Secretary to the Dean
King Fahd University of Petroleum & Minerals
مجموع سنوات الخبرة :18 years, 10 أشهر
• Act as main point of contact of the dean to the students and other university stakeholders
• Prepare memos, circulars & emails and other correspondence (internal or external)
• Manage and maintain deans' diary and calendar
• Organizing meeting, preparation of needed files, recording/taking of minutes
• Open, sort, and distribute incoming correspondence including internal mail, faxes and email.
• Document & electronic file management
• Gather data, compile information and prepare reports needed by the dean
• Screen, attend and delegate phone calls and personal inquiry to concerned offices
• Monitor the stay (exit formalities) of international sponsored students (graduated,
withdrawn or dismissed)
• Guide students on clearance, re-entry visa applications & final exit procedures.
• Prepare certificates requested by students for applications of visa, class excuses, etc.
• Call and send e-mails to students when needed.
• Request purchase order on ERP system for summer and final exit tickets of students
• Monitor and request stationery, ink & toner, and other office supplies on ERP system
• Maintain office and request services (maintenance, technician, electrician) whenever needed
• Perform other job-related duties as assigned by the dean.
• Lay-out and design ID cards for students’ international trips
• Serve as photographer whenever there is a department event.
Job Responsibilities: Administrative Assistant/Secretary to the President
• Acted as office receptionist and provided frontline information and advice to school clients about school admission policies, requirements and tuition fees.
• Attended to phone and in-person inquiries and delegated matters to the concerned people
• Managed the smooth flow of school enrollment through coordination with staff, prepared forms and other needed supplies
• Prepared and proposed tuition fee computation for approval of the school administrators
• Assessed tuition fees and other payables of school enrollees
• Enhanced the enrolment update system for quick report generation
• Filed and distributed copies of registration forms and requirements to Registrar and Accounting
• Prepared daily and weekly report on school account collections
• Developed easy way of issuance of tuition fee notices and demand letters to those with account balances
• Maintained and updated the master list of students and their records for the academic year.
• Coordination with the teachers on matters concerning parents or students.
• In-charge of installations of printer, scanner, computer peripherals, software
• Overall-in-charge of Biometrics Attendance System (employee update, fingerprint enrolment)
Other Responsibilities: School Graphic Artist:
• Designed and printed certificates, ribbons, diploma for the recognition & graduation
• Designed major school program invitations: (Junior & Senior Prom, Recognition & Graduation)
• Helped in the lay outing of school newspaper, searching and editing graphics from the internet to be used for the school publications.
• Laid out various school forms (official receipt, petty cash and check vouchers, purchase order)
• Designed school ads/announcements (streamer & tarpaulin and other forms of print ads)
• Overall in charge in the production of school ID from pictorial, photo editing, layout and printing
• Documented school events by taking photographs
•Attended, provided services and assistance to shop costumers (services: internet/pc rental, printing, scanning, photocopy, acetate)
•Prepared sales report, remits money to office
•Maintained and troubleshot computers and network, installed computer hardware and software
•Designed labels or tags for company giveaways
•Monitored shop supplies for weekly consumption
My focus is on graphics design.