Ruba AbuObidAlla

• Preparing press releases in English
• Translating the Arabi press releases into English
• Arranging with Media the coverage for company events
• Working with local media to make sure that Khalifa Fund is presented to public in the right way.
• Working to present Khalifa Fund into the international media

• Receive all incoming mail for Deputy CEO Office from different business entities.
• Responsible of all minutes for the Deputy CEO’s meetings
• Maintain the communication between the Deputy CEO Office and organization departments as well as the other Governmental entities.
• Responsible to respond to all inquiries directed to Deputy CEO Office by mail, phone, email, etc.
• Support the Chairman Office Assistant by covering her duties and responsibilities when needed.
• Perform researches in special project when required
• Arrange the travel plan & logistic for the Deputy CEO

1) Executive Secretary to the Health Operations Manager - Jan 09 - present:

• Responsible of Health Operations Manager Calendar.
• Receive all incoming mail for Health Operations Manager.
• Responsible of all minutes for the Health Operations Manager’s meetings
• Maintain the communication between the Health Operations Manager office and other AHS departments
• Maintain the communication between the Health Operations Manager office and other healthcare entities
• Translate the correspondence when needed from Arabic to English and vice versa.
• Responsible to respond to all inquiries directed to Health Operations Manager Office by mail, phone, email, etc.

1) Administrative Assistant to the Executive Director of the CEO - Chief Executive Officer -Feb 08 - Dec 2008:
• Responsible of Executive Director Calendar.
• Receive all incoming mail for CEO office and Executive Director.
• Work with SEHA (Abu Dhabi Health Company) and HAAD (Health Authority - Abu Dhabi) requests that are addressed to CEO Office and Executive Director.
• Responsible of all minutes for the CEO/Executive Director’s meetings
• Maintain the communication between the CEO office and other hospital departments and other healthcare entities.
• Responsible to respond to all inquiries directed to Executive Director/ CEO Office by mail, phone, email, etc.
• Support the CEO Office Supervisor by covering her duties and responsibilities when needed.
• Perform researches in special project when required
• Manage Cleveland Clinic staff personnel issues by keeping track of their leave and travel time
• Coordinate with Human Resources department all requirements for the new arrivals from Cleveland Clinic including their residency visa, driving license...etc.
• Coordinate all the necessary to arrange new accommodation and furniture for Cleveland Clinic new arrivals by reviewing the furniture quotations and following up with vendors, finance department and housing department

2) Administrative Assistant to the Chief Operating Officer - Chief Executive Officer
• Responsible of the Chief Operation Officer (COO) Calendar and organize meetings
• Maintain the communication between the office of Chief Operation Officer and the other departments report to COO like Facility Management, Procurement, Material Management, Bio-Medical, Capital Planning … etc.
• Deal with all incoming and outcoming correspondence
• Follow up Budget and Capital requests by keeping the record and help in prioritizing them
• Manage the meetings between the COO and vendors and contractors to maintain the smooth project process.

3) Executive Secretary for the Regional Chief Financial Officer - Finance Department - Aug. 06 - Feb. 08
• Doing secretary duties by organizing the office of the Regional Chief Financial Officer (RCFO).
• Maintain all incoming and outcoming correspondences between the RCFO and the hospital department and other healthcare and financial entities
• Responsible of all meetings and minutes for the RCFO’s meeting
• Maintain smooth communication between the RCFO and other finance sections
• Covering duties and responsibilities of the Executive Assistant to the Chief Executive Officer when needed

4) Unit Clerk / Translator - Paediatrics Clinic - Oct. 03 - Aug. 06
• Translate verbally between patients and their families and medical staff English to Arabic, Arabic to English especially technical terms related to health field.
• Maintain and review the written translation for patient medical brochures.
• Doing clinic statistics by using Word & Excel.
• Maintain the communication between the medical staff and patients by making phone calls with patients to communicate information when needed.

5) Receptionist / Translator - Radiology Dept - Aug. 00 - Oct 03
• Translate verbally between patients and their families and medical staff English to Arabic, Arabic to English especially technical terms related to health field.
• Maintain and review the written translation for patient medical brochures.
• Dealing with patients and maintain their appointments