Executive Secretary cum Operation Supervisor
Fagr Al Benaa Co. (FABCO)
Total years of experience :15 years, 11 Months
1. Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
2. Open, sort, and distribute incoming correspondence, including faxes and email.
3. File and retrieve corporate documents, records, and reports.
5. Prepare responses to correspondence containing routine inquiries.
6. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
7. Prepare agendas and make arrangements for committee, board, and other meetings.
8. Make travel arrangements for executives.
9. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
10. Compile, transcribe, and distribute minutes of meetings.
11. Attend meetings in order to record minutes.
12. Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
13. Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
14. Manage and maintain executives' schedules.
15. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
16. Set up and oversee administrative policies and procedures for offices and/or organizations.
17. Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
18. Interpret administrative and operating policies and procedures for employees.
19. Company Budget Planning
• Responsible for receiving, analyzing and distribution of all mail correspondence related to Operations Department
• Generate and compose communication letter, memorandum & circular associated with Operations Department
• Responsible for providing support and coordination on various activities performed by performance management section to support the operational excellence initiatives
• Provide assistance as needed within the department to improve performance and efficiencies
• Provides measurement, target definition, evaluation on reporting expertise necessary to drive significant performance breakthroughs within the Operations Department
• Follow established policies and procedures, determine and recommend potential enhancements
• Can work with any department / section in a facility or at the corporate office in order to identify areas or items of non-compliance that, either directly or indirectly affects Operations section performance
• Assist in communicating measurement standards and key performance indicators to all members of the organizations
• Monitor and verify the integrity of the data to be reported and review with local management before distributing
• Generate reports and document processes
• Prepare and report all performance measures through excel data master list
• Coordinate and follow up concerns from other department in order to expedite the process of each request
• Record and maintain the continuous flow of correspondence from all section through the official department’s email
• Performance analysis on key metrics/processes and recommend process improvements that maximize efficiencies of each section
• Record and monitor all files and documentations within the department
Material and Planning Analyst October 2010 to Present
Al Ayuni Contracting Company Olaya District, Kingdom of Saudi Arabia
It is graded as “First Class” contractor in Saudi Arabia that operates in Eight business sectors: Highway Engineering & Construction, Railway Engineering & Construction, Constructions Equipment Services, International Children’s Education, Information Technology and GIS Services, Marble Mining and Sales, Pre Cast Concreting and Real Estate Development.
Responsible in maintaining materials/parts stocks in main warehouse and sub-stores based on their monthly consumption
Responsible for managing the materials through the Supply Chain process and ensuring that stock levels are sustained in line with the forecast expectations (ERP System)
In-charge of receiving plans and information from other departments and use this information to determine the necessary materials that will be needed for ordering.
Advanced material forecasting and scheduling given by in charge personnel based on their frequency of use and requirement
Responsible for the inventory management of stocks
Bulk material procurement for fast moving items. (ERP System)
Review and analyze monthly consumption of major materials such as Tires, Oils and Grease, Filters and other major spare parts
Review non-moving items/parts from all areas and distribute to other sites with consumption according to level of requirement.
Generating Reports - Material Forecast, Material Issuance Consumption and Cost Analysis
Production and Planning Control Engineer January 2009 to October 2010
DaeDuck Philippines Incorporated Rosario Cavite, Philippines
One of the Leading Korean Company that manufactures printed circuit boards with qualified international standards such as ISO 9002, ISO 14001 and QS 9000 certification.
❖ Ensures that the Line material requirements are properly sustained for a continuous Production flow.
❖ Monitors the incoming and issuance of major direct materials and its level stock status.
❖ Control of slow and non-moving stocks by directly coordinating to Sales for order acquisition.
❖ Weekly Monitoring and Analysis of Materials based on Sales demand.
❖ Support Production Cost Analysis in accordance with the issuance and usage of materials per process including fixed cost.
❖ Monitors manufacturing data integrity from time to time preventing misleading information caused by either human or system error.
❖ Assists for the intern Department task in the absence of subordinates (INPUT/ Line Monitoring)
❖ Supplement data/information for all PC related activity and analysis (System Support)
Information Technology Engineer May 2008 to January 2009
DaeDuck Philippines Incorporated Rosario Cavite, Philippines
❖ Responsible for all major and minor complaints that is being encountered in company e-mail.
❖ Monitor ADSL Bandwidth Speed and report problem to the immediate superior whenever downtime or technical problem/s arises.
❖ Assists in monitoring all servers inside I.T server room.
❖ Assists in giving technical support for the other departments / sections regarding computer hardware or software problems.
❖ Responsible for software / hardware installation and re-installation.
❖ Responsible for LAN Cabling and troubleshooting.
❖ Responsible in the maintenance of all machine-interfaced computers in the production areas.
All information written above is true and correct upon the best of my knowledge.
BS - Computer Engineering March 2008 National College of Science and Technology Dasmariñas, Cavite ❖ GPA
