Policy Governance Supervisor
Ali Zaid Al-Quraishi Brothers & Co. Ltd.
Total years of experience :20 years, 7 Months
• Organize an effective Quality Assurance activity that is capable of delivering set goals and objectives
• Communicate and train Business Units (BU) and/or Support Service (SS) teams to effectively and successfully implement and achieve the approved plans and tasks.
• Conduct monthly and quarterly reviews of the branch activities with Management, BU and SS team to report deviation and take corrective action.
• Manage all quality programs and performance evaluation tools such as Balance Score Cards (BSC) and Service Level Agreements (SLA).
• Develop and evaluate new and existing processes and recommend changes, and improvement.
• Maintain all documents and versions controls on all quality and performance management tools and programs.
• Submit regular reports to management as per circulated rules of engagements and reporting tools
• Promoting quality achievement and performance improvement throughout the organization.
• Setting up and maintaining controls and documentation procedures.
• Ensuring compliance with national and international standards and legislation.
• Setting standards and establishing clearly defined quality process for staff to apply.
• Ensuring tests and procedures are properly understood, carried out and evaluated.
• Bringing together staff of different discipline and driving the branch to plan, formulate and agree comprehensive quality procedures.
• Persuading reluctant staff to change their way of working to incorporate quality methods
• Review, implement and communicate department by laws, policies and procedures
• Effectively communicate and implement group strategy.
• Effectively communicate and implement group values and cultures.
• Reviews bank reconciliation and petty cash liquidations to ensure correct balance of cash records.
• Reviews payroll expenses to ensure correct salary are made according to employee contract.
• Reviews account balances with unusual amounts and do the necessary adjustments for the correctness of Company’s record.
• Reviews costing and pricing for specific project biddings to ensure that all incidental cost are accounted for and contingency amounts are properly allocated.
• Reviews inventory movement and suggests minimum and maximum stock level of equipment parts for approval of the managing director.
• Reviews pricing and quotations for parts and equipments made by Salesmen to client/company's customers to ensure correctness of given price level as based in the pricing set by management for each type of customer (cash and credit customers)
• Reviews collection report and outstanding recievables from customers to ensure that customers are paying within approved credit terms by mangement.
• Reviews aging of due payables to suppliers and sub-contractors for proper processing of payment as per accepted vendor credit terms.
• Processes Letter of credit to banks for purchased of equiptments and machineries either for sale or used by the company.
• Monitors Letter of credit to banks to ensure that enough cash funds are available and processes short-term bank loans, in case liquidity problem arise.
• Coordinate with external auditors on all documents needed for their audit to ensure timely accomplishment of the audited financial statements.
• Reviews internal control procedures to ensure that staffs/personnel comply with company rules and regulation for safeguard of company assets and properties.
• Suggests changes or improvement in the internal control procedures as required for approval of the managing director.
• Reviews and Monitors inter-company accounts to ensure that reciprocal records are balanced.
• Prepares costing for specific project biddings such as turnkey crushing plants, modification or upgade of existing crushing plant, major parts/compoents of equipments and equipments for large customers.
• Monitors specific project expenses and billings for timely recording and assure that amounts do not exceed budget and according to contract terms.
• Prepares monthly depreciation schedule to tract/monitor the remaining cost of company’s equipments and fixed assets.
• Prepares Company payroll on monthly basis to ascertain the timely payment of payroll
• Prepares Company financial statements (Balance sheet, Income statement, Statement of Changes in retained earnings and Statement of Cash flow) for updates of Company’s business status
• Prepares cash position report on a monthly basis or upon management request for review of company liquidity status.
• Supervises general accounting staffs and reviews the schedules and reports prepared by them.
• Records general transactions related to Company’s operation.
• Prepares and processes payments to Suppliers according to payment or purchase order terms.
• Records collections from Customers
• Responsible in gathering the RFQ (Request for quotation) from various Companies (e.g. SABIC, CRISTAL, etc) related to their equipments and plant operations for possible sales that are within the company business.
• Responsible in searching possible international suppliers and deal with them, for items or equipment parts that aree not available from local dealers.
• Prepares quotations of equipments and equipment parts, for approval of the sales manager before sending to specific requesting customers.
• Prepares order acknowledgement and sales invoice for items purchased by Company’s customers
• Receives stock order request from the warehouse department and processes the order from constant company suppliers to maintain the minimum level of Company stocks
• Responsible in accounting key employee’s petty cash fund for proper closing every month.
• Acts as a logistic officer for deliveries of inventory items.
• Performs compliance audit concerning the Company’s policies and procedures.
• Performs surprise cash count of client’s petty cash to assure it’s correctness.
• Conducts physical inventory taking of parts and property, and reconcile to the client’s records to obtain its accuracy and correctness.
• Conduct system audit and operational audit, and recommend improvements on noted weakness in the internal control of the system and company procedure.
• Participates in discussion with the client’s branch or affiliate managers regarding material issues encountered during audit fieldwork.
• Prepares summary of audit findings and recommendations, noted material differences between account balances and actual count for properties and equipments and other items that needed to be adjusted.
• Understanding the client’s business for new clients.
• Performs significant fluctuation test to be able to identify accounts with material variances from previous year to current year
• Performs the following during fieldwork:
o Performs compliance testing concerning client’s internal control
o Performs substantive testing of all accounts and have further verification of its corresponding related documents for confirmation of the correctness of account balances.
o Performs test of details for income statements accounts with material fluctuations and material amounts to identify its validity and correct classification of expenses.
o Vouches balance sheet account balances to their respective supporting documents for its correctness and to assure that said balance was recorded in the correct accounting period .
o Summarizes discrepancies noted during audit fieldwork to be discussed with client’s management.
• Participates in discussion with client with the audit partner/manager regarding unresolved issued during fieldwork for possible solutions.
• Prepare summary of findings and recommendations
• Prepares draft of Financial Statements and Income Tax Return (ITR)
• Responsible for encoding and checking of sales, invoices, purchases and inventory transfers between the Company and its affiliates
• Responsible for the reconciliation of the Company’s Accounts Payable and Receivable with its affiliates
• Checks and monitors stock cards for inventory movements and reconcile to system records.