Procurement Officer
Al Futtaim Carillion
Total years of experience :22 years, 9 Months
* Handles the procurement of our Site, Accommodations & Head Office requisitions.
* Involve in converting requisitions into purchase orders and ensuring that these orders and the change orders are placed on time and are well organized using MENTOR.
* Maintain accurate and current purchase orders information.
* Negotiate best pricing and deliveries to meet the cost and timing targets.
* Resolve supplier quality and delivery issues.
* Work closely with and support Manager by providing supplier feedback and assuring compliance order placement in a timely manner.
* Assures and assists with timely and cost effective delivery of purchased materials across International borders.
* With guidance from the Manager, conducts purchase order negotiation.
* Reviews material request received and ensures descriptions or specifications are complete.
* Canvass requested materials and discuss terms and conditions with the prospective supplier.
* Prepares enquiry letter, transmittal letter, shipping and related instructions, sending purchase order to the supplier and sending a copy of PO to all sites for their reference through email and fax.
* Making bid summaries.
* Data encoding of indents and after making a purchase order, updating it again in workbook using Excel.
* Circulate all Suppliers information through Email
* Responsible for making monthly & weekly Purchasing Report
* Filling all correspondence and PO with DO
* Follow up clients LPO
* Prepare quotation
* Prepare monthly clients account
* Responsible in making correspondence
* Assisting the administrator for the preparation of documents needed for the processing of Visa application such as ( Employment Visa, Cancellation of visa, trade license application)
* Knowledgeable in basic accounting
* Maintain Files per date or per series according to the management requirements
* Distribute faxes or memo to the concern department or individuals
* Monitor all documents by encoding in excel format
* Encoding into the SEA system for production process
* Monitor Gold loss accounts
* Controller of all documents
SALES / EXPORTATION
* In charge in all international customers for their monthly requirements
* Follow up order
* Checking availability of stocks
* Booking to the shipping line for the target estimated arrival for the cargo
* Prepare sales documents such as invoice, packing list, delivery receipts
* Prepare memo for the clients if theirs any changes in the organization
* Prepare monthly statement of accounts per client.
* Coordinates with brokers, shipping line, airlines for shipping the cargo
* Document controller as per ISO requirements
PURCHASING / IMPORTATION
* Receiving monthly requirements of every department
* Prepare Purchase order
* Monitoring delivery on its requested delivery date
* Received deliveries from the suppliers and checks deliveries as per quantity and condition of product
* Verifies deliveries on accounts as to purchase order, quantity requested and signatories on purchase order
* Issues checks to suppliers and secures official receipts from suppliers
* Prepares monthly receiving report
* Coordinates with brokers, shipping lines for the releasing for the cargos
Prepare releasing documents such as Invoice, Packing list, BL, Airway bill, Authorization letter, certificate of origin, container guarantee, bonds to enter and charge slip.
* Prepare monthly incoming raw materials report
* Monitoring the delivery of the cargo to its final destination.