Rony Varughese

Responsible for overseeing and ensuring the purchase procedure is carried out in full. This involves purchases of materials, supplies, equipment and stationery.

General Duties & Responsibilities:

•Abides by company by-laws including policies and procedures and proposes changes to the above when necessary.
•Abides by the authorities granted to the position as per the delegation of authority structure and any formal changes thereto.
•Prepares a quarterly departmental performance report.
•Prepares the Purchases Department budget.
•Negotiation with suppliers to make sure State of the Art equipment/ disposables and other required Items are Purchased at the best available rate.
•Negotiation with service providers, specifically with Freight Forwarders to get the best freight rates for the shipments
•Delegates particular day-to-day responsibilities to the Purchases Unit Head and the Purchases Coordinator

Operational Duties & Responsibilities:
•Compiles a purchasing plan in coordination with ATC senior management and utilizes such a plan for
monitoring of purchases
•Monitoring and Approval of Purchase Orders in SAP
•Reviews and approves paperwork from other departments prior to initiating purchase.
•Liaising with stores and vendors to source requested items.
•Communicates with vendors and stores department to co-ordinate the delivery of such parts, equipment, materials and miscellaneous supplies, and correct errors.

Financial Duties & Responsibilities:

•Reviews and approves a weekly report detailing orders placed for goods.
•Approval of invoices of service providers
•Approval of Advance Payment to Vendors

Supervisory Responsibilities:

•Oversees and directs the day-to-day work of the Purchases Department
•Leave plans and approvals of staff
•Yearly evaluation and appraisal for colleagues
•Arranging Training for Staff as and when required

Deputy Manager - Tenders and Procurement - Advanced Technology Company, Kuwait

Monitoring and guiding procurement and imports, supply and maintenance of medical equipment, disposables, laboratory equipment, diagnostic equipment, pharmaceutical products, kitchen equipment, fitness equipment & allied products in Kuwait.
Key Deliverables:

•Strategy Planning: Assessing annual requirement of material in line with core organizational objectives. Developing operational budgets and ensuring adherence to the same. Devising & implementing policies & procedures to enable smooth functioning of operations.

•Procurement Management: Directing development and implementation of key procurement plans in line with commodities; identifying and negotiating with key vendors for procuring essential materials and services with value added warranties & payment terms; developing long-term partnerships with suppliers and acquiring techno-commercial offers. Handling material imports, L/C documentation, shipping and custom clearance

•Purchase Order Management: Handling local and international purchase order and generating and approving purchase orders issued from the system and generating computerized reports related to Purchase orders and shipments. Taking regular follow up with international and local suppliers for expediting shipment on time. Coordinating with stores, Accounts, IT and other departments. Ensuring the purchase process is in line with the SOPs of Purchasing. Evaluating offers and categorizing the same based on price, past experience and product compatibility. Building excellent relationship with external suppliers by negotiating Purchase order contracts/terms. Handling procurement of overseas products and services, ensuring timely clearance and delivery.

•Logistics Consulting: Overseeing logistic operations for all inbound and outbound materials; negotiating with transporters and clearing agents for cost effective transport solutions; monitoring and analyzing the loss in transits and undertaking measures to control the same

•Client & Subcontractor Management: Communicating with clients and gathering requirements; visiting key client and building relations. Managing and streamlining subcontractors, ensuring that they perform in line with their contractual agreements

•Tenders & Quotation: Analyzing and formulating pricing strategies for the forthcoming tenders and enquiries. Negotiating with International suppliers related to tenders, projects and local quotations. Deciding pricing for General tenders, Local enquiries, Projects, Private market enquiries for all the Pharmaceutical, Medical equipment, Medical disposables, Lab equipment and reagents and Dental products. Checking the specifications of the tenders and quotations received from the Principal companies; checking price and preparing quotations and follow up matters. Analyzing the market, collecting the competitor’s prices against tenders; preparing chart diagram for the management to review our prices VS competitor prices

•Vendor Relations: Liaising with resourceful vendors and secured competitive bids/RFQs for goods and service. Updating the vendor master records and documentations. Obtaining competitive quotations as per requirements and ensuring that the best product is sourced and purchased, using approved vendors list and from new vendors as well

•Team Management: Managing the department and team; ensuring smooth flow of work in Department Head’s absence. Working as

Handling import, supply and maintenance of medical equipment, disposables, laboratory equipment, diagnostic equipment, pharmaceutical products, kitchen equipment, fitness equipment & allied products in Kuwait.