Admin Cum Accounts Assistant
Al Meshrakh Timber Trading LLC
Total years of experience :8 years, 9 Months
Sales and Purchase
• Provide quotation to customer ensure for pricing & approach till LPO is received.
• Create sales order in specialized software (Axolon Business Management Software) and
send to Warehouse for delivery.
• Prepares invoice and ensure submission to customer for payment.
• Make telephone calls to customer for collection of outstanding balance.
• Get quotation from vendors for the required materials in warehouse & raise LPO to the
best quote & quality.
• Entry of Goods Receipt Note in specialized software against the LPO raised and DO of
the materials received.
Letter of Credit Opening for Imports
• Opening of LC against the Sales Contract received from Import vendor- Physical application submission to bank or via online submission through Bank ProTrade.
• Communicates the LC with vendor and get shipment details.
• Monitors and track shipments and ensures receipt of documents prior the shipment arrival
• Follow up with bank regarding LC related work and get Document Arrival Notice.
• Coordinates with clearing agent for DO collection & shipment clearance from port.
Invoice Financing
• Ensures the limits approved by bank & eligible customers.
• Invoicing of Delivery Orders and get customer acknowledgment required for Invoice
Financing.
• Prepares and submit Invoice Financing application to bank & coordinate with RM for the
approval.
Other Office responsibility
• Answering, screening and forwarding incoming phone calls
• Processing of insurances (Medical, Vehicle and Marine Insurance)
• Purchase of stationary & other office items
• Raise Debit & Credit Notes
• Responsible for banking activities such as Telegraphic Transfer, Cash Deposit and
Cheque Deposits whenever Accountant is on leave.
• Perform other duties such as filing, photocopying, transcribing and faxing
• Prepares charge invoice and statement of account for wholesale and retail customers
• Make telephone calls to clients and provide them with information on outstanding bills
• Identified, initiated, and facilitated resolution of customer issues
• Coordinated collection efforts with sales force
• Analyzed accounts receivable information to settle on priority
• Monitored and collected on historical due amounts
• Produced standard aging reports and analyzed receivables information from aging report
• Reconciled customers account and monitored its Withholding Tax certificate.
• Checked the customer rebate computation prepared by Accounting Associate
• Approved the sales order of customers on credit (Wholesale, Distribution and Retail customers).
• Supervised and monitored the performance of subordinates under Accounts Receivable/Credit and Collection.
• Monitored customer account details for due and non-payments
• Maintained accounts receivable documentation electronically and on paper
• Verified details of transactions, including funds received and total accounts
• Performed debit, credit and total accounts on computer databases, using specialized accounting software
• Received and recorded payment of customers
• Reconciled financial data for the purpose of maintaining accurate account balances
• Prepared charge sales invoice of customers
• Prepared statement of account of customers for collection
• Prepared customer rebates on monthly basis
• Prepared purchase quotations to be submitted to Purchasing Manager.
Exposed to bookkeeping and administrative duties.
• Answers incoming and made outging telephone calls
• Prepares and processes travel request of teachers
• Filing of documents
• Attended the need of students and teachers
• Prepares letters and memos
• Assists during enrollment process of students
courses: – WVSU-CBM Parangal 2012-2014 Secondary