Rosefely Reotutar

• Provide executive assistant support to the Managing Director.
• Key point of contact between the Managing Director and company internal and external stakeholders.
• Manage phone calls, receive visitors, oversee daily office operations, maintain organized filing systems, and ensure office cleanliness.
• Liaise with government, municipality, and legal entities for license and lease renewals, utilities set up and renewals, visa processing, EIDA, medical tests, and keep all company legal documents updated.
• Handle petty cash, arrange monthly salaries of employees, process invoices, audit support, and bookkeeping tasks.
• Liaise with vendors and clients for negotiating contracts, payments, delivery, preparing purchase orders, quotations, PI, sales invoices, and shipping documents and courier arrangements.
• Arrange bookings - travels, visas, tickets, hotels, restaurants, transportation.
• HR support - shortlisting candidates, interview appointments, employee on-boarding (offer, contract, visa, work equipment set-up, orientation).

• Provide executive assistant support to Managing Director.
• Managed all travel bookings, visa processing, hotel reservations and transportation coordination.
• Managed MD’s daily calendar, appointments, and meetings.
• Email management, correspondences, memos, and reports.
• Provided extensive admin support to procurement and logistics according to the demand of office workload.
• Arranged online payment of utility bills, proforma invoices, and salaries.
• Recording of transactions up to finalization of accounts, preparing financial statements, and liaising with external auditors for annual audits.
• Served as company PRO and coordinated with JAFZA for arranging entry passes, visas, CEC cards, letters, licenses, and lease renewals.

• Handled GM e-mail and arranging meetings and appointments.
• Prepared correspondences, memos, circulars, and coordinated accordingly with every branch and department.
• Assisting HR Manager for clerical work and staff management.
• Performed general clerical duties like filing, encoding, and
operation of fax machines, copier machines, and electric typewriters.

• Secretary to the General Manager
• Preparing quotations, material submittal, and all business correspondences
• Administer incoming/ outgoing documents and manage file organization
• Provide extensive clerical support for office, data entry and filing
• Sorting tender drawing and quotation, forward it to the Estimation Department
• Manage all phone calls and screen visitors in an interpersonal manner
• Requisition of supplies and assessment of necessities for each department
• Attending customers complaints and arranging a technician to rectify the problem
• Perform other related duties and responsibilities assigned from time to time by the project manager and Engineer.