Rosalina D'souza

- Reporting to the HR Manager and BD Manager.
- Understand the client's requirements in terms of skills required, relevant experience, preferred
nationalities and qualifications to identify prospective candidates.
- Prepare job description according to the client’s requirements.
- Create new requirements in the company’s internal database and post the requirements on the
company’s website and job portals.
- Designing apt advertising strategy.
- Source candidates through company database, job portals, referrals, and LinkedIn either locally or
in GCC/MENA market, as per the client’s requirements.
- Screen and shortlist potential candidates by conducting telephonic and face to face interviews.
- Maintain accurate documentation on all candidates.
- Submit profiles to clients; organize interviews of candidates and follow up for feedback.
- Follow up with the selected candidates for their offer letter and joiningdate for invoice and
payments purpose.
- Maintain and update the data of the clients and candidates on an off a regular basis.
- Prepare and maintain reports for all the job requirements, profiles submitted, candidates
interviewed and offered.
- Ensure all vacancies are filled with the suitable candidates within the targeted time and
following the Kuwait labour law.
- Ensure all recruitment policies, procedures and techniques are adhered to and recommend
improvements.
- Ensure strict adherence to client commitments.
- Maintain good relationship with clients
- Provide training to new joiners
Managed recruitment of
Positions handled:
₋ Head / Top Management (Executive Level)
₋ Senior Level positions
₋ Various Middle management positions
₋ CDM specific positions.
₋ Niche positions like Policy advisors, Kuwaiti National specific positions
Company/Industry type:
Financial and Banking, Oil and gas, Engineering, Insurance and brokerage, Retail, Logistics and
warehousing, Educational, Medical, Fashion, Beauty, F & B, FMCG, Production, General Trading and
contracting, Publishing, Telecom, Automotive, Manufacturing, IT, Real Estate, Consultancy, etc.

Develop and maintain a filing system
- Handling petty cash
- Maintaining the attendance sheet/ employees files.
- Calculate leave
- Prepare Invoices and follow up on payments.
- Schedule the pickup and get the cheque’s collected by express mail services(for eg. Posta Plus)
- Creating new requirements in the company’s database and posting the requirements on the
company’s website, job portals, and social Media.
- Create social media postings.
- Schedule appointments, arrange meetings and follow up
- Handling Petty cash.
- Use Hirecraft software to create records ensuring accurate and complete information according to
workflow requirement and retrieve information from the software for reporting purposes.

- Make sure that all management instructions are followed by personnel, &promote teamwork.
- Monitoring discipline, & keep morale in a high standard.
- Keeping full range of data & information about company’s assets.
- Saving all company’s important documentations Official, commercial, technical, staff, library & archiving.
- Be aware of that all company’s sections are organized & operate according to procedure.
- Type & file letters, emails, memos, & faxes, & keep time allocation with daily attendance & approve
payment sheets.
- Plan, assign & review the work of all personnel.
- Implement training programs to ensure that all personnel are fully able to perform their jobs efficiently at
all the times.
- Make job interviews with candidates, recruitment recommendations, promotion of personnel,
authorizing leaves, & overtime, advice personnel on work-related problems, & evaluate their
performance.
- Answer all local & overseas calls
- Using office equipment & instruments in a correct & official way, “computers, scanners, faxes,
photocopiers …etc
- Receiving & entertaining visitors & official guests & handling VIP client’s requirements &
demands.
- Organizing appointments, dairies, calendars & agendas for manager/staff.
- Setting up official business trips arrangements with all it needs.
- Attending meetings “weekly - monthly” & typing all points discussed.
- Maintain all filing hard copy & electronic systemize as per its specification
- Making internal purchasing for company's needs & demands & keeping petty cash.
- Saving all clients data/info/documents; names, contact numbers, addresses, etc
- Sending the outgoing mail with full coordination with the reception staff.
- Receiving incoming faxes/emails & sending the outgoing ones.
- Performance speedily all department staff requirements from other company’s departments &
the opposite

Provided continuous, high quality support to GM
- Coordinated schedule, appointments and travel arrangements.
- Staff management.
- Managed training for all staff.
- Perform general office duties such as ordering supplies, maintaining records management systems,
and performing basic bookkeeping work.
- Attend meetings in order to record minutes.
- File and retrieve corporate documents, records, and reports.
- Performs normal secretarial duties in the form of operating PC for typing, preparing
memos/tabulations, emails, reports and correspondences
- Operates office equipments such as PC, scanner, fax machine & photocopier.