Temporary Accounts Assistant
pricewaterhousecoopers
Total years of experience :20 years, 0 Months
Ensure invoices are raised / posted accurately and in a timely manner.
Process payment runs to suppliers based on invoices approved for payment prepared by the Financial Accountant and approved by the Finance Director.
Banking of cheques and cash received at the Trust.
Reconciliation of the credit card account.
To receive and process all invoices, expense forms and requests for payment.
To ensure that all post is sent daily.
prepare and edit correspondence, communications, presentations and other documents
file and retrieve documents and reference materials and maintain databases
manage and maintain executives schedules, appointments and travel arrangements
arrange and coordinate meetings and events
monitor, respond to and distribute incoming communications
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
Answer and manage incoming calls. Receive and interact with incoming visitors
liaise with internal staff at all levels and interact with external clients
Assisting for the preparation of materials for the trainings.
Taking responsibility for ensuring all training rooms / venues, equipment and other requirements are properly arranged and organized.
Sending out appropriate instructor materials / information to delegates / managers in advance of training courses.
Assisting in the delivery of training sessions manuals at a basic/administrative level if required.
Providing general administration assistance and support for the training managers / trainers and colleagues.
Generating payment vouchers, updating Tenancy Contract, Trade License, DEWA bills, Etisalat Bills, Eppco, Salik charges thru Oracle (ARP) Software.
Assisting the P.R.O for processing the requirements for visit visa (UAE & other Country), company visa, labour card application, Trade License and Tenancy Contract.
Coordinating with Accounts Departments for processing Bills, Debit/Credit Notes and release of payments etc.
Arranging ticket bookings for staffs and visitors.
Renewing Medical Insurance, Group Life Insurance, Motor Insurance, Fire & Perils Insurance & Etc.
Control & Purchase Stationary and office Supplies.
Document / record information, maintain files, process all paper work, and to perform day to day administrative tasks.
Do other duties as assigned.
Document filing, Answers telephone & E-mail queries.
Generating dashboard for daily Company report
Handling Maximo Software (Computer Management Maintenance System Operator)
Receiving and assigning of work orders.
Reporting on the completion of work directly to the manager.
Scheduling appointments to clients.
Maintaining accurate information about repairs made that helps to increase accountability and gives managers better visibility.
Document filing, Answers telephone & E-mail queries.
Answer inquiries for customers, visitors and other interested parties.
Searching for prospective clients through the internet or through the yellow pages and introduced the company’s products and services.
Contacting the prospective clients to follow-up the matters.
Handling invoices, accounts and quotations using Quick Books and Maximizer software.
Answer inquiries and obtain information for general public, customers, visitors, and other interested parties.
Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
Greet visitors, determine nature and purpose of visit, and direct or escort them to specific destinations.
Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
Document / record information, maintain files, process all paper work, and to perform day to day administrative tasks.
Do other duties as assigned.
Handling issuance of policy in all lines of non-life insurance
Assist in inspections and surveys.
Assist needs of the manager and superior (bank deposit, bills payment, etc.).
Arrange and organize production report of the manager.
Filing works of various insurance policies & correspondences.
Monitor renewals and reporting monthly production.
Handling telephone calls
In- charge in daily time-in of employees.
Performed tasks as directed by my superiors.
Customer service representative for a large telecommunications company, dealing directly with clients and helping to expand business opportunities.
Ensures control and Secure cash handling. Assist with customer service for refund / exchanges undertake administrative responsibilities for the company.
Maintaining all required financial reports and dealing with all financial queries of customers.
Issuing sales invoices to the customers.
Preparing daily cash sales report.
Balancing payments at the end of my shift.