Supply Chain Administrator
Al Jaber Group
مجموع سنوات الخبرة :26 years, 5 أشهر
Suppliers Management Center In-charge - attending suppliers, administer supplier registrations (an online questionnaire that provides the company with the opportunity to complete a profile and join our supplier database)
Maintain the integrity of supplier/ item data to ensure procurement systems are effective and meeting the needs of the business
Review vendors delivery performance curves and updates their qualification status in the Procurement Portal
Expedite the issuance and the submission of the supplier’s prequalification applications
To check authenticity and completeness of suppliers prequalification documents and check copies of licenses and certificates issued by the government authorities
To enter and update data in the Procurement Portal and generate related reports to check registration validity of suppliers, commodity group, category and other information
To coordinate with the suppliers as well as with Company users in arranging appointments for new presentations
To provide support in day to day activities to Central Procurement Department
Follow up the progress of the fabrications/productions/delivery of ordered goods/services and keep end users informed of any event that may result in late delivery
Expedite the shipment documentation
Contacts vendors to resolve problems with late shipments, damaged or incorrect products and non-compliance with contracted services to ensure on time delivery of purchase
Determine the causes of delay and immediately report findings plus recommendation to the concerned Business Unit and Account Lead so that possible solutions can be proposed and relayed back to the vendor
Keep up to date the follow-up log in the Procurement Portal.
Facilitates supplier questions on accounts payables and supports any necessary activity for disposition of invoice resolutions and/or payment issues
Evaluate and document vendors’ delivery performance in coordination with end-users
Provide and support the Project Director with secretarial, technical & administrative tasks
Monitor the manpower & equipment required on site in accordance with the utilization plan of each task order and prepare the documents for mobilization and/or demobilization
Data entry of daily equipment timesheets into the EZWARE Business software
Composes correspondence, somewhat complex replies, for appropriate signature
Receives mail. Identifies priorities, routes mail as appropriate, and maintains log for control purposes, handles items on own initiative or anticipates needs of supervisor for adequate response
Providing/assisting the Corporate Construction Support, Engineering & QA/QC Managers with secretarial, technical & administrative support and recruitment of required personnel for the running projects
Receives mail. Identifies priorities, routes mail as appropriate, and maintains log for control purposes, handles items on own initiative or anticipates needs of supervisor for adequate response
Develops and maintains the group’s files as well as the supervisor’s reading file. Searches files for information upon request
Performs clerical and administrative duties on the basis of the knowledge of the group’s activities, and organization relationships
Ensure that the steel structure data is entered into the TOOLEX (an-in-house software to manage and track piping and structural activities throughout its various construction stages) for further monitoring
Preparing progress reports for piping and structural fabrication, erection and testing
Ensure timely issuance of Weekly TOOLEX Reports for piping and structural activities
Preparing QA/QC Monthly Report from all various current projects
Typing of Company Standard Procedures (Engineering, Construction & QA/QC)
Provide and support the Administration and QA/QC Managers with secretarial & administrative tasks
Composes correspondence, somewhat complex replies, for appropriate signature
Monitor the manpower & equipment required on site in accordance with the utilization plan and prepare the documents for mobilization and/or demobilization
Data entry of daily manpower and equipment timesheets into the EZWARE Business software
Receives mail. Identifies priorities, routes mail as appropriate, and maintains log for control purposes, handles items on own initiative or anticipates needs of supervisor for adequate response
Ensure all documents received are verified and accurately recorded
Updating, maintaining and controlling of full manpower and equipment’s files for the project
Preparing daily, weekly and monthly progress reports concerning manpower, equipment, materials, inspections and productions related to the project
Reporting to the E&I Manager
Preparing, controlling and disposing of the Electrical & Instrumentation Test Pack documents for loop checking
Set-up and utilize a document control database for the identification recording and tracking of Test Pack
Efficient and effective control and filing of all Test Pack documents in facilities that provide a suitable environment to minimize deterioration or damage and to prevent the loss
Reporting to the QA/QC Manager
Data entry of Daily Reports (Welding, NDE, Coating/Painting, Concrete Lining) using Pipe Book Database, FoxPro and MS Access
Receives mail. Identifies priorities, routes mail as appropriate, and maintains log for control purposes, handles items on own initiative or anticipates needs of supervisor for adequate response
Develops and maintains the group’s files as well as the supervisor’s reading file. Searches files for information upon request
Ensure all documents received are verified and accurately recorded
Set-up and utilize a document control database for the identification recording and tracking
Maintain and update the database with information as and when received
Efficient and effective control and filing of all technical project documents in facilities that provide a suitable environment to minimize deterioration or damage and to prevent the loss
Monitor and update the latest status of all technical documents and drawings. Ensure that documents, which are no longer applicable, are withdrawn and new revisions are issued
Establish and exert the system to monitor and expedite engineering review of contractor and vendor/sub-contractor documents
Wield the access control to the records storage area during the period of retention
Performs clerical and administrative duties on the basis of the knowledge of the group’s activities, and organization relationships
Reporting to the Installation Manager
Receives mail. Identifies priorities, routes mail as appropriate, and maintains log for control purposes, handles items on own initiative or anticipates needs of supervisor for adequate response
Develops and maintains the group’s files as well as the supervisor’s reading file. Searches files for information upon request
Ensure all documents received are verified and accurately recorded
Set-up and utilize a document control database for the identification recording and tracking
Maintain and update the database with information as and when received
Efficient and effective control and filing of all technical project documents in facilities that provide a suitable environment to minimize deterioration or damage and to prevent the loss
Monitor and update the latest status of all technical documents and drawings. Ensure that documents, which are no longer applicable, are withdrawn and new revisions are issued
Establish and exert the system to monitor and expedite engineering review of contractor and vendor/sub-contractor documents
Wield the access control to the records storage area during the period of retention
Performs clerical and administrative duties on the basis of the knowledge of the group’s activities, and organization relationships
Reporting to QA/QC Managers.
Composes correspondence, somewhat complex replies, for appropriate signature
Receives mail. Identifies priorities, routes mail as appropriate, and maintains log for control purposes, handles items on own initiative or anticipates needs of supervisor for adequate response
Develops and maintains the group’s files as well as the supervisor’s reading file. Searches files for information upon request
Ensure all documents received are verified and accurately recorded
Set-up and utilize a document control database for the identification recording and tracking
Maintain and update the database with information as and when received
Efficient and effective control and filing of all technical project documents in facilities that provide a suitable environment to minimize deterioration or damage and to prevent the loss
Monitor and update the latest status of all technical documents and drawings. Ensure that documents, which are no longer applicable, are withdrawn and new revisions are issued
Establish and exert the system to monitor and expedite engineering review of contractor and vendor/sub-contractor documents
Wield the access control to the records storage area during the period of retention
Performs clerical and administrative duties on the basis of the knowledge of the group’s activities, and organization relationships
Preparing QA/QC Monthly Report from all various current projects
Typing of Company Standard Procedures (Engineering, Construction & QA/QC)
Organizing the Quality System and QA/QC Documents/Files (e.g. Quality Manual, Plan, Procedures and Standard Library)