quotation with regards to commercial and contractual issues.
• Prepare and place purchase orders with approved suppliers.
• Ensure Order Acknowledgement is received timely and is in accordance with order.
• Monitor and expedite outstanding orders to ensure delivery on time.
• Coordinate with forwarder, technical dept., vessel, supplier and agent for shipment of all the orders.
• Follow up that shipping documents and delivery note/GRN are received for all the orders.
• Follow up that orders are received on board and closed in the system.
• Verifying invoices against orders via Company’s invoicing system
• Monitor all orders / equipment stored in different warehouses / locations worldwide.
• Trace offloaded shipments and repair orders from the vessels.
• Systematically file all documentation related to purchase orders (physical / electronic files).
• At all times communicate and provide assistance to the vessels if and when needed.
• Develop, establish and maintain good relations with all suppliers.
• Ensure continuous improvement of the procurement process and procedures.
• Maintain archives, databases, standard documents and other materials used by the Procurement department.
• Contribute to a safe and efficient operation in all procurement activities.
• Perform any other tasks deemed necessary by the Procurement Manager and Purchaser & Logistic Manager.
• Assist in the efficient and effective procurement of materials and equipment
• Provide timely turn-around of purchase orders based on approved requisitions, to ensure proper delivery and quality of materials/equipment based on required specifications.
• Monitor and maintain records of all purchase orders, requisitions and suppliers information.
• Enter data to maintain purchase order log book.
• Maintain procurement documents in a systematic manner.
• Prepare Purchase Orders based on the requisition provided and approved by Purchasing Superintendent for printing.
• Assist in the evaluation, review and processing of Purchase Orders.
• Update and maintain supplier’s database.
• Communicate with suppliers, requisition initiator, Stores and Workshop to maintain quality, quantity and correct specification of materials/equipment to be purchased.
• Submit to Finance Dept. all documents necessary to process payment on timely manner.
• Do perform other duties and responsibilities as may be assigned by the department.
-Handled introductory Customer service functions, attending to client’s initial over all inquiry, (Products, Accounts, Technical assistance, Work Order Request processing) presenting companies products and services and dealing with customers concerns
-Staff Work Order Outsourcing activities/ Information dissemination.
-Active Client Base update inbound and outbound market ( Within the GCC)
College Governor Student Council/ Local Government Management Vice- President Supreme Student Council Silver Award (Political Science Organization) Essay Writing Competition (Social Foreign Issue) Awarded by the College of Local Government Management Political Science Organization, University of Makati, 2003 Champion Extemporaneous Speech (PSO-APSOP) Awarded by the College of Local Government Management Political Science Organization, University of Makati, 2004